DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, JULY 7, 2009

6:30 P.M.

ADMINISTRATION BUILDING

An executive session was held at 6:15 p.m. prior to the business meeting to discuss the job performance evaluation of individual employees.

MINUTES

Present: John Adams, President; Lisa Clawson, Vice-President; Tyce Stebbins, Member; Norb Heban, Member; Darin Gullion, Assistant Superintendent; and Steven R. Hall, Superintendent

Absent: Sean Burcham, Secretary

I. CALL TO ORDER

At 6:30 p.m. Superintendent Hall called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. ORGANIZATION OF BOARD OF EDUCATION

A. Superintendent Hall presided over the meeting for the organization of the Board of Education. He asked for nominations for Board President.

A motion was made by Norb Heban and seconded by Tyce Stebbins to nominate John Adams as President of the Board of Education for the 2009-2010 school year.

A motion was made by Lisa Clawson and seconded by Norb Heban to close the nominations for President of the Board of Education for the 2009-2010 school year. The motions were approved three in favor with John Adams abstaining.

Board of Education President, John Adams, asked for nominations for Vice-President of the Board of Education for the 2009-2010 school year.

A motion was made by Tyce Stebbins and seconded by Norb Heban to nominate Lisa Clawson as Vice President of the Board of Education for the 2009-2010 school year.

A motion was made by Norb Heban and seconded by Tyce Stebbins to close nominations for Vice President of the Board of Education for the 2009-2010 school year. The motions were approved three in favor with Lisa Clawson abstaining.

Board of Education President, John Adams, asked for nominations for Secretary of the Board of Education for the 2009-2010 school year.

A motion was made by Norb Heban and seconded by Lisa Clawson to nominate Sean Burcham as Secretary of the Board of Education for the 2009-2010 school year.

A motion was made by Lisa Clawson and seconded by Tyce Stebbins to close nominations for Secretary of the Board of Education for the 2009-2010 school year. The motions were approved unanimously.

At this time Mr. John Adams took the Oath of Office as President of the Board for the 2009-2010 term of office.

B. A motion was made by Norb Heban and seconded by Lisa Clawson to appoint Tarinna Morris as Corporation Treasurer and Lois Cole as Deputy Treasurer for the 2009-2010 school year. The motion was approved unanimously.

C. A motion was made by Lisa Clawson and seconded by Tyce Stebbins to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the school attorney for the 2009-2010 school year on an as needed basis at the same hourly rate. The motion was approved unanimously.

D. A motion was made by Tyce Stebbins and seconded by Norb Heban to hold regular school board meetings on the first and third Tuesday of each month at 6:30 p.m. The Board of Education will meet at the Administration Office unless otherwise designated. The motion was approved unanimously.

E. A motion was made by Norb Heban and seconded by Lisa Clawson to set the Board of Education compensation at $83.00 per regular session Board meeting attended and $62.00 for any other meeting attended as presented by Superintendent Hall. The motion was approved unanimously.

F. A motion was made by Norb Heban and seconded by Tyce Stebbins to appoint Board President John Adams as the ISBA Delegate and the ISBA Legislative Representative. Mr. Adams will serve in these positions for the 2009-2010 school year. The motion was approved unanimously.

G. A motion was made by Norb Heban and seconded by Lisa Clawson to appoint Pam Huddleston as the Board recording secretary and Kim Kemper as the alternate at a rate of $40.00 per meeting for the 2009-2010 school year. The motion was approved unanimously.

H. A motion was made by Norb Heban and seconded by Lisa Clawson to appoint Sean Burcham and Tyce Stebbins to serve on the bid opening committee for the 2009-2010 school year.

I. A motion was made by Norb Heban and seconded by Tyce Stebbins to appoint all Board members as well as the Assistant Superintendent and the Superintendent to serve on the Board of Finance Committee for the 2009-2010 school year as presented by Superintendent Hall. The motion was approved unanimously.

J. Conflict of Interest Disclosures

The disclosure statements for John Adams, Lisa Clawson, Norb Heban, Tyce Stebbins, Darin Gullion and Steve Hall were presented to the Board and accepted by consensus.

IV. AMEND AGENDA

A. A motion was made by Lisa Clawson and seconded by Norb Heban to amend the agenda as presented by Superintendent Hall. The motion was approved unanimously.

V. MINUTES

A. A motion was made by Tyce Stebbins and seconded by Norb Heban to approve the minutes of the business meeting and executive session held on Tuesday, June 16, 2009. The motion was approved unanimously.

VI. FINANCE

A. A motion was made by Tyce Stebbins and seconded by Norb Heban to approve the list of vouchers as presented. The motion was approved unanimously.

A. Purchase over $7,500

Preferred IT Group AES/EES Title I $ 19,293.00

A motion was made by Norb Heban and seconded by Tyce Stebbins to purchase Title I computers through Preferred IT Group at the lower cost of $19,293.00 and void the original quote of $24,000.00 from Dell approved at a previous meeting. The motion was approved unanimously.

Harcourt Elem. TBR $ 26,615.18

A motion was made by Tyce Stebbins and seconded by Lisa Clawson to purchase elementary textbooks from Harcourt in the amount of $26,615.18 as presented by Superintendent Hall. The motion was approved unanimously.

ABC Painting DHS CP $ 53,319.25

A motion was made by Norb Heban and seconded by Tyce Stebbins to approve ABC Painting to complete the remediation work at Delta High School at a price not to exceed $53,319.25. The motion was approved unanimously.

ProGrass LLC DHS #3950 $244,000.00

A motion was made by Norb Heban and seconded by Tyce Stebbins to approve the purchase of field turf with funds donated for that purpose at a price of $244,000.00 as presented by Superintendent Hall. The motion was approved unanimously.

Dell DHS Stimulus MOE $ 26,551.20

A motion was made by Lisa Clawson and seconded by Norb Heban to approve the purchase of a computer lab for Project Lead the Way as presented by Superintendent Hall. The motion was approved unanimously.

VII. OLD BUSINESS

A. None

VIII. COMMUNICATIONS FROM THE FLOOR

Mr. Wes Dennis was recognized by Board President, John Adams. Mr. Dennis praised the purchase of Lenovo computers. He stated these are very good computers and we would be very happy with them.

IX. NEW BUSINESS

A. Certified Staff

1. The Board was informed of the resignation of Terry Koontz as a teacher at Delta Middle School effective June 4, 2009.

2. A motion was made by Lisa Clawson and seconded by Norb Heban to employ Ashlee Giordano as a science teacher at Delta Middle School effective August 10, 2009 pending successful completion of all pre-employment testing. The motion was approved unanimously.

3. A motion was made by Norb Heban and seconded by Lisa Clawson to employ Jennifer Jarck as a school counselor at Delta Middle School effective July 27, 2009 pending successful completion of all pre-employment testing. The motion was approved unanimously.

B. Classified Staff

1. A motion was made by Tyce Stebbins and seconded by Norb Heban to transfer Cara Dennis from a food service manager at DeSoto Elementary School to the food service/special education secretary position effective July 20, 2009. The motion was approved unanimously.

2. A motion was made by Lisa Clawson and seconded by Norb Heban to employ Holly Summers as a special education instructional assistant for Albany Elementary School effective August 10, 2009 pending successful completion of all pre-employment testing. The motion was approved unanimously.

C. Extra Curricular

1. The Board was informed of the resignation of Terry Koontz as a ½ assistant girls’ track coach at Delta High School effective at the end of the 2008-2009 school year.

2. A motion was made by Norb Heban and seconded by Lisa Clawson to appoint Nanette Triplett as a science academic coach at Delta Middle School for the 2009-2010 school year. The motion was approved unanimously.

D. Conference Requests/Field Trips

A motion was made by Norb Heban and seconded by Lisa Clawson to approve the following conference requests and field trips as presented by Superintendent Hall:

1. Josh Landis requests permission to attend the HECC Conference on Thursday and Friday, November 12-13, 2009 at the Union Station in Indianapolis, IN.

2. Whitney Grove requests permission to take the A-Cheerleaders from Delta High School to IU Bloomington for cheerleading camp from Friday, July 10, 2009 through Sunday, July 12, 2009.

3. Jennifer Conti requests permission to take the fifth grade students from DeSoto Elementary School to the Camp Adventure Low Ropes Course on Friday, September 4, 2009 from 9:00 a.m. to 1:45 p.m.

The motion was approved unanimously.

E. Information and Proposals

1. Superintendent

a. Concession Stand – Keith Gary, USA Architects

Superintendent Hall introduced Director of Maintenance, Mr. Barry Harris, to present plans for a new concession stand to be built between the football stadium and the baseball field at Delta High School.

Mr. Harris introduced Mr. Keith Gary from USA Architects to present the plans to the Board. Mr. Gary presented detailed plans for the concession stand.

A discussion of the board followed on the details of the structure. Also discussed were other items surrounding the building including utilities and the prospect of additional water supply to surrounding areas.

The Board asked for the addition of an outside door to the proposed storage area as well as an additional water fountain on the baseball side of the structure.

Mr. Harris thanked Mr. Gary for his work on the project and praised him for making everything very convenient and quick during this process.

It was the consensus of the Board to give Director of Maintenance, Mr. Barry Harris, permission to move forward with the project as presented.

b. SA5 Reports

A motion was made by Norb Heban and seconded by Tyce Stebbins to approve the SA5 Reports as presented. The motion was approved unanimously.

c. Administrative Contract Extension

Superintendent Hall requested all building principal contracts be extended to June 30, 2011. Superintendent Hall added that he is not recommending salary increases for the building principals at this time due to the uncertainty of the State budget.

A motion was made by Lisa Clawson and seconded by Tyce Stebbins to approve the extension of all Delaware Community School building principal’s contracts to June 30, 2011. The motion was approved unanimously.

d. Expanded Criminal History Check – Policy #8875 (first reading)

Superintendent Hall presented an update to policy #8875 to clarify present practice with regard to criminal history checks and to bring us into compliance with recent legislation.

The policy will be brought back at the next meeting.

e. Safe Hiring Solutions

Superintendent Hall informed the Board the Corporation needs to contract with a company in order to complete the newly required national criminal history screenings. After much research, Superintendent Hall recommends Safe Hiring Solutions.

A motion was made by Norb Heban and seconded by Lisa Clawson to approve Safe Hiring Solutions to perform national criminal history screening as needed by the Delaware Community School Corporation. The motion was approved unanimously.

f. A motion was made by Tyce Stebbins and seconded by Norb Heban to surplus computer items as listed from various corporation buildings. The motion was approved unanimously.

A motion was made by Norb Heban and seconded by Tyce Stebbins to approve the following fund raising requests as presented by Superintendent Hall:

g. Tim Cleland requests permission for the Delta High School Tennis Program to help with clean up after the Brickyard 400 race as a fundraiser on July 27, 2009 from 7:00 a.m. through 2:00 p.m.

h. Lisa Letsinger requests permission for the Delta Energy Dance Team to work the gate at the Delaware County Fair on July 19-25, 2009 to benefit Delta High School Dance Team Students.

The motion was approved unanimously.

X. LETTERS/NOTES

A. None

XI. BOARD MEMBER COMMENTS

Norb Heban – Welcome and congratulations to all of our new employees. It is great to see you all at the Board meeting. Thank you to everyone for coming this evening. Thank you to Mr. Gary for coming this evening and for the work presented on the concession stand.

Tyce Stebbins – I would like to again say thank you Barry for your work on the concession stand. Thank you as well to Josh and to Pam for your work as well on various projects. I would like to welcome Ashley, Jennifer and Holly. Welcome aboard Dr. Gullion at your first official Board meeting. I would also like to thank the family of Mr. John Maynard for designating memorial money to various booster clubs here at Delcom. I would like to reiterate how nice it is for our school system when donations come in the form of volunteer time and money. The community is giving back and I would like to thank everyone who helps.

Lisa Clawson – I would concur with my fellow Board members. I would also like to welcome our new teachers and Dr. Gullion as well.

John Adams – I would also concur with my fellow Board members. There are a lot of good things happening at Delcom. I would also echo Mr. Stebbins regarding community input and help. I’m proud to be a part of it. I would also like to welcome Dr. Gullion and all of our new employees. Thank you all for coming. Thank you to Mr. Gary and Mr. Harris for the work on the concession stand. It will be a great asset for our community. Thank you everyone for the hard work going on at Delcom.

Superintendent Hall – I would like to take this opportunity to welcome Dr. Gullion and his family to Delcom. He is going to be a great asset for our school corporation. I would also like to thank our office staff here for pitching in and helping out during these months we’ve been without an assistant superintendent. Thanks to all for the hard work, our directors, principals and others who have worked hard to make sure everything has continued to run smoothly.

XII. FUTURE MEETINGS

A. The next regular meeting of the Board of School Trustees is scheduled for Tuesday, July 21, 2009 at 6:30 p.m. at the Administration Building.

B. The ISBA Board Member Academy will be held on Thursday and Friday, July 9-10, 2009 at the Marriott East Hotel in Indianapolis, IN.

XIII. ADJOURNMENT

A motion was made by Norb Heban and seconded by Lisa Clawson and Board President; John Adams adjourned the meeting at 7:40 p.m.

XIV. An executive session followed the business meeting to discuss the job performance evaluation of individual employees and collective bargaining.

JOHN ADAMS

LISA CLAWSON

SEAN BURCHAM

TYCE STEBBINS

NORB HEBAN