DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, JULY 21, 2009

6:30 P.M.

ADMINISTRATION BUILDING

MINUTES

Present: John Adams, President; Lisa Clawson, Vice-President; Tyce Stebbins, Member; Norb Heban, Member; Darin Gullion, Assistant Superintendent; and Steven R. Hall, Superintendent

Absent: Sean Burcham, Secretary

I. CALL TO ORDER

At 6:30 p.m. Board President, John Adams, called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. AMEND AGENDA

A. A motion was made by Norb Heban and seconded by Lisa Clawson to amend the agenda as presented. The motion was approved unanimously.

IV. MINUTES

A. A motion was made by Tyce Stebbins and seconded by Lisa Clawson to accept the minutes of the business meeting and executive sessions held on Tuesday, July 7, 2009. The motion was approved unanimously.

V. FINANCE

A. A motion was made by Tyce Stebbins and seconded by Norb Heban to accept the list of vouchers as presented. The motion was approved unanimously.

B. Purchase over $7,500

East Central Educational Service Center Corp. GF $ 9,325.75

A motion was made by Norb Heban and seconded by Lisa Clawson to approve the annual membership with East Central Educational Service Center for $9,325.75 as presented by Superintendent Hall. The motion was approved unanimously.

DCL DHS CP $15,800.00

A motion was made by Norb Heban and seconded by Lisa Clawson to approve the water line installation by Delaware Construction and Landscaping at a cost of $15,800.00 as presented by Superintendent Hall. The motion was approved unanimously.

VI. OLD BUSINESS

A. Expanded Criminal History Check – Policy #8875 (second reading)

A motion was made by Norb Heban and seconded by Lisa Clawson to approve the updates to policy #8875, Expanded Criminal History Check, as presented by Superintendent Hall. The motion was approved unanimously.

VII. COMMUNICATIONS FROM THE FLOOR

A. None

VIII. NEW BUSINESS

A. Certified Staff

1. The Board was informed of the retirement of Nancy Young-McGunegill as a teacher at Royerton Elementary School effective June 4, 2009. Superintendent Hall congratulated Mrs. Young on her 39 years with the Corporation.

2. The Board was informed of the retirement of Sue Paul as a teacher at Delta Middle School effective June 4, 2009. Superintendent Hall congratulated Mrs. Paul and wished her well as she joins the staff of Ball State University.

3. A motion was made by Norb Heban and seconded by Lisa Clawson to employ Dr. Amy Larrabee as a special services coordinator effective July 22, 2009 pending successful completion of all pre-employment testing. The motion was approved unanimously.

4. A motion was made by Lisa Clawson and seconded by Tyce Stebbins to employ Jeremy Neckers as a challenge teacher at DeSoto Elementary School effective August 10, 2009 pending successful completion of all pre-employment testing.

5. A motion was made by Norb Heban and seconded by Lisa Clawson to employ Brett Clark as a teacher at the Delta Learning Center effective August 10, 2009 pending successful completion of all pre-employment testing. The motion was approved unanimously.

6. A motion was made by Lisa Clawson and seconded by Tyce Stebbins to employ Shelly Kern as a classroom teacher at Royerton Elementary School effective August 10, 2009 pending successful completion of all pre-employment testing. The motion was approved unanimously.

7. A motion was made by Norb Heban and seconded by Lisa Clawson to employ Jennifer Musselman as a health and physical education teacher at Delta Middle School effective August 10, 2009 pending successful completion of all pre-employment testing. The motion was approved unanimously.

B. Classified Staff

1. The Board was informed of the resignation of Linda Royal as a food service employee at Delta High School effective July 14, 2009.

2. The Board was informed of the resignation of Jeremy Neckers as an instructional assistant at Eaton Elementary School effective August 7, 2009.

3. The Board was informed of the resignation of Shelly Kern as an instructional assistant at Albany Elementary School effective August 7, 2009.

4. A motion was made by Norb Heban and seconded by Lisa Clawson to transfer Sharon Glaser from a secretarial position at transportation to the position of food service manager at DeSoto Elementary School effective August 10, 2009. The motion was approved unanimously.

C. Extra Curricular

A motion was made by Tyce Stebbins and seconded by Lisa Clawson to approve the following extra curricular appointments as presented by Superintendent Hall:

1. Appoint Scott Herring as a math department chair for Delta High School effective with the 2009-2010 school year.

2. Appoint Stephen Hopkins as an assistant boys tennis coach for Delta High School for the 2009-2010 season pending successful completion of all pre-employment testing.

3. Appoint Stephen Hopkins as an assistant girls tennis coach for Delta High School for the 2009-2010 season pending successful completion of all pre-employment testing.

4. Appoint Ed Humphrey as an assistant freshman football coach for Delta High School for the 2009-2010 season pending successful completion of all pre-employment testing.

5. Appoint Doug Wilder as an assistant freshman football coach for Delta High School for the 2009-2010 season.

6. Appoint Brett Clark as a varsity wrestling coach for Delta High School for the 2009-2010 season.

7. Appoint Brendon Hottinger as a volunteer assistant football coach for Delta High School for the 2009-2010 season pending successful completion of all pre-employment testing.

The motion was approved unanimously.

D. Conference Requests/Field Trips

A motion was made by Norb Heban and seconded by Lisa Clawson to approve the following conference requests as presented by Superintendent Hall:

1. Tarinna Morris and Kim Kemper request permission to attend the Anthem Client Solutions Workshop on Thursday, July 30, 2009 at the Anthem Offices in Indianapolis, IN.

2. Sharon Glaser requests permission to attend the ServSafe Certification Test on Wednesday, August 12, 2009 at the John Jay Center for Learning in Portland, IN.

3. The transportation secretary requests permission to attend the Designated Employer Representative Class on Thursday, September 10, 2009 at the Midwest Toxicology Offices in Indianapolis, IN.

The motion was approved unanimously.

E. Information and Proposals

1. Superintendent

a. Opening of School

Superintendent Hall informed the Board of the following dates for the opening of the Delaware Community Schools:

Ø August 10 Employee Meeting

Ø August 12 First Student Day

b. Budget Schedule

Superintendent Hall offered the following draft of the schedule for the 2010 budget approval:

August 18, 2009 Work Session (Budget Review) at 5 p.m.

August 27, 2009 First Publication

September 7, 2009 Second Publication

September 22, 2009 Public Hearing (CPF Plan, Bus Replacement Plan, 2010 Budget, Tax Neutrality Resolution)

October 6, 2009 Adopt CPF Plan and Bus Replacement Plan, Budgets, Levies, and Tax Rates)

The schedule was approved by consensus of the Board.

c. Requesting authority to fill certified and classified positions

A motion was made by Norb Heban and seconded by Lisa Clawson to authorize the Superintendent to fill certified and classified positions as needed for the opening of the 2009-2010 school year. The motion was approved unanimously.

d. Press Box Renovation

Superintendent Hall informed the Board of a proposal from Mr. Joe Bales for the renovation of the Delta High School Football Stadium Press Box at no cost to the corporation. ServiceMaster, Fairchild Electric, and Bill Gaddis Chrysler Dodge will be donating all labor, materials, and equipment. Mr. Barry Harris, Director of Maintenance at Delaware Community Schools, will oversee the project.

A motion was made by Lisa Clawson and seconded by Tyce Stebbins to accept the donation from ServiceMaster, Fairchild Electric, and Bill Gaddis Chrysler Dodge for the renovation of the press box with the oversight of Director of Maintenance, Barry Harris, as presented by Superintendent Hall. The motion was approved unanimously.

e. Delta Tennis Shelter House

Superintendent Hall informed the Board the Delta Tennis Boosters are requesting permission to construct a tennis shelter on the east side of the tennis courts at Delta High School to be funded by private donations.

A discussion of the Board followed regarding oversight of the construction.

A motion was made by Tyce Stebbins and seconded by Lisa Clawson to approve the construction of a tennis shelter with the oversight of Director of Maintenance, Barry Harris, as presented by Superintendent Hall. The motion was approved unanimously.

2. Assistant Superintendent

a. US Army National Guard request to donate Corporation Signage

A motion was made by Norb Heban and seconded by Tyce Stebbins to accept the donation of corporation signage from the US Army National Guard. The motion was approved unanimously.

b. Corporation SA5 Report

A motion was made by Norb Heban and seconded by Tyce Stebbins to approve the Corporation SA5 Report as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

c. Fuel Bid

Assistant Superintendent Gullion informed the Board, the calculations show the bids too close to determine who will provide the lowest cost over the course of the coming year. It is recommended all bids be accepted in accordance with Indiana Code 5-22-17-10(b)(2). A discussion of the Board followed regarding the specific aspects of accepting all bids.

A motion was made by Norb Heban and seconded by Lisa Clawson to approve accepting all three (3) fuel bids as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

d. Annual Financial Report

A motion was made by Tyce Stebbins and seconded by Norb Heban to accept the annual financial report as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

e. A motion was made by Norb Heban and seconded by Tyce Stebbins to surplus computer items as listed from various corporation buildings. The motion was approved unanimously.

A motion was made by Tyce Stebbins and seconded by Norb Heban to approve the following fund raising requests as presented by Assistant Superintendent Gullion:

f. Steve Wray requests permission for the Delta High School Cross Country Team to hold a 5K run on Saturday, July 25, 2009 to raise funds for Cross Country.

g. Steve Wray requests permission for the Delta High School Cross Country Team to hold a car wash at the Laundry Basket on Saturday, August 8, 2009 to raise funds for Cross Country.

The motion was approved unanimously.

3. Director of Transportation

a. Transportation Handbook (First Reading)

Director of Transportation, Bruce Wiemer, presented the Board with suggested changes to the transportation handbook. There were no questions from the Board.

The handbook will be brought back at the next meeting for approval.

IX. LETTERS/NOTES

A. None

X. BOARD MEMBER COMMENTS

Norb Heban – I would like to welcome all of our new employees and congratulate them along with our employees who are transferring to new positions. It is great to see our administrators and principals here tonight. I would also like to extend best wishes to Mrs. Young and Mrs. Paul on their retirement.

Tyce Stebbins – I would like to reiterate best wishes to Mrs. Young and Mrs. Paul. Both have great years of service to our community and to our schools. They’ll be missed. Congratulations to all our new hires. I can’t believe the number of donations to our corporation and I appreciate them all. I’d like to say thank you to the National Guard as well as to Mr. Bales and Associates, Fairchild and Gaddis. What can we say but thank you? Please consider the tennis boosters as they are looking for help to reach their goal for their project.

Lisa Clawson – I’d like to say welcome aboard to all our new employees and congratulations to Mrs. Young and Mrs. Paul on their retirement. Thank you for all the donations. The new school year is not far away and I think we are ready for 09-10. I’d also like to thank the cafeteria staff for their work on the summer program.

John Adams – I would concur with my fellow Board members. I’d like to thank Mrs. Young and Mrs. Paul for their years of service for our corporation. Dr. Larrabee, thanks for stepping up to this position. We appreciate that. Welcome aboard to all our new hires, Jeremy, Brett, Shelly, and Jennifer. I am thoroughly amazed at the outstanding support of our community and their donations. We really, really appreciate the donations of time and money. On the Board’s behalf, I’d like to express our thankfulness that we have a great community to help us.

Superintendent Hall – I would just like to say congratulations to our new employees. We are looking forward to getting a good start to the 2009-10 school year. Our custodians are doing a great job of getting the buildings ready as they’ve worked all summer. With community donations, we plan on having an appreciation picnic for them to say thank you for working hard all summer long. Bus inspection is tomorrow morning and our transportation employees are working hard to gear up for the inspection and the new school year. I would also like to express my appreciation for the TeenServe group who recently completed their work on service projects within our community. They were an excellent group of teens, that were well behaved and did a good job.

XI. FUTURE MEETINGS

A. The next regular meeting of the Board of School Trustees is scheduled for Tuesday, August 4, 2009 at 6:30 p.m. at the Administration Building.

B. The ISBA/IAPSS Fall Conference will be held on Monday and Tuesday, September 28-29, 2009 at the Convention Center in Indianapolis, IN.

XII. ADJOURNMENT

A. A motion was made by Lisa Clawson and seconded by Norb Heban and Board President, John Adams, adjourned the meeting at 7:25 p.m.

XIII. An executive session followed the business meeting on personnel items and collective bargaining.

JOHN ADAMS

LISA CLAWSON

SEAN BURCHAM

TYCE STEBBINS

NORB HEBAN