DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, DECEMBER 21, 2010

6:30 P.M.

ADMINISTRATION BUILDING

 

 

MINUTES

 

Present:  Tyce Stebbins, President; Norb Heban, Vice-President; Trent Fox, Secretary; John Adams, Member; Lorraine Tomlin, Member; Darin Gullion, Assistant Superintendent; and Steven R. Hall, Superintendent

 

I.                   CALL TO ORDER

 

At 6:30 p.m. Board President, Tyce Stebbins, called the meeting to order.

 

II.                PLEDGE OF ALLEGIANCE

 

III.             MINUTES

 

A.     A motion was made by Norb Heban and seconded by Trent Fox to accept the minutes of the business meeting and executive sessions of the Board held on December 7, 2010.  The motion was approved unanimously.

 

At this time we had an update on the construction projects from Mr. Kurt Schneider.  (See communication from the floor for details)

 

IV.              FINANCE

 

A.     A motion was made by Norb Heban and seconded by John Adams to approve the list of vouchers as presented.  The motion was approved unanimously.

 

A.     Purchase over $7,500

 

                  Preferred IT Group                   Corp.                        CP                   $23,975.00

 

Mr. Josh Landis, Director of Technology, explained to the Board Preferred IT Group is offering a backup solution for Delaware Community Schools at a reduced cost to what we’ve been paying for backup solutions.  The Board discussed various aspects of the plan with Mr. Landis and Assistant Superintendent Gullion.

 

A motion was made by Trent Fox and seconded by Lorraine Tomlin to approve the purchase of a backup solution for the Corporation from Preferred IT Group at a cost of $23,975.00 as presented by Assistant Superintendent Gullion.  The motion was approved unanimously.

 

V.                 OLD BUSINESS

 

A.     2011-2012 School Year Calendar

 

A motion was made by Norb Heban and seconded by Lorraine Tomlin to approve the 2011-2012 school year calendar as presented by Superintendent Hall.  The motion was approved unanimously.

 

VI.              COMMUNICATIONS FROM THE FLOOR

 

A.     Kurt Schneider – Project Updates

 

Mr. Schneider of Energy Solutions by JMS updated the Board on the construction projects at the high school and two of the elementary buildings.  Mr. Schneider spoke to the Board regarding the solar lights at Delta High School, the elementary school projects, other high school projects, the schedule and the overall budget of the projects.  He informed the Board the projects are on schedule and even ahead of schedule and we are already seeing some savings with the finances for the project.  The Board discussed with Mr. Schneider some of the details of the scheduling and the projects.

 

Superintendent Hall thanked Mr. Schneider for coming and for updating the Board.  Mr. Schneider complimented those who are working on the project as they are way ahead of schedule and doing a good job.  He hopes to be at a Board meeting in February to update the Board at that time.

 

VII.           NEW BUSINESS

 

A.     Certified Staff

 

1.       None

 

B.     Classified Staff

 

A motion was made by Lorraine Tomlin and seconded by John Adams to approve the following classified positions (items 1-3) as presented by Superintendent Hall:

 

1.       Transfer Lisa Huddleston as a food service employee from a 2.0 hour position to a 2.5 hour position at Eaton Elementary School effective January 3, 2011.

 

2.      Employ Feather Brosio as a food service employee assigned to the open 3.5 hour position at Royerton Elementary School effective January 3, 2011 pending successful completion of pre-employment testing.

 

3.      Employ Amanda Thorrington as a secretary assigned to the student services office effective January 3, 2011 pending successful completion of all pre-employment testing.

 

The motion was approved unanimously.

 

C.     Extra Curricular

 

1.       A motion was made by John Adams and seconded by Trent Fox to appoint Scott Oetting as a freshmen basketball coach at Delta High School for a ½ position effective for the 2010-2011 season pending successful completion of all pre-employment testing.  The motion was approved unanimously.

 

D.    Conference Requests/Field Trips

 

A motion was made by Norb Heban and seconded by Trent Fox to approve the following conference requests and field trips (items 1-5) as presented by Superintendent Hall:

 

1.       Debbie Eichhorn requests permission to attend the IMEA Convention on Friday and Saturday, January 21-22, 2010 in Fort Wayne, IN.

 

2.      Kris Carpenter, Brian Brewer, Joe Scott, Beth Gonser, Nanette Triplett, Byron Banta, Tom Johns, Joel VanPelt, and Joey Gossett request permission to attend the East Central Education Service Center Textbook Fair for 2010 Science and Health adoption on Thursday, January 27, 2011 at the Horizon Convention Center in Muncie, IN.

 

3.      Brian Brewer requests permission to attend the Hoosier Association of Science Teachers, Inc. (HASTI) Annual Conference on Friday, February 11, 2011 at the Indiana Convention Center in Indianapolis, IN.

 

4.      Kristina Carpenter and Lance Brand request permission to attend the Hoosier Association of Science Teachers, Inc. (HASTI) Annual Conference (professional development for science teachers) on Thursday and Friday, February 10-11, 2011 at the Indiana Convention Center in Indianapolis, IN.

 

5.      Chris Schwer requests permission to take the 3rd grade classes from Royerton Elementary School to Ohio Caverns and the Neil Armstrong Museum in West Liberty/Wapakoneta Ohio on Friday, April 29, 2011 from 8:15 a.m. to 7:30 p.m.

 

The motion was approved unanimously.

 

E.     Information and Proposals

 

1.             Superintendent

 

a.      Consortium Contract

 

A motion was made by John Adams and seconded by Norb Heban to approve the consortium contract as presented by Superintendent Hall.  The motion was approved unanimously.

 

2.            Assistant Superintendent

 

a.      HPS Bids

1.       Bread and Bakery Products

2.      Milk & Dairy Products

 

A motion was made by Trent Fox and seconded by Lorraine Tomlin to retroactively approve items 1 and 2 under the HPS bids as presented by Assistant Superintendent Gullion.  The motion was approved unanimously

 

b.      A motion was made by Norb Heban and seconded by Lorraine Tomlin to surplus to trash a fax machine, dryer, and wooden risers as listed from Delta Middle School.  The motion was approved unanimously.

 

A motion was made by Lorraine Tomlin and seconded by Trent Fox to approve the following building usage requests (items c – d) as presented by Assistant Superintendent Gullion:

 

c.       Melia Clawson requests permission to use the small gym at Delta High School for Delta High School Cheerleading to hold a cheer clinic on Friday, January 21, 2011 from 3:30 p.m. to 7:00 p.m.

 

d.      Terry Summers requests permission to use Delta High School for a baseball camp/clinic for students in grades 3-8 on February 5, 2011 and February 12, 2011.

 

The motion was approved unanimously.

 

VIII.        LETTERS/NOTES

 

A.     Superintendent Hall announced at this time that Nicole VanDervort’s (Delaware Community School’s staff member) sister was killed in a car accident that morning.  He asked that everyone keep her in their thoughts over the holidays.

 

IX.              BOARD MEMBER COMMENTS

 

Lorraine Tomlin congratulated Amanda Thorrington on her new position with the Corporation.  Ms. Tomlin also commented on the construction project saying it sounds like it is going well and saving money for the schools.

 

Norb Heban congratulated Amanda as well and agreed with Lorraine’s comments.  He also wished a Merry Christmas to everyone.

 

Trent Fox thanked Josh Landis for his work on the new backup system.  Mr. Fox also thanked Barry Harris for all his time on the construction sites and congratulated Amanda Thorrington on her new position.  He wished everyone Happy Holidays.

 

John Adams thanked Mr. Snyder for the update on the construction projects going on in the Corporation.  He thanked Barry Harris for staying on top of things with all the projects going on.  Mr. Adams also wished everyone a Merry Christmas and a Happy New Year.  He welcomed Amanda Thorrington to the Corporation.  A little later in the meeting, Mr. Adams added that he was very pleased to attend the High School/Middle School Christmas program this year and they did a very good job with it.

 

Steve Hall took a moment to thank the Board for their Christmas donation to the Eaton Food Pantry.  The Board chose to make donations rather than exchange Christmas gifts this year.  Mr. Hall was appreciative of the Board giving back to the community.

 

Tyce Stebbins thanked the Wellness Program for the gift packs the Board received from them.  Mr. Stebbins also thank Ms. Mays for coming this evening and was appreciative of the school Christmas programs.  He was able to attend Royerton Elementary School’s program and stated what a great job everyone had done.

 

X.                 FUTURE MEETINGS

 

A.     A regular meeting of the Board of School Trustees is scheduled for Tuesday, January 4, 2011 at 6:30 p.m. at the Administration Building.

 

B.     The ISBA Winter Board Member Academy will be held on Friday, January 21, 2011 at the Wyndham West Hotel in Indianapolis, IN.

 

C.     A work session of the Board of School Trustees is scheduled for Wednesday, February 23, 2011 from 5:30 p.m. to 9:00 p.m. at the Administration Building.

 

XI.              ADJOURNMENT

 

A motion was made by John Adams and seconded by Lorraine Tomlin to adjourn the meeting.  The motion was approved unanimously and Board President, Tyce Stebbins, adjourned the meeting at 7:20 p.m.

 

An executive session was held immediately following the business meeting to discuss the job performance evaluation of individual employees.

 

 

 

TYCE STEBBINS                                                                                                                             

 

NORB HEBAN                                                                                                                                

 

TRENT FOX                                                                                                                                     

 

JOHN ADAMS                                                                                                                                

 

LORRAINE TOMLIN