DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

WEDNESDAY, NOVEMBER 5, 2008

6:30 P.M.

EATON ELEMENTARY SCHOOL

MINUTES

Present: Norb Heban, President; John Adams, Vice-President; Lisa Clawson, Secretary; Sean Burcham, Member; Tyce Stebbins, Member; Steve Hall, Assistant Superintendent; and Patrick W. Mapes, Superintendent.

I. CALL TO ORDER

At 6:30 p.m. Board President, Norb Heban, called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. AMEND AGENDA

A. A motion was made by Sean Burcham and seconded by Lisa Clawson to amend the agenda as presented by Superintendent Mapes. The motion was approved unanimously.

IV. MINUTES

A. A motion was made by John Adams and seconded by Tyce Stebbins to approve the minutes of the business meeting and executive session held on Tuesday, October 21, 2008. The motion was approved unanimously.

V. FINANCE

A. A motion was made by Sean Burcham and seconded by John Adams to approve the list of vouchers as presented. The motion was approved unanimously.

B. Purchase over $7,500

Preferred IT Group Corporation CP $30,725.75

Netech Corp. Corporation CP $ 9,650.25

A motion was made by John Adams and seconded by Sean Burcham to approve continued maintenance agreements for our perimeter security/firewall appliances and our client PC Virus Protection at a cost of $30,725.75 and to approve the purchase of a Cisco Wireless LAN controller in the amount of $9,650.25 as presented by Superintendent Mapes. The motion was approved unanimously.

Lee Company Delta High School CP $ 9,480.00

A motion was made by Tyce Stebbins and seconded by Sean Burcham to approve the purchase of safety equipment for the basketball courts at Delta High School in the amount of $9,480.00 as presented by Superintendent Mapes. The motion was approved unanimously.

C. 403(b) Amendment

A motion was made by John Adams and seconded by Lisa Clawson to accept the 403(b) and 415 Regulations Amendment as presented by Superintendent Mapes. The motion was approved unanimously.

D. Resolution for Expenditure Goals 2008-2009

A motion was made by John Adams and seconded by Tyce Stebbins to approve the Resolution for Expenditure Goals 2008-2009 as presented by Superintendent Mapes. The motion was approved unanimously.

VI. OLD BUSINESS

A. Policy #5130 Enrollment of Students without Legal Settlement (Second Reading)

A motion was made by Lisa Clawson and seconded by Tyce Stebbins to approve the updates to Policy #5130 as presented by Superintendent Mapes. The motion was approved unanimously.

VII. COMMUNICATIONS FROM THE FLOOR

A. None

VIII. NEW BUSINESS

A. Certified Staff

1. None

B. Classified Staff

A motion was made by Tyce Stebbins and seconded by Sean Burcham to approve items 1, 2, and 3 under classified staff as presented by Superintendent Mapes:

1. Employ Timothy Buckner as a contracted school bus driver for the corporation effective November 6, 2008.

2. Add one (1) hour per day for Cara Dennis as a current food service employee at DeSoto Elementary School effective November 6, 2008.

3. Employ Ann Morris as a food service employee for a 2 hour position at Eaton Elementary School effective November 6, 2008.

The motion was approved unanimously.

4. A motion was made by Lisa Clawson and seconded by Sean Burcham to post an additional Instructional Assistant’s position at Eaton Elementary School as presented by Superintendent Mapes. The motion was approved unanimously.

C. Extra Curricular

1. The Board was informed of the resignation of Pat Ervin as a Social Studies Department Chair at Delta High School effective immediately.

D. Conference Requests/Field Trips

A motion was made by Sean Burcham and seconded by John Adams to approve the following conference requests and field trips as presented by Superintendent Mapes:

1. Jennifer Orchard requests permission to attend the Assistive Technology Team Meetings at Storer Elementary School in Muncie, IN on the following Wednesdays: November 5, 2008; December 17, 2008; January 21, 2009; and February, 18, 2009.

2. Alexis Cramer requests permission to attend the MS Choir Guys’ Workshop on Thursday, November 6, 2008 at the Middle School in Hartford City, IN.

3. Doug Wilder requests permission to attend the Indiana University East Counselor Workshop on Thursday, November 13, 2008 at Indiana University East in Richmond, IN.

4. Steve Hall requests permission to attend the Current Issues in Special Education Seminar on Friday, November 14, 2008 at the Marriott North Hotel in Indianapolis, IN.

5. Chrys Phillips requests permission to attend the Winter Dietary Managers Meeting on Monday, November 13, 2008 at the Huntington Conference Room in Huntington, IN.

6. Matt Perdue and Terry Koontz request permission to attend the Going Global in Middle School: An Economics Approach Workshop on Wednesday, November 19, 2008 at the Community and Education Center in Indianapolis, IN.

7. Tarinna Morris requests permission to attend the Region 6 IASBO Meeting on Friday, November 21, 2008 at the New Castle Community School Corporation in New Castle, IN.

8. Dawn Raleigh and Amy Lewman request permission to take the English 12 students from Delta High School to the Bracken Library at Ball State University on Friday, November 21, 2008 from 8:30 a.m. to 1:45 p.m.

The motion was approved unanimously.

E. Information and Proposals

1. Superintendent

a. 2009-2010 School Year Calendar

Superintendent Mapes introduced 2 calendar options for the 2009-2010 school year. These calendars will be discussed further by the Board of Education in a work session on November 18, 2008 at 5:00 p.m. The Board was informed the teachers and administrators have already seen both options and the teachers have presented the idea of changing the elementary conference day from Wednesday and Thursday to all day and evening on Wednesday and a half day on Thursday. They felt this would be helpful to parents and have found that many of the elementary teachers are holding conferences in the evenings anyway because of convenience to the parents. If this becomes part of the calendar, it would take a change in contract language.

b. Discussion of Revisions for Policies #1200, #1300, and #1400

Superintendent Mapes explained he felt these policies need to be updated. The Board will discuss these policies, along with the calendar, at the scheduled work session on November 18, 2008.

c. East Central Educational Service Center Report

Superintendent Mapes presented information showing a net savings of $62,770.22 because of the membership held with the East Central Educational Service Center. It was also explained the pricing of the East Central Educational Service Center is used to shop for better pricing with other vendors.

2. Assistant Superintendent

a. A motion was made by Lisa Clawson and seconded by Tyce Stebbins to approve Eric Ryan’s request for the wrestling team at Delta High School to hold a Varsity Gold Cookie Dough Sale from November 7, 2008 through November 18, 2008 to aid in the purchase of wrestling equipment and supplies. The motion was approved unanimously.

b. Course Additions: DHS Language Arts and DHS Engineering & Technology

A motion was made by Tyce Stebbins and seconded by Lisa Clawson to approve the new Language Arts and the new Engineering and Technology courses at Delta High School as presented by Assistant Superintendent Hall. The motion was approved unanimously.

IX. LETTERS/NOTES

A. None

X. BOARD MEMBER COMMENTS

Lisa Clawson – I wish good luck to the volleyball and football teams and thank

everyone for attending the meeting.

Tyce Stebbins – I thank Mrs. Hottinger for hosting our meeting this evening.

I would like to thank Josh Landis, Josiah Parker, and Randy Glaze for the information given this evening. I feel the more information that is shared helps develop more understanding and becomes more powerful when a decision is made. Good luck to the teams this weekend and hopefully we can get more fans to attend.

Sean Burcham – Thank everyone for coming to the meeting and thank you to Mrs. Hottinger for hosting.

John Adams – I concur and would like to express how proud I am of the sports teams. I also would like to thank Mrs. Hottinger for hosting this evening. I would also like to thank Barry Harris and Donnie Williams for their hard work.

Norb Heban – I concur and would like to wish good luck to the volleyball and football teams this weekend. There is a pep session at 6 p.m. tomorrow evening. Mrs. Hottinger, I love the art work and thank you for hosting this evening. Thank you for the comments on field trips; they are very helpful and informative.

XI. FUTURE MEETINGS

A. The next regular meeting of the Board of School Trustees is scheduled for Tuesday, November 18, 2008 at 6:30 p.m. at the Administration Building.

B. The ISBA Legal Seminar will be held on Friday, December 12, 2008 at the Marriott East Hotel in Indianapolis, IN.

XII. ADJOURNMENT

A motion was made by John Adams and seconded by Sean Burcham and Board President, Norb Heban adjourned the meeting at 7:40 p.m.

NORB HEBAN

JOHN ADAMS

LISA CLAWSON

SEAN BURCHAM

TYCE STEBBINS