DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, FEBRUARY 2, 2010

6:30 P.M.

ADMINISTRATION BUILDING

An executive session was held at 6:00 p.m. to discuss the job performance evaluation of individual employees.

MINUTES

Present: John Adams, President; Sean Burcham, Vice-President; Tyce Stebbins, Secretary; Norb Heban, Member; Trent Fox, Member; Darin Gullion, Assistant Superintendent; and Steven R. Hall, Superintendent

I. CALL TO ORDER

At 6:30 p.m. Board President, John Adams, called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. MINUTES

A. A motion was made by Sean Burcham and seconded by Trent Fox to accept the minutes of the business meeting, and executive session held on Tuesday, January 19, 2010. The motion was approved unanimously.

IV. FINANCE

A. A motion was made by Norb Heban and seconded by Trent Fox to accept the list of vouchers as presented. The motion was approved unanimously.

B. Purchase over $7,500

None

C. Resolution to Transfer Appropriations

A motion was made by Norb Heban and seconded by Sean Burcham approve the resolution to transfer capital project appropriations within their locations as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

V. OLD BUSINESS

A. None

VI. COMMUNICATIONS FROM THE FLOOR

A. Nine parents spoke to the Board regarding questions surrounding the recent Board decision to close DeSoto Elementary School and redistrict students to accommodate K-5 students in Albany, Eaton, and Royerton Elementary Schools. Those speaking included: Michelle Lane, Denise Thornburg, Josh Coleman, Deanna Case, Janet Grove, Don Case, Tammy Hunt, Dr. Lykins, and Debbie Huston. Discussion took place regarding a variety of questions including, class size, boundary lines, and the possibility of additional construction at Royerton and Albany Elementary. Discussion also took place regarding a letter sent home with DeSoto Elementary students.

B. Steve Farmer spoke to the Board regarding the handling of the recent resignation of the varsity girls’ basketball coach of Delta High School.

VII. NEW BUSINESS

A. Certified Staff

1. None

B. Classified Staff

1. The Board was informed of the retirement of Donnie Williams as a controller with the transportation department effective at the end of the day on July 9, 2010. Superintendent Hall added that we appreciate Donnie’s years of service to the corporation.

2. A motion was made by Sean Burcham and seconded by Trent Fox to employ Lisa Bilby as an instructional aide for the special needs classroom at Albany Elementary School effective February 3, 2010 pending successful completion of all pre-employment testing. The motion was approved unanimously.

C. Extra Curricular

1. The Board was informed of the resignation of Travis Richey as a math bowl coach for Albany Elementary School effective at the end of the 2009-2010 season.

2. The Board was informed of the resignation of Elizabeth Honegger as a varsity girls’ basketball coach at Delta High School effective January 28, 2010.

A motion was made by Trent Fox and seconded by Norb Heban to approve the following extra curricular appointments (items 3-7) as presented by Superintendent Hall:

3. Appoint John Brown as a freshmen baseball coach for Delta High School effective for the 2009-2010 season pending successful completion of all pre-employment testing.

4. Appoint Josh Zilafro as an assistant baseball coach for Delta High School effective for the 2009-2010 season pending successful completion of all pre-employment testing.

5. Appoint Adam Truman as a volunteer assistant baseball coach for Delta High School effective for the 2009-2010 season pending successful completion of all pre-employment testing.

6. Appoint Loren Temple as a volunteer assistant baseball coach for Delta High School effective for the 2009-2010 season pending successful completion of all pre-employment testing.

7. Appoint Melissa Shaffer as a volunteer assistant girls’ tennis coach for Delta High School effective for the 2009-2010 season.

The motion was approved unanimously.

D. Conference Requests/Field Trips

A motion was made by Sean Burcham and seconded by Trent Fox to approve the following conference requests and field trips (items 1-24) as presented by Superintendent Hall:

1. Dee Orick Requests permission to attend the Food Service Food Show on Wednesday, January 13, 2010 at the Primo Banquet/Conference Center in Plainfield, IN.

2. Jennifer Olfier, Alexis Cramer, and Rebekah Weaver request permission to attend the Indiana Music Educators Association Convention on Thursday and Friday, January 21-22, 2010 at the Convention Center in Indianapolis, IN.

3. Byron Banta and Susan DeNeal request permission to attend the Host Site Coordinator Meeting for Junior Super Bowl on Wednesday, February 24, 2010 at the IASP Office in Indianapolis, IN.

4. Lisa Cook requests permission to attend the Waterford Training on Monday, January 25, 2010 at Albany Elementary School in Albany, IN.

5. Susie DeNeal, Linda Razmic, and Don Harman request permission to attend the InSAI’s Indiana Conference on Learning on Thursday, January 28, 2010 at the Airport Marriott in Indianapolis, IN.

6. Josiah Parker, Steve Wray, Brittany Eckhardt and Julie Whittington request permission to attend the 2010 IATCCC Coaches Clinic on Friday, January 29, 2010 at the Keystone Sheraton Hotel in Indianapolis, IN.

7. Brian Brewer requests permission to attend the Hoosier Association of Science Teachers, Inc Convention on Friday, February 5, 2010 at the Convention Center in Indianapolis, IN.

8. Kim Clanin, Kim DeVoss, Morgan Jones, Becky Watters, Kristin Kalk, Wendy Brown, Pam Addison and Lisa McKee request permission to attend the Data Day on Friday, February 5, 2010 at Eaton Elementary School in Eaton, IN.

9. Tim Cleland requests permission to attend the Indiana Tennis Coach’s Convention on Friday, February 5, 2010 at the Racquet Club in Indianapolis, IN.

10. Joey Gossett requests permission to attend the HHC Department Chair Meeting on Tuesday, February 9, 2010 at the Pendleton Heights High School in Pendleton, IN.

11. Lauren Griffis requests permission to attend the HHC Department Chair Collaboration on Tuesday, February 9, 2010 at the Pendleton Heights High School in Pendleton, IN.

12. Robin Royal requests permission to attend the Dr. Jeans Tips, Tricks and Terrific Ideas: Reading, Math and Classroom Management Workshop on Tuesday, February 9, 2010 at the Marriott East in Indianapolis, IN.

13. Dan Ashby requests permission to attend the Electrical Troubleshooting for HVAC workshop on Monday, February 22, 2010 at the Trane Education Center in Indianapolis, IN.

14. Dan Ashby requests permission to attend the Electrical Schematic Reading workshop on Tuesday, February 23, 2010 at the Trane Education Center in Indianapolis, IN.

15. Wendy Brown and Kathy Hottinger request permission to attend the Singapore Math: Strategies that Work in Every Classroom Workshop on Wednesday and Thursday, February 24-25, 2010 at the Airport Radisson in Indianapolis, IN.

16. Lou Davis requests permission to attend the HHC Department Chair Collaboration Meeting on Tuesday, March 9. 2010 at the Rushville High School, in Rushville, IN.

17. Biff Wilson and student teacher, Megan Johnson, request permission to attend the Indiana High School Psychology Teacher’s Association Conference on Friday, March 12, 2010 at the IUPUI Campus in Indianapolis, IN.

18. Alexis Cramer requests permission to take three choir students from Delta Middle School to the Convention Center in Indianapolis, IN. on Thursday and Friday, January 21-22, 2010.

19. Dawn Raleigh requests permission to take the academic team from Delta High School to the WTHR Channel 13 studios to compete in the Brain Game 2 on Wednesday, February 10, 2010 from 7:30 a.m. to 3:00 p.m.

20. Mr. Josiah Parker requests permission to take the Tech Ed and Engineering students from Delta High School to Cowan High School, Yorktown YMCA, and Ball State University to learn about architecture on Thursday, February 11, 2010 from 8:30 a.m. to 3:00 p.m.

21. Juli Dorton and Shelia Piazza request permission to take the Art students from Delta Middle School to Clowes Memorial Hall in Indianapolis, IN. on Friday, February 19, 2010 from 8:15 a.m. to 1:45 p.m.

22. Mr. Lance Brand requests permission to take the Anatomy students from Delta High School to the Clarion North Medical Center on Friday, February 26, 2010 from 8:00 a.m. to 5:00 p.m.

23. Nancy Kunk and Joe Scott request permission to take the Practical Arts class from Delta High School to the Delaware County Fairgrounds on Tuesday and Wednesday, April 6-7, 2010 from 7:30 a.m. to 9:00 p.m.

24. Pam Addison requests permission to take the fifth grade students from Eaton Elementary School to Camp Tecumseh on Monday through Wednesday, April 19-21, 2010.

The motion was approved unanimously.

E. Information and Proposals

1. Superintendent

a. Kindergarten Registration Dates

Superintendent Hall informed the Board the kindergarten roundup dates are as follows:

Eaton Elementary School April 6, 2010

Albany Elementary School April 7, 2010

Royerton Elementary School April 8 and 9, 2010

b. Afternoons ROCK Program

A motion was made by Norb Heban and seconded by Tyce Stebbins to approve the Afternoons ROCK Program for Albany Elementary School as presented by Superintendent Hall. The motion was approved unanimously.

c. Spring ISTEP+ Remediation

AES – 2 Teachers

DES – 2 Teachers

EES – 2 Teachers

RES – 4 Teachers

DHS – 2 Language Arts Teachers/2 Math Teachers

A motion was made by Trent Fox and seconded by Sean Burcham to approve posting for Spring ISTEP+ Remediation as presented by Superintendent Hall. The motion was approved unanimously.

2. Assistant Superintendent

a. SA5 Reports

A motion was made by Norb Heban and seconded by Sean Burcham to approve the SA5 Reports as presented. The motion was approved unanimously.

b. The Back Pack Program

Assistant Superintendent Gullion introduced Ms. Erin Rockhill of Second Harvest Food Bank to present a program called the Backpack Program. Ms. Rockhill informed the Board the Backpack Program provides a bag of food for students in need for one weekend per month. The program provides kid friendly meals that can be put in the microwave with enough food for the weekend. The packs are delivered as discreetly as possible with parent’s permission and knowledge prior to implementation of the program. The program would be offered at Eaton and Albany Elementary Schools.

c. Komputrol Annual Maintenance Agreement

A motion was made by Norb Heban and seconded by Trent Fox to approve the two Komputrol Contracts as presented by Assistant Superintendent. The motion was approved unanimously.

d. American Fidelity Revisions

Assistant Superintendent Gullion informed the Board American Fidelity handles our Section 125 Plans. They help keep us up to date and send revisions to our agreements based on changes in law.

A motion was made by Trent Fox and seconded by Tyce Stebbins to accept the American Fidelty Revisions as provided by Assistant Superintendent Gullion. The motion was approved unanimously.

e. Valic Agreements

Assistant Superintendent Gullion informed the Board Valic handles our 401A and 403B retirement agreements. They help keep us up to date and send revisions to our agreements as the laws change.

A motion was made by Norb Heban and seconded by Sean Burcham to accept the Valic agreements as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

f. A motion was made by Sean Burcham and seconded by Tyce Stebbins to accept the donation of four gently used computers for Royerton Elementary School from Ontario Systems. The motion was approved unanimously.

A motion was made by Trent Fox and seconded by Tyce Stebbins to accept the following items (g-h) as surplus and declare worthless as presented by Assistant Superintendent Gullion:

g. Request to surplus and declare worthless a Toshiba copier for Eaton Elementary School as listed.

h. Request to surplus computer equipment as listed for Royerton Elementary School.

The motion was approved unanimously.

A motion was made by Norb Heban and seconded by Tyce Stebbins to approve the following fund raisers (i-s) as presented by Assistant Superintendent Gullion:

i. Alexis Cramer requests permission for the Swinging Sounds Choir of Delta Middle School to hold a fundraiser throughout January and February to aid in the purchase of sets and costumes for the middle school musical.

j. Karen Bogol requests permission for the Royerton Elementary School Student Council to hold a hat day for Haiti on January 22, 2010.

k. Pamela Addison requests permission for the Eaton Elementary School Student Council to hold a Valentine Ads fundraiser to benefit Riley Hospital on January 25, 2010 through February 14, 2010.

l. Nicole VanDervort and Julie Titus request permission for the Delta Middle School Student Council to hold a hat day for the Muncie Mission on January 29, 2010.

m. Julie Titus and Jennifer Jarck request permission for the Peacemakers and Golden Rule Club to hold a school dance as a fundraiser on January 29, 2010 from 5:00 p.m. to 7:00 p.m.

n. Nicole VanDervort and Julie Titus request permission for the Delta Middle School Student Council to hold carnival games on January 29, 2010 from 5:00 p.m. to 7:00 p.m. at the Delta Middle School Dance for the Muncie Mission.

o. Susan Speicher requests permission for the Albany Elementary School Student Council to hold a Pennies for Patients fundraiser from February 1, 2010 through February 21, 2010 for the Leukemia and Lymphoma Society.

p. Angela Decker requests permission for the National Junior Honor Society at Delta Middle School to hold a Penny War Fundraiser from February 8, 2010 through February 12, 2010 for the Leukemia and Lymphoma Society.

q. Angela Decker requests permission for the National Junior Honor Society at Delta Middle School to hold a Candygram Fundraiser from February 8, 2010 through February 12, 2010 for Delta Dollars for Scholars.

r. Kathy Hottinger requests permission for the fifth grade class at Eaton Elementary School to hold a QSP Candy Bar fund raiser after school hours from February 8, 2010 through February 26, 2010 to aide with funding for the Camp Tecumseh Trip.

s. Chris Conley requests permission for the Albany Elementary School Choir to hold a fundraiser to help cover medical and other expenses for the Connor Haughn family on February 19, 2010 from 5:00 p.m. through 9:00 p.m.

The motion was approved unanimously.

VIII. LETTERS/NOTES

A. None

IX. BOARD MEMBER COMMENTS

Trent Fox – I would like to thank everyone for coming. It is great to have people really drawing an interest to the school corporation. It is about our corporation and making it stronger for our kids. Hopefully we can go on and make the right decisions. I would like to thank Donnie Williams for all the work he’s done for our corporation. Thank you Ms. Rockhill for presenting the backpack program to us this evening. I would also like to say it is a privilege to have a corporation that has so many kids interested in raising money for needy causes.

Norb Heban – I would concur with my fellow Board member. Thank you all for coming tonight. Thank you for the comments Debbie Huston. Ms. Rockhill, thank you for the presentation on the backpack program. Thank you to Ontario Systems for donating the computers to Royerton Elementary School. We greatly appreciate that.

Tyce Stebbins – I would concur with my fellow Board members. I strongly believe in teaching our kids to stand up for what’s right and seeing the donations coming to our schools helps that happen. When the kids see the donations coming to our corporation, they then learn to give of themselves and that’s what makes a great community. I do appreciate everyone’s comments. Thank you all for coming and for your passion.

Sean Burcham – I would also like to say congratulations to Donnie Williams on his retirement. To those of you here this evening, we do appreciate your comments. What’s more important than anything to me is that people in the Delcom community will be losing their jobs and that’s very hard.

John Adams – I would concur with my fellow Board members. We appreciate the many hours Donnie Williams has put in for the Corporation. Thank you Ms. Rockhill for presenting the backpack program this evening. There’s definitely a need out there and I appreciate two of our schools being able to benefit from the program. Thank you to Ontario Systems as a corporate partner out there who is helping our schools. Thank you everyone for coming tonight. I hope some of the interaction with the Board is helpful. I hope we can continue to have interaction with our patrons. I hope I never have to make another decision like that. I concur with Mr. Burcham when it comes to someone losing their job. But, we have to be fiscally responsible and live within our means. The cuts from the state are not just tough, but we’re told they’re permanent.

X. FUTURE MEETINGS

A. A regular meeting of the Board of School Trustees is scheduled for Tuesday, February 16, 2010 at 6:30 p.m. at the Administration Building.

B. The ISBA/IAPSS Collective Bargaining Seminar will be held on Thursday, February 18, 2010 from 8:00 a.m. to 3:00 p.m. at the Downtown Marriott Hotel in Indianapolis, IN.

C. The ISBA Legislative Update will be held on Thursday, February 18, 2010 from 3:30 p.m. to 5:30 p.m. at the Downtown Marriott Hotel in Indianapolis, IN.

XI. ADJOURNMENT

A motion was made by Trent Fox and seconded by Sean Burcham and Board President, John Adams, adjourned the meeting at 8:28 p.m.

An executive session to discuss the job performance evaluation of individual employees followed the Business Meeting.

JOHN ADAMS

SEAN BURCHAM

TYCE STEBBINS

NORB HEBAN

TRENT FOX