DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, SEPTEMBER 15, 2009

6:30 P.M.

ADMINISTRATION BUILDING

MINUTES

Present: John Adams, President; Lisa Clawson, Vice-President; Sean Burcham, Secretary; Tyce Stebbins, Member; Norb Heban, Member; Darin Gullion, Assistant Superintendent; and Steven R. Hall, Superintendent

I. CALL TO ORDER

At 6:30 p.m. Board President, John Adams, called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. RESIGNATION OF BOARD MEMBER

Board Vice-President, Lisa Clawson, informed the Board of her resignation effective immediately. Ms. Clawson thanked the Board for their acceptance and understanding as she steps aside to avoid any conflict of interest with her husband, Mr. Mark Clawson, being recommended for Transportation Director for the Corporation.

Board President, John Adams, accepted the resignation and expressed his appreciation of Ms. Clawson’s service on the Board. Mr. Heban, Mr. Burcham and Mr. Stebbins all expressed their appreciation for Ms. Clawson’s service, professionalism and insight during her time on the Board.

Superintendent Hall also expressed his appreciation for Ms. Clawson’s commitment and dedication to the Board.

IV. AMEND AGENDA

A. A motion was made by Sean Burcham and seconded by Tyce Stebbins to amend the agenda as presented. The motion was approved unanimously.

V. MINUTES

A. A motion was made by Norb Heban and seconded by Sean Burcham to accept the minutes of the business meeting, and executive session held on Tuesday, September 1, 2009. The motion was approved unanimously.

VI. FINANCE

A. A motion was made by Norb Heban and seconded by Tyce Stebbins to accept the list of vouchers as presented. The motion was approved unanimously.

A. Purchase over $7,500

A motion was made by Sean Burcham and seconded by Tyce Stebbins to approve the following purchases over $7,500.00 for Pearson at $12,667.50, Carter Lumber at $8,303.25, and Norrick Petroleum at $15,322.08 as presented by Superintendent Hall:

Pearson Corp GF $12,667.50

Carter Lumber Corp CP $ 8,303.25

Norrick Petroleum Corp TSP $15,322.08

The motion was approved unanimously.

VII. OLD BUSINESS

A. None

VIII. COMMUNICATIONS FROM THE FLOOR

A. None

IX. NEW BUSINESS

A. Certified Staff

A motion was made by Norb Heban and seconded by Tyce Stebbins to approve medical leave and extension of a medical leave as listed below and as presented by Superintendent Hall:

1. Lisa Ferguson request for medical leave.

2. Katie Williams request for extension of medical leave.

The motion was approved unanimously.

B. Classified Staff

A motion was made by Tyce Stebbins and seconded by Sean Burcham to approve the following classified employees items 1, 2, and 3 as presented by Superintendent Hall:

1. Transfer Kevin Jones from a custodian position at Royerton Elementary School to the head custodian position at DeSoto Elementary School effective September 16, 2009 pending successful completion of all pre-employment testing.

2. Employ Debra DeVoe as a 3.5 hour food service employee for Royerton Elementary School effective September 16, 2009.

3. Employ Mark Clawson as a Transportation Director for the Corporation at an annual salary of $44,000.00 with benefits associated with a Director’s position effective September 16, 2009 pending successful completion of all pre-employment testing. The motion was approved unanimously.

The motion was approved unanimously.

Superintendent Hall took a moment to express his appreciation for Mr. Walburn and the excellent job as Interim Director. Superintendent Hall stated it’s amazing how we didn’t miss a beat and we thank you Mr. Walburn for stepping in.

C. Extra Curricular

A motion was made by Sean Burcham and seconded by Norb Heban to appoint the following extra curricular positions as presented by Superintendent Hall:

1. Appoint Michelle Buckmaster-Zvokel as a sophomore class sponsor effective for the 2009-2010 school year pending successful completion of all pre-employment testing.

2. Appoint Liz Honegger as a varsity girls’ track coach at Delta High School for the 2009-2010 season.

3. Appoint Whitney Johnson as a girls’ diving coach at Delta High School for the 2009-2010 season pending successful completion of all pre-employment testing.

4. Appoint Greg Roper as an assistant girls’ varsity basketball coach at Delta High School for the 2009-2010 season pending successful completion of all pre-employment testing.

The motion was approved unanimously.

D. Conference Requests/Field Trips

A motion was made by Sean Burcham and seconded by Norb Heban to approve the following conference requests and field trips as presented by Superintendent Hall:

1. Lori Shaw requests permission to attend the RTI Awareness Training on Monday through Wednesday, September 14-16, 2009 at the Central Indiana Education Service Center in Indianapolis, IN.

2. Tarinna Morris requests permission to attend the Risk Management Issues Seminar on Thursday, September 17, 2009 at the Primo West in Plainfield, IN.

3. Dee Orick requests permission to attend the New Food Service Directors Orientation on Thursday and Friday, September 24-25, 2009 at the Office of School & Community Nutrition in Indianapolis, IN.

4. Doug Wilder requests permission to attend the Fall Counselor Workshop (College Board) on Wednesday, September 30, 2009 at the IUPFW in Fort Wayne, IN.

5. Matt Moulton and Kathy Hottinger request permission to attend the IDOE Math Materials Analysis Workshop on Thursday, October 8, 2009 at the Greenfield High School in Greenfield IN.

6. Joey Gossett requests permission to attend the Indiana Teachers of Writing Fall Conference on Friday, October 9, 2009 at the Crown Plaza Hotel and Conference Center in Indianapolis, IN.

7. Kim Hunter requests permission to attend the Indiana Library Federation Conference on Monday and Tuesday, October 19-20, 2009 at the Grand Wayne Convention Center in Fort Wayne, IN.

8. Lois Cole and Tarinna Morris request permission to attend the Komputrol 28^th Annual Users Meeting on Tuesday, October 20, 2009 at the Honeywell Center in Wabash, IN.

9. Jennifer Jarck requests permission to attend the Indiana School Counselors Association Fall Conference on Thursday and Friday, November 12-13, 2009 at the Marriott East in Indianapolis, IN.

10. Dawn Raleigh requests permission to attend the final 2011 Super Bowl Study Guide Meeting on Tuesday, November 17, 2009 at the Indiana Association of School Principals in Indianapolis, IN.

11. Kathy Hottinger requests permission to attend the IASP Fall Professional Conference on Monday and Tuesday, November 23-24, 2009 at the Marriott in Indianapolis, IN.

12. Laurie Neal requests permission to attend the Indiana Association for the Gifted Conference on Thursday and Friday, December 3-4, 2009 at the Marriott Downtown in Indianapolis, IN.

13. Matt Perdue requests permission to take the Business Class from Delta Middle School to Amazing Joe’s Restaurant on Monday, September 21, 2009 from 10:00 a.m. to 12:15 p.m.

14. Lori Shaw requests permission to take seventh grade classes from Delta Middle School to Eaton Elementary to participate in the TEAMS Course on the following dates: Tuesday, September 22, 2009; Wednesday, September 23, 2009; Thursday, September 24, 2009; Tuesday, September 29, 2009; Wednesday, September 30, 2009; Thursday, October 1, 2009; Tuesday, October 6. 2009; Wednesday, October 7, 2009; and Thursday, October 8, 2009.

15. Dawn Raleigh requests permission to take the math academic team from Delta High School to Huntington University for the annual competition on Wednesday, October 14, 2009 from 7:45 a.m. to 3:00 p.m.

16. Matt Perdue requests permission to take the Business Class from Delta Middle School to Amazing Joe’s Restaurant on Monday, November 9, 2009 from 10:00 a.m. to 12:15 p.m.

17. Dawn Raleigh requests permission to take the academic team to WTHR Studios for the Brain Game Competition on Wednesday, November 18, 2009 from 8:00 a.m. to 2:30 p.m.

18. Matt Perdue requests permission to take the Business Class from Delta Middle School to Amazing Joe’s Restaurant on Monday, February 8, 2010 from 10:00 a.m. to 12:15 p.m.

19. Matt Perdue requests permission to take the Business Class from Delta Middle School to Amazing Joe’s Restaurant on Monday, April 12, 2010 from 10:00 a.m. to 12:15 p.m.

The motion was approved unanimously.

E. Information and Proposals

1. Superintendent

a. ISBA Fall Region Meetings

Superintendent Hall informed the Board the Regional ISBA meeting would be held at Welliver’s Smorgasbord in Hagerstown, Indiana on Thursday, October 8, 2009 with registration beginning at 6:00 p.m.

b. Faculty and Community Adult Recreation

Superintendent Hall informed the Board Mr. DeNeal and Ms. Lewman have planned this year’s faculty and community adult recreation to be held at Delta High School on Tuesdays and Thursdays (when possible), with the faculty recreation to be held from 6:00 p.m. to 7:00 p.m. and the community recreation held from 7:00 p.m. to 8:30 p.m. Following Board approval of the program, actual dates Delta High School will be open for faculty and community adult recreation will be posted on the web site.

A motion was made by Tyce Stebbins and seconded by Sean Burcham to approve the faculty and community adult recreation plans as presented by Superintendent Hall. The motion was approved unanimously.

2. Assistant Superintendent

A motion was made by Norb Heban and seconded by Sean Burcham to approve the following surplus, donation, use of building and fund raising requests, items a through t with m removed, as presented by Assistant Superintendent Gullion:

a. Surplus overhead equipment from Delta Middle School as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

b. Accept a donation of 25 Dell computers and 25 widescreen monitors for students at Royerton Elementary School from the Royerton PTO.

c. Accept the donation of a wireless microphone for Albany Elementary School from the Albany Alumni Association.

d. Tina Sulfridge requests permission to use the horseshoe parking lot at Delta Middle School for the class of 1989 tailgate party prior to the football game on Friday, October 2, 2009.

e. Larry Coffey requests permission to use the gym at Delta Middle School every Friday from 7:00 p.m. to 9:00 p.m. for basketball practice beginning October 9, 2009 and running through February 26, 2010.

f. Daphne Tinkle requests permission for the Delta Cheer Boosters to sell fold-up/camp style chairs at all sporting events to benefit the cheerleaders at Delta High School.

g. Kortney Gray requests permission for the Freshman Class at Delta High School to sell homecoming t-shirts September 16-18, 2009.

h. Michelle Buckmaster-Zvokel requests permission for the Sophomore Class at Delta High School to sell homecoming t-shirts September 16-21, 2009.

i. Kate Nunley and Hannah Kikendall request permission for the Junior Class at Delta High School to sell homecoming t-shirts September 15-17, 2009.

j. Steve Scroggins requests permission for the Senior Class at Delta High School to sell homecoming t-shirts September 21-25, 2009.

k. Karen Bogle and Kelly Green request permission to for the Royerton Student Council to collect donations of food or money as needed to support community organizations in September and November of 2009.

l. Rebekah Weaver requests permission for the Delta High School Band Department to hold a Century Resources Brochure Fundraiser from September 15 through 28, 2009.

m. Lauren Griffis requests permission for the Delta High School Student Council to sell 2009 homecoming t-shirts from September 28, 2009 through October 2, 2009 as a fundraiser for student council activities.

n. Cindy Vaughn requests permission for Royerton Elementary to collect donations from October 5 – 21, 2009 for the American Diabetic Association.

o. Kelly Green requests permission for the Kindergarten students at Royerton Elementary School to hold a cookbook fundraiser in October or November, 2009 for various classroom supplies.

p. Terri Shaw and Kendra Clements request permission for the Second Grade Classes at Royerton Elementary School to hold a Christmas Card fundraiser from October, 2009 through December, 2009.

q. Karen Bogol and Kelly Green request permission for the Royerton Student Council to hold a Candy Gram fundraiser the first two weeks of February, 2010.

r. Cindy Vaughn requests permission for Royerton Elementary School to collect coins for the Leukemia and Lymphoma Society for two weeks in March, 2010.

s. Myra Schull and Terri Hopkins request permission for the Royerton Elementary School Library to hold a Scholastic Book Fair on April 19-23, 2010.

t. Doug Marshall requests permission for the Royerton PTO to hold an Abby Candle Fundraiser in April and May of 2010 to benefit the students of Royerton Elementary School.

The motion was approved unanimously.

X. LETTERS/NOTES

A. Superintendent Hall informed the Board thank you notes are still coming in from those who participated in the 4H fair.

XI. BOARD MEMBER COMMENTS

Tyce Stebbins – I would like to express my thanks to the Royerton Elementary School PTO for the donations of computers to the students. I would also like to welcome Mr. Clawson as the Transportation Director. Welcome Aboard! And once again, thank you Ms. Clawson for your time on the Board.

Norb Heban – Welcome Mr. Clawson as the new Transportation Director. Sorry though, Lisa, to lose you. Thank you as well to the Royerton Elementary School PTO for the donation. I would also like to express my thanks to Mr. Huber for the field trip evaluation submitted to the Board.

Sean Burcham – Congratulations Mr. Clawson. Ms. Clawson, we’re definitely going to miss you. Thank you to everyone for coming.

John Adams – I would concur with my fellow Board members. It is nice to see our PTO’s stepping up and doing things for our students. Congratulations Mr. Clawson. Welcome aboard! Ms. Clawson, thank you again for your dedication on the Board. On behalf of the Board, I would like to express our appreciation for Mr. Walburn for stepping in and helping us out. Thank you so much for your dedication and service to help us get our students safely back and forth. I would also like to thank our Delta Middle School students for the artwork on the bulletin board this week.

XII. FUTURE MEETINGS

A. There will be a dedication ceremony for the Delta High School Athletic Facility Improvements on Friday, September 18, 2009 at 6:45 p.m. The ceremony will be held on the football field at Delta High School. All Board members are asked to meet at the north end zone at 6:30 p.m. prior to the ceremony.

B. There will be a special meeting of the Board of School Trustees for the purpose of having a 2010 budget hearing on September 22, 2009 at 5:00 p.m. at the Administration Building.

C. A regular meeting of the Board of School Trustees is scheduled for Tuesday, October 6, 2009 at 6:30 p.m. at the Administration Building. Included in the October 6, 2009 Business meeting will be the adoption of the 2010 Budgets, Levies, Tax Rates, Capital Project Fund Plan, and Bus Replacement Plan.

D. The ISBA/IAPSS Fall Conference will be held on Monday and Tuesday, September 28-29, 2009 at the Convention Center in Indianapolis, IN.

E. The ISBA Fall Regional Meeting will be held at Welliver’s Smorgasbord in Hagerstown, Indiana on Thursday, October 8, 2009 with registration beginning at 6:00 p.m.

XIII. ADJOURNMENT

A motion was made by Tyce Stebbins and seconded by Sean Burcham and Board President, John Adams, adjourned the meeting at 7:05 p.m.

An executive session to discuss the job performance evaluation of individual employees as well as collective bargaining followed the Business Meeting.

JOHN ADAMS

LISA CLAWSON

SEAN BURCHAM

TYCE STEBBINS

NORB HEBAN