DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, NOVEMBER 13, 2007

6:30 P.M.

ADMINISTRATION BUILDING

 

 

MINUTES

Present:  Harry Fowler, President; Norb Heban, Vice-President; John Adams, Secretary; Lisa Clawson, Member; Sean Burcham, Member; Steve Hall, Assistant Superintendent; Pat Mapes, Superintendent

 

I.                   CALL TO ORDER

 

At 6:30 p.m. Board President Harry Fowler called the meeting to order.

 

II.                PLEDGE OF ALLEGIANCE

 

III.             MINUTES

 

A.     A motion was made by John Adams and seconded by Sean Burcham to approve the minutes of the work session, executive session and business meeting held on Tuesday, October 30, 2007.  The motion was approved unanimously.

 

IV.              FINANCE

 

A.     A motion was made by Sean Burcham and seconded by Norb Heban to approve the list of vouchers as presented.  The motion was approved unanimously.

 

B.     Purchase over $7,500

 

Jackson Oil Solvents, Inc.           Transportation             TSP         $9,120.00

 

A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the purchase of a fuel management system for the transportation department at a cost of $9,120.00 as presented by Assistant Superintendent Hall.  The motion was approved unanimously.

 

V.                 OLD BUSINESS

 

A.     None

 

VI.              COMMUNICATIONS FROM THE FLOOR

 

Delta parent, Julie Costello, expressed concern at athletic events being scheduled too close to finals for students.

 

VII.           NEW BUSINESS

 

A.     Certified Staff

 

1.       None

 

B.     Classified Staff

 

1.       The Board was informed of the resignation of Gary M. Ruble as a custodian at Delta High School effective November 30, 2007.

 

2.      A motion was made by Sean Burcham and seconded by John Adams to employ Lindsay Carter as an instructional assistant at Albany Elementary School effective November 19, 2007 pending successful completion of all pre-employment testing.  The motion was approved unanimously.

 

C.     Extra Curricular

 

A motion was made by Norb Heban and seconded by Sean Burcham to approve the following extra-curricular appointments as presented by Superintendent Mapes:

 

1.       Appoint Eric Ryan as a head wrestling coach for Delta Middle School effective for the 2007-2008 season pending successful completion of all pre-employment testing.

 

2.      Appoint Mike Hill as a volunteer assistant seventh grade boys basketball coach for Delta Middle School effective for the 2007-2008 season pending successful completion of all pre-employment testing.

 

3.      Appoint Jase Schoenherr as a volunteer sixth grade boys basketball coach for Delta Middle School effective for the 2007-2008 season pending successful completion of all pre-employment testing.

 

4.      Appoint George Felder as a volunteer girls basketball coach for Delta High School effective for the 2007-2008 season pending successful completion of all pre-employment testing.

 

The motion was approved unanimously.

 

D.    Conference Requests/Field Trips

 

A motion was made by Norb Heban and seconded by Sean Burcham to approve the following conference requests and field trips as presented by Superintendent Mapes:

 

1.       Julie Brown requests permission to attend the UNITE/PowerSchool Meeting on Friday, November 16, 2007 at the Brownsburg East Middle School in Brownsburg, IN.

 

2.      Doug Marshall requests permission to attend the Indiana Principals’ Fall Conference on Monday through Tuesday, November 19-20, 2007 at the Marriott in Indianapolis, IN.

 

3.      Becky Watters and Brian Lewis request permission to attend the Beginning Teacher Portfolio Seminar on Tuesday, December 11, 2007 at the East Central Indiana Service Center in Connersville, IN.

 

4.      Matt Graham and Dawn Raleigh request permission to take the Academic Team from Delta High School to Taylor University on Tuesday, November 20, 2007 from 8:30 a.m. to 3:00 p.m.

 

The motion was approved unanimously.

 

E.     Information and Proposals

 

1.             Superintendent

 

a.      December 4, 2007 – Board Pictures Taken

 

Superintendent Mapes informed the Board pictures would be taken prior to the December 4th Board meeting at 6:00 p.m.

 

b.      Early Graduation Request

 

A motion was made by Norb Heban and seconded by Lisa Clawson to approve the early graduation request by Lauren Foster as presented by Superintendent Mapes.  The motion was approved unanimously.

 

c.       RE Sutton and Associates, LLC Consulting Agreement

 

A motion was made by John Adams and seconded by Sean Burcham to accept the Consulting Agreement with RE Sutton and Associates, LLC as presented by Superintendent Mapes.  The motion was approved unanimously.

 

d.      Delta Middle School Project

 

Superintendent Mapes informed the Board a building upgrade project is being considered for Delta Middle School.  Superintendent Mapes introduced Director of Maintenance, Barry Harris, to describe the project in more detail.

 

Director of Maintenance, Barry Harris, recommended the Board consider contracting with ARGO Consulting Engineers, Inc. engineering services to work on this project with us.

 

A discussion followed of the specifics and scope of the project for the Delta Middle School Building.  Director of Maintenance, Barry Harris, informed the Board contracting with ARGO now would give an approximate start date for the bidding process of January 1, 2008.  Completion dates would be determined by the scope of the project.

 

A motion was made by John Adams and seconded by Norb Heban to contract with ARGO Consulting Engineers, Inc. for the proposed Delta Middle School Project as presented by Superintendent Mapes and Director of Maintenance, Barry Harris.  The motion was approved unanimously.

 

e.      Feasibility Study

 

A motion was made by John Adams and seconded by Sean Burcham to approve the Skillman Corporation to do a feasibility study at a cost of $9,000.00 with no letter of understanding on further work to be provided as presented by Superintendent Mapes.  The motion was approved unanimously.

 

2.            Assistant Superintendent

 

a.      A motion was made by Norb Heban and seconded by Lisa Clawson to surplus various items as listed from Albany Elementary School as presented by Assistant Superintendent Hall.  The motion was approved unanimously.

 

b.      “New Course Recommendation” – Principles of Engineering

 

Assistant Superintendent Hall informed the Board the next phase of Project Lead the Way will begin with the Principles of Engineering Class set to be added to the curriculum for the 2008-2009 school year at a cost of $48,800.00.

 

Delta High School Teacher, Randy Glaze was present to answer any questions or concerns of the Board.

 

A motion was made by Norb Heban and seconded by Sean Burcham to approve the addition of the Principles of Engineering Class to the Project Lead the Way Curriculum for the 2008-2009 school year at a cost of $48,800.00 with additional costs for training to staff the program as presented by Assistant Superintendent Hall and Delta High School Teacher, Randy Glaze.  The motion was approved unanimously.

 

3.            Director of Maintenance

 

a.      DHS Phase II Project Update

 

Director of Maintenance, Barry Harris, informed the Board the Delta High School Phase II Project is slowly progressing.

 

VIII.        LETTERS/NOTES

 

A.     None

 

IX.              BOARD MEMBER COMMENTS

 

Lisa Clawson – I’d like to thank everyone for coming.  Thank you to our schools for the Veteran’s Day programs.  The students did a nice job and our veterans enjoyed them and did a nice job with their part as well.

 

John Adams – Thank you Ms. Costello for coming and sharing your concern with the Board.  Mr. Glaze, I know you’ll do great things with this new engineering class.  I too was able to attend some of the school events these past couple of days.  The schools are doing a nice job.  I’d also like to thank everyone for coming.

 

Norb Heban – I’d like to thank everyone for coming this evening.  Ms. Costello, thank you for coming and sharing with us.  Mr. Glaze, thank you for your work on the engineering curriculum.  I’d like to also thank Mr. Yates for the great information on energy management.

 

Sean Burcham – Thank you Ms. Costello for coming and sharing with us tonight.  I wish more parents would bring us their concerns.  Mr. Glaze, you are worth your weight in gold.  Thank you all for coming this evening.

 

Harry Fowler – Thank you to Eaton Elementary School for the nice bulletin board display.  I’d like to recognize two individuals for their accomplishments.  Tarinna Morris completed her certification from IASBO and Sean Burcham was awarded level three status as a school board member for Delaware Community Schools by the Indiana School Board Association.  Congratulations to both individuals.

 

X.                 FUTURE MEETINGS

 

A.     The next meeting of the Board of School Trustees is scheduled for Tuesday, December 4, 2007 at 6:30 p.m. at the Administration Building.

 

B.     The ISBA Legal Seminar will be held on Friday, December 14, 2007 at the Marriott East Hotel in Indianapolis, IN.

 

XI.              ADJOURNMENT

 

A motion was made by John Adams and seconded by Norb Heban and Board President, Harry Fowler, adjourned the meeting at 7:17 p.m.

 

An executive session was held following the business meeting to discuss personnel and litigation issues.

 

 

 

HARRY FOWLER                                                                                                                           

 

NORB HEBAN                                                                                                                                

 

JOHN ADAMS                                                                                                                                 

 

LISA CLAWSON                                                                                                                             

 

SEAN BURCHAM