DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

Tuesday, December 20, 2011

6:30 P.M.

ADMINISTRATION BUILDING

An executive session was held before the business meeting on personnel matters.

MINUTES

Present: Tyce Stebbins, President; Norb Heban, Vice-President; Trent Fox, Secretary; Lorraine Tomlin, Member; John Adams, Member; Darin Gullion, Assistant Superintendent; and Steven R. Hall, Superintendent

I. CALL TO ORDER

At 6:35 p.m., Board President, Tyce Stebbins, called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. AMEND AGENDA

A motion was made by Norb Heban and seconded by Lorraine Tomlin to amend the agenda as presented. The motion was approved unanimously.

IV. MINUTES

A. A motion was made by Trent Fox and seconded by Lorraine Tomlin to approve the minutes of the business meeting and executive sessions held on December 6, 2011. The motion was approved unanimously.

V. FINANCE

A. A motion was made by John Adams and seconded by Trent Fox to approve the list of vouchers as presented. The motion was approved unanimously.

B. A motion was made by Lorraine Tomlin and seconded by Norb Heban to grant approval to pay year-end expenses from the 2011 budget and to balance all accounts. The motion was approved unanimously.

C. A motion was made by Lorraine Tomlin and seconded by Trent Fox to approve the Resolution to Transfer and Balance all Capital Project Funds. The motion was approved unanimously.

D. A motion was made by John Adams and seconded by Lorraine Tomlin to approve the purchases over $7500:

Cooper Consulting CP/FS $9,994.30

The motion was approved unanimously.

VI. OLD BUSINESS

A. A motion was made by John Adams and seconded by Norb Heban to approve Option 3 for the 2012-2013 School Calendar. The motion was approved with three votes in favor (John Adams, Norb Heban, Tyce Stebbins) and two votes not in favor (Trent Fox, Lorraine Tomlin).

B. The PLTW New Course Proposal was tabled.

VII. COMMUNICATIONS FROM THE FLOOR

Mr. Koger, Principal at Delta High School, congratulated Tim Cleland on a grant his tennis program received from Wal-Mart. He wanted him recognized for the great job he does.

VIII. NEW BUSINESS

A. Certified Staff

1. None.

B. Classified Staff

1. The Board was informed of the resignation of Amy Dudley as an instructional assistant at Albany Elementary School effective at the end of the day on December 21, 2011.

2. The Board was informed of the resignation of Andrea Snyder as a latchkey supervisor at Royerton Elementary School effective at the end of the day on December 21, 2011.

3. The Board was informed of the resignation of John Jackson as a substitute bus driver effective December 22, 2011.

A motion was made by Norb Heban and seconded by Trent Fox to approve the following (items 4 – 5):

4. Recommendation to transfer Andrea Snyder as a 2 hour food service cook from Eaton Elementary School to a 7 hour food service cook position at Royerton Elementary School effective January 3, 2012.

5. Recommendation to employ Bill Morris as a third shift custodian at Delta High School effective December 21, 2011.

The motion was approved unanimously.

C. Extra Curricular

1. The Board was informed of the resignation of Melanie Matteson as the Delta Dance Team Coach effective December 8, 2011.

A motion was made by Trent Fox and seconded by Norb Heban to approve the following (items 2 – 5):

2. Recommendation to employ Taylor Cardini and Hayley Hall as an Assistant Varsity Tennis Coach (shared position) at Delta High School effective the 2011-2012 school year, pending successful completion of all pre-employment testing.

3. Recommendation to employ Christina Whitt as a Head Girls’ Track Coach at Delta High School effective the 2011-2012 school year, pending successful completion of all pre-employment testing.

4. Recommendation to employ Paul Grove as a Head Girls’ Softball Coach at Delta High School effective the 2011-2012 school year, pending successful completion of all pre-employment testing.

5. Recommendation to employ Becky Watters as a Science Fair Coordinator at Eaton Elementary School effective the 2011-2012 school year.

The motion was approved unanimously.

D. Conference Requests/Field Trips

A motion was made by John Adams and seconded by Trent Fox to approve the following (items 1; 3-7) (item 2 withdrawn):

1. Pat Ervin requests permission to attend the Ivy Tech Statewide Committee meeting to be held on December 21, 2011 in Indianapolis, IN.

2. Darin Gullion requests permission for him and 6 staff members to attend the RISE Training – Module 1: The Overview conference to be held on January 10, 2012 at the Service Center in Connersville, IN.

3. Lauren Griffis, Emily Lamb, Tom Kemp, David Reade, and Marilee Waugh request permission to attend the Transition Training to be held on January 18, 2012 at the Anthony Building in Muncie, IN.

4. Emily Filler, Debbie Cox, Ioana Danciu, Teresa Terry, and Sheliah Dorton request permission to attend the Transition Training to be held on January 18, 2012 at the Anthony Building in Muncie, IN.

5. Jan Morris requests permission to attend the IMEA Professional Development Conference to be held from January 19, 2012 through January 21, 2012 at the Grand Wayne Center in Ft. Wayne, IN.

6. Debbie Eichhorn requests permission to attend the IMEA Professional Development Conference to be held from January 19, 2012 through January 21, 2012 at the Grand Wayne Center in Ft. Wayne, IN.

7. Dee Orick requests permission to attend the HPS Indiana School Food Purchasing Advisory Committee Meeting to be held on January 27, 2012 at the Lee’s Inn in Muncie, IN.

The motion was approved unanimously.

E. Information and Proposals

1. Superintendent

a. Superintendent Hall congratulated Juli Dorton on being a Robert P. Bell Education Fund Grant recipient.

b. Mr. Koger, Principal at Delta High School, explained the upcoming changes/requirements for high school diplomas.

c. Mrs. McNely explained her proposal for the organization of an out of country field trip to England and France for the summer of 2013. She is to provide the Board with additional information. This request is to be reviewed at the January 17, 2012 Board meeting.

d. A motion was made by Trent Fox and seconded by John Adams to grant Superintendent Hall permission to enter into an agreement with the Red Cross for the use of Delta Middle School and Delta High School. The motion was approved unanimously.

e. A motion was made by Norb Heban and seconded by Lorraine Tomlin to grant Superintendent Hall permission to employ a math teacher at Delta High School. The motion was approved unanimously.

2. Assistant Superintendent

a. A motion was made by Norb Heban and seconded by Lorraine Tomlin to grant authority to Assistant Superintendent Gullion to sign vendor contracts in relation to E-Rate funding. The motion was approved unanimously.

b. A motion was made by John Adams and seconded by Lorraine Tomlin to accept a donation for Eaton Elementary School from Nancy Crabtree of the Main Street Market, as presented. The motion was approved unanimously.

A motion was made by Norb Heban and seconded by Trent Fox to approve the following (items c – e):

c. Paul Ashcraft, Albany Basketball League, requests permission to use the Albany Elementary gymnasium from December 1, 2011 through April 1, 2012 from 5 p.m. to 9 p.m.

d. Marilee Waugh, “Together We Can”, requests permission to use the Royerton Elementary School cafeteria on December 17, 2011 from 9 a.m. to 7 p.m. for a Santa Shop.

e. Kortney Gray, Delta Alumni Volleyball Players, requests permission to use the Delta High School auxiliary gymnasium on December 27, 2011 from 6 p.m. to 10 p.m. for an alumni volleyball match.

The motion was approved unanimously.

A motion was made by Trent Fox and seconded by Norb Heban to approve the following (items f-g; i) (withdrawing h):

f. Jennifer McNely, French Club, requests permission to participate in the Kellogg’s Box Tops for Education from December 20, 2011 through May 1, 2012 at Delta High School. The proceeds will be used for French Club activities.

g. Lauren Griffis and Nancy Kunk, Delta High School Student Council, request permission to have a hat day at Delta High School on December 16, 2011 during the school day. The proceeds will be used to donate to the Kirby family.

h. Beth Nichols, Albany Elementary School PTO, requests permission to have a “31 bag” sale from January 3, 2012 through January 9, 2012. The proceeds will be used to donate to the Kirby family.

i. Jennifer McNely, French Club, requests permission to sell Fleur-O-Grams at Delta High School from January 10, 2012 through February 14, 2012. The proceeds will be used for French Club activities.

The motion was approved unanimously.

IX. LETTERS/NOTES

A. None.

X. BOARD MEMBER COMMENTS

Lorraine Tomlin – Mrs. Tomlin thanked everyone for attending the meeting. She congratulated Mr. Cleland and Mrs. Dorton on their grants. She congratulated Andrea Snyder. She thanked Mrs. McNely for the planning and hard work done for the trip. She stated several activities had been approved by the Board to benefit the Kirby family. She commended Delaware Community Schools and its community for reaching out and helping.

John Adams – Mr. Adams concurred with Mrs. Tomlin. He wanted special note made to last week’s performance at Emens by the band and choir. He feels this performance was one of the best. He congratulated Mrs. Dorton and Mr. Cleland on helping to continue to make great things happen. He thanked Mrs. McNely for her information and explained the questions and information requested from the Board is for everyone’s protection. He then thanked Mr. Stebbins for stepping up and adding the last 6 months to his stint as President of the School Board. He understands the time involved.

Trent Fox – Mr. Fox thanked everyone for coming to the meeting. He expressed his hopefulness that Mr. Koger and the high school had a great day and that the elementary schools would have a great last day tomorrow. He wished everyone a joyous holiday season.

Norb Heban – Mr. Heban thanked Mrs. McNely for her proposal. He congratulated Mrs. Snyder. He also thanked Mr. Prince for his attendance to the Board meetings. He thanked Mr. Stebbins for his time and commitment during his term as president.

Tyce Stebbins – Mr. Stebbins concurred with the other members. He thanked Mrs. Dorton and Mr. Cleland for receiving grants. He also thanked Mrs. Watters for stepping up when she saw a need. He expressed this is a valuable trait. Mr. Stebbins said he hopes the math matter works out. He is hopeful the students will take advantage of this opportunity. He also told of the great school functions that have been happening at Del-Com. He ended by thanking all the schools for the good end of semester because he knows it can be tough. He wished everyone a happy holiday season.

Superintendent Hall explained all the Christmas programs have been a real success this year. Between Al Holdren’s program, Del-Com building food drives, the Board donating to a local food bank, and Albany Christmas, a lot has been going on to benefit kids. He thanked the entire staff, from the Board down, for their hard work.

XI. FUTURE MEETINGS

A. A regular meeting of the Board of School Trustees is scheduled for Tuesday, January 3, 2012 at 6:30 p.m. at the Administration Building.

XII. ADJOURNMENT

A motion was made by John Adams and seconded by Trent Fox to adjourn the meeting. The motion was approved unanimously. Board President, Tyce Stebbins, adjourned the meeting at 7:55 p.m.

An executive session was held immediately following the business meeting on personnel matters.

12/20/2011 Board Meeting

TYCE STEBBINS

NORB HEBAN

TRENT FOX

JOHN ADAMS

LORRAINE TOMLIN