DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, FEBRUARY 19, 2008

6:30 P.M.

ADMINISTRATION BUILDING

MINUTES

Present: Harry Fowler, President; Norb Heban, Vice-President; John Adams, Secretary; Lisa Clawson, Member; Sean Burcham, Member; Steve Hall, Assistant Superintendent; Pat Mapes, Superintendent

I. CALL TO ORDER

At 6:30 p.m. Board President Harry Fowler called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. AMEND AGENDA

A. A motion was made by Sean Burcham and seconded by John Adams to amend the agenda. The motion was approved unanimously.

IV. MINUTES

A. A motion was made by Norb Heban and seconded by Sean Burcham to approve the minutes of the business meeting and executive session held on Monday, February 4, 2008. The motion was approved unanimously.

V. FINANCE

A. A motion was made by John Adams and seconded by Sean Burcham to approve the list of vouchers as presented. The motion was approved unanimously.

B. Purchase over $7,500

Reynolds Farm Equipment Corporation CP $12,382.98

A motion was made by Norb Heban and seconded by Lisa Clawson to approve the purchase of a John Deere Side Discharge Mower at a cost of $12,382.98 as presented by Superintendent Mapes. The motion was approved unanimously.

C. AMCO Elevators Inc. Maintenance Agreement

A motion was made by Sean Burcham and seconded by Lisa Clawson to allow the school corporation to enter into an agreement with AMCO Elevators Inc. to complete quarterly maintenance and inspections on the wheelchair lifts and elevators in the school district at a cost of $1,760.00 per year or $440.00 per quarterly inspection as presented by Superintendent Mapes. The motion was approved unanimously.

VI. OLD BUSINESS

A. None

VII. COMMUNICATIONS FROM THE FLOOR

A. Energy Education Presentation

Superintendent Mapes introduced Mr. Glen Gaines of Energy Education Incorporated along with Mr. Bill Yates, Delaware Community Schools Energy Educator. Mr. Gaines congratulated the corporation for doing a great job of saving energy dollars for use in areas of greater need. Mr. Gains added that Delaware Community School Corporation is meeting or exceeding all expectations of the Energy Education Program. Mr. Gains presented Board President, Harry Fowler, with a plaque in appreciation of the excellent stewardship of our resources and for our example to other school corporations.

Mr. Bill Yates added his appreciation for the support of the School Board as well as the support of Superintendent Mapes, Assistant Superintendent Hall, and the entire Corporation. Mr. Yates expressed that he is pleased with the savings we have incurred so far and hopes we will do even better in the future.

VIII. NEW BUSINESS

A. Certified Staff

1. A motion was made by Sean Burcham and seconded by Lisa Clawson to employ the following ISTEP+ GQE Remediation Instructors for Delta High School as presented by Superintendent Mapes:

Mathematics:

Scott Herring (10 hours)

Stephen Scroggins (10 hours)

Language Arts:

Joey Gossett (10 hours)

Cheri Ridley/Julie Blakely (5 hours each)

The motion was approved unanimously.

B. Classified Staff

1. The Board was informed of the resignation of Denise Bland as a bus driver from a full time bus route effective February 15, 2008. She will remain as a substitute bus driver.

2. The Board was informed of the retirement of Ted Smith as a Custodian at Delta High School effective at the end of the day on April 4, 2008.

A motion was made by Norb Heban and seconded by John Adams to approve the following people as classified employees for the corporation as presented by Superintendent Mapes:

3. Employ Edward Herniak as a contracted school bus driver for the Delaware Community Schools effective February 25, 2008 pending successful completion of all pre-employment testing.

4. Employ Penny Webster as a contracted school bus driver for the Delaware Community Schools effective February 25, 2008 pending successful completion of all pre-employment testing.

5. Employ Beth Davis as a food service employee for a three hour position at Albany Elementary School pending successful completion of all pre-employment testing.

The motion was approved unanimously.

C. Extra Curricular

1. A motion was made by Sean Burcham and seconded by Norb Heban to appoint Kelsey Atkins as a volunteer assistant girl’s tennis coach for Delta High School effective for the 2008 season pending successful completion of all pre-employment testing as presented by Superintendent Mapes. The motion was approved unanimously.

D. Conference Requests/Field Trips

A motion was made by Norb Heban and seconded by Sean Burcham to approve the following meeting requests and field trips as presented by Superintendent Mapes:

1. Cathy Giammichele requests permission to attend the Diabetes Management Seminar for Registered Nurses in Schools on Wednesday, February 20, 2008 at the Indiana School for the Deaf in Indianapolis, IN.

2. Pam Brelage requests permission to attend the Diabetes Management Seminar for Registered Nurses in Schools on Wednesday, February 20, 2008 at the Indiana School for the Deaf in Indianapolis, IN.

3. Linda Razmic, Carol Arms, Jennifer Olfier, and Don Harman request permission to attend the Indiana School Achievement Institute (InSAI) School Improvement Meeting on Thursday, February 21, 2008 at the Airport Holiday Inn in Indianapolis, IN.

4. Kathy Hottinger and Steve Hall requests permission to attend the Dynamic Indicators of Basic Early Literacy Skills Workshop on Thursday, February 28, 2008 at the East Central Service Center in Connersville, IN.

5. Amy Larrabee requests permission to attend the IASP Spring Conference on Friday, February 29, 2008 at the Wayne Township Emergency Service Education Center in Indianapolis, IN.

6. Jennifer Winkhart requests permission to attend the Guided Reading with Heidi Shaver Workshop on Thursday, March 6, 2008 at the Holiday Inn East in Indianapolis, IN.

7. Julia Shaw and LuAnn Smoot request permission to attend the Conference for Ohio Third Grade Teachers on Tuesday, March 11, 2008 at the Columbus Hilton in Columbus, OH.

8. Chrys Phillips and Dee Orick request permission to attend the Meals Plus Training on Tuesday, March 18, 2008 at the Hampton Inn in Dayton, OH.

9. Chrysta Phillips requests permission to attend the Dietary Manager’s Spring Meeting on Thursday, March 20, 2008 at the Huntington Conference Room in Huntington, IN.

10. Chrys Phillips, Dee Orick, Cara Dennis, Denise Dakins, and Sally Thresher request permission to attend the GFS Food Show on Wednesday, March 26, 2008 at the Allen County Coliseum in Fort Wayne, IN.

11. Susan Speicher requests permission to attend the Digitalis StarLab Training on Tuesday, April 8, 2008 at the East Central Indiana Service Center in Connersville, IN.

12. Jan Morris requests permission to attend the MENC National Music Education Convention on Tuesday through Friday, April 8-11, 2008 at the Milwaukee Convention Center in Milwaukee, WI.

13. Chrysta Phillips and Dee Orick request permission to attend the ISNA Annual State Conference on Thursday through Saturday, April 10-12, 2008 at the Grand Wayne Center in Fort Wayne, IN.

14. Lauren Griffis requests permission to attend the Autism Spectrum Disorders and Visual Impairment Workshop on Tuesday through Wednesday, April 15-16, 2008 at the Holiday Inn Select Airport in Indianapolis, IN.

15. Kate Nunley requests permission to attend the Autism Spectrum Disorders and Visual Impairment Workshop on Tuesday through Wednesday, April 15-16, 2008 at the Holiday Inn Select Airport in Indianapolis, IN.

16. Barry Harris requests permission to attend the Facility Management Show/Conference on Tuesday through Thursday, April 22-24, 2008 at the Navy Pier in Chicago, IL.

17. Christopher Conley requests permission to attend the School Safety Specialist Advanced Training on Wednesday through Thursday, April 23-24, 2008 at the Sheraton (Keystone) in Indianapolis, IN.

18. Juli Dorton and Sheila Piazza request permission to take the seventh and eighth grade challenge art classes from Delta Middle School to the IUPUI Herron School of Art on Tuesday, February 26, 2008 from 10:00 a.m. to 1:45 p.m.

19. Lauren Griffis requests permission to take the Student Council from Delta High School to the Horizon Convention Center on Tuesday, February 26, 2008 from 8:15 a.m. to 3:00 p.m.

20. Joy Bellinski requests permission to take the fourth grade class from Eaton Elementary School to the Eiteljorg Museum in Indianapolis, IN on Wednesday, April 9, 2008 from 10:00 a.m. to 1:45 p.m.

The motion was approved unanimously.

E. Information and Proposals

1. Superintendent

a. 2008 ISBA Spring Region Meetings

Superintendent Mapes informed the Board the Indiana School Board Association Spring Regional Meeting will be held on Thursday, March 20, 2008 beginning with registration at 6:00 p.m. at Welliver’s Smorgasbord in Hagerstown, IN.

b. Indiana High School Tennis Coaches Association Hall of Fame induction (Tim Cleland)

Superintendent Mapes congratulated Mr. Tim Cleland, Delaware Community School Corporation employee, on his induction into the Indiana High School Tennis Coaches Association Hall of Fame. Superintendent Mapes said it was a privilege to attend the event and see Mr. Cleland’s induction into the Hall of Fame. Mr. Cleland is an outstanding example of leadership for students throughout the State of Indiana and this was a great evening for him.

c. Conflict of Interest Statement

A motion was made by John Adams and seconded by Lisa Clawson to approve the conflict of interest statement entered by Ms. Amy Lewman. The motion was approved unanimously.

d. Substance Abuse Policy – First Reading

Superintendent Mapes advised the Board our Transportation Director, Bruce Wiemer, was informed by the State Police we need to have a transportation specific substance abuse policy on file in addition to our corporation policy. This policy is more stringent than our current corporation policy. A copy has been forwarded to the school attorney for review.

e. Appoint Board Members to the Common Wage Committee

Superintendent Mapes informed the Board the Common Wage Hearing for the Delta Middle School HVAC Project will be scheduled for February 28, 2008 at 3:00 p.m. Two members are needed to serve on a Common Wage Committee.

By consensus the Board appointed John Adams and Lisa Clawson to serve as Board representatives on the Common Wage Committee as presented by Superintendent Mapes. The motion was approved unanimously.

2. Assistant Superintendent

a. A motion was made by John Adams and seconded by Sean Burcham to accept the donation of an updated sound system for Albany Elementary School from the PTO as presented by Assistant Superintendent Hall. The motion was approved unanimously.

b. A motion was made by Norb Heban and seconded by Lisa Clawson to accept the donation of a 1997 Yale Forklift from ROCK-TENN. as presented by Assistant Superintendent Hall. The motion was approved unanimously.

Assistant Superintendent Hall took a moment to point out the wellness items given to the Board this evening. Apples were donated by Marsh Supermarkets and Prevention Magazine donated one of its magazines for all participating employees. Jump ropes and t-shirts were donated by the Board for this wellness initiative.

c. A motion was made by John Adams and seconded by Sean Burcham to approve Tom Devine’s request to use the Swimming Pool at Delta High School for the Spring Learn to Swim program from 9:00 a.m. to 12:00 p.m. on the following Saturdays: April 12, 19, and 26 and May 3, 10 and 17, 2008 as presented by Assistant Superintendent Hall. The motion was approved unanimously.

3. Director of Maintenance

a. Delta Middle School HVAC Specifications

Superintendent Mapes informed the Board our Director of Maintenance, Barry Harris, is looking at the possibility of implementing a Performance Contract for the Delta Middle School HVAC Project. An energy savings Performance Contract will allow us to get everything up and running correctly with the middle school project while paying over time with the savings generated.

Director of Maintenance, Barry Harris, informed the Board he would recommend we go out for Request for Proposals (RFP’s), which, unlike bids, would allow us to use our specifications for the overall scope of the project while allowing for additional recommendations or better long-term solutions to be recommended as well.

A motion was made by John Adams and seconded by Sean Burcham to approve advertising for Request for Proposals for the Delta Middle School HVAC Project and other related projects. The motion was approved unanimously.

IX. LETTERS/NOTES

A. None

X. BOARD MEMBER COMMENTS

Lisa Clawson – I’d like to thank everyone for coming. Congratulations to Mr. Yates for the hard work on the energy savings program. Congratulations also to Mr. Cleland on being inducted into the Hall of Fame.

John Adams – I would concur with my fellow Board member. Thank you to Eaton Elementary School for the bulletin board. It’s very nice and we appreciate the work. Thank you Bill Yates for all the work you are doing with the energy education program. Congratulations to Tim Cleland. Thank you Barry Harris for the hard work.

Norb Heban – I would concur with my fellow Board members. It’s great to see our administrators here. Congratulations to Tim Cleland on his induction into the Hall of Fame.

Sean Burcham – I would concur with my fellow Board members. Congratulations to Tim Cleland and also to Ted Smith on his retirement. Thank you to Bill Yates and to all who are working hard to save energy.

Harry Fowler – I concur with my fellow Board members. Barry Harris, great job on the Delta Middle School project. This is no small task to work on. Bill Yates, thank you as well. Thank you as well to all our administrators for all you do.

XI. FUTURE MEETINGS

A. The next meeting of the Board of School Trustees is scheduled for Tuesday, March 4, 2008 at 6:30 p.m. at the Administration Building.

B. The 2008 ISBA Spring Regional Meeting will take place on Thursday, March 20, 2008 at Welliver’s Smorgasbord in Hagerstown, IN with registration beginning at 6:00 p.m.

XII. ADJOURNMENT

A motion was made by John Adams and seconded by Sean Burcham and Board President, Harry Fowler adjourned the meeting at 7:18 p.m.

XIII. An executive session was held following the business meeting on personnel matters and litigation.

HARRY FOWLER

NORB HEBAN

JOHN ADAMS

LISA CLAWSON

SEAN BURCHAM