DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, APRIL 22, 2008

6:30 P.M.

ADMINISTRATION BUILDING

An executive session was held at 6:00 p.m. prior to the business meeting on personnel matters.

MINUTES

Present: Harry Fowler, President; Norb Heban, Vice-President; John Adams, Secretary; Sean Burcham, Member; Steve Hall, Assistant Superintendent; Patrick Mapes, Superintendent

Absent: Lisa Clawson, Member

I. CALL TO ORDER

At 6:30 p.m. Board President Harry Fowler called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. AMEND AGENDA

A motion was made by John Adams and seconded by Sean Burcham to amend the agenda as presented by Superintendent Mapes. The motion was approved unanimously.

IV. MINUTES

A. A motion was made by Sean Burcham and seconded by Norb Heban to approve the minutes of the business meeting and executive sessions held on Tuesday, April 8, 2008. The motion was approved unanimously.

V. PRESENTATIONS

A. At this time Mr. Joe Schmaltz, principal of DeSoto Elementary School, introduced the DeSoto Math Bowl Team and their families and coaches. This year’s team finished as runners-up in the State of Indiana. Tanner Wilburn represented the team and presented a trophy to the Board.

The Board expressed congratulations to the students and their coaches.

DeSoto Elementary Math Bowl Team Members are:

Nick Bantz

Jacob Brewer

Brayton Conley

Kaylin Gibson

Kristina Grove

Matthew Hapner

Emily Kirby

Collin Lane

Logan Melton

Jessica Minch

Vincent Palumbo

Madison Savage

Brandon Smith

Tanner Wilburn

Coaches:

Betty Johnson

Jeri Harman

B. This year’s foreign exchange students introduced themselves and their families to the Board at this time. The students presented Board members with gifts from their various home countries and answered questions. The Board expressed good luck to the students and thanks for the gifts.

This year’s foreign exchange students are:

Lucas Barra from Brazil with Margie & Mark Pyron

Ricardo Henriques from Brazil with Paul & Cynthia Whitehair

Christopher Nordmo from Norway with Margie & Mark Pyron

Panrawee (Nan) Paisarnnan from Thailand with Sandy Sexton

Magnus Petersen from Norway with Doug & Sue Naffziger

Christopher Zerbe from Germany with Bill & Kris Neal

Darya Serbina from Kazakhstan with Dan & Debbie Huston

VI. FINANCE

A. A motion was made by John Adams and seconded by Sean Burcham to approve the list of vouchers as presented. The motion was approved unanimously.

B. Purchase over $7,500

Energy Saving Contract DMS CP $1,828,168.00

Superintendent Mapes informed the Board the Proposal Review Committee recommends entering into an agreement with the Honeywell Corporation to be paid over a ten (10) year period which will replace the HVAC system at Delta Middle School as well as update their lighting.

A motion was made by Norb Heban and seconded by Sean Burcham to approve the Energy Saving Contract awarded to Honeywell and Honeywell Global Financing for the Delta Middle School HVAC Project at a cost of no more than $1,828,168.00 as presented by Superintendent Mapes. The motion was approved 3 in favor with Harry Fowler abstaining.

VII. OLD BUSINESS

A motion was made by Norb Heban and seconded by Sean Burcham to approve the following policies (#3100, #8355, #8530, and #8820) as well as the Delta Middle School Handbook Changes as presented by Superintendent Mapes:

A. Development of Administrative Guidelines Policy #3100 – Second Reading

B. Nondiscrimination and Equal Opportunity Policy #8355 – Second Reading

C. Volunteers Policy #8530 – Second Reading

D. Child Abuse and Neglect Policy #8820 – Second Reading

E. Delta Middle School Proposed Handbook Changes – Second Reading

The motion was approved unanimously.

VIII. COMMUNICATIONS FROM THE FLOOR

A. Scott Alexander, representing the Citizens of Delaware County for Property Tax Repeal, asked to make an announcement regarding their upcoming meetings.

B. Mr. Harry Fowler, Board President, asked all candidates for the upcoming School Board election to stand and introduce themselves. Present were the following: Tyce Stebbins, Devona Coffey, and Jerry Brooks.

C. Mrs. Sheliah Dorton, President of the DCCTA, thanked Mr. Harry Fowler, Board President, on behalf of the teachers for his years of service on the Board.

IX. NEW BUSINESS

A. Certified Staff

1. The Board was informed of the resignation of Anthony Jones as a band director at Delta High School effective at the end of the 2007-2008 school year.

2. The Board was informed of the retirement of Lynn Wright as a third grade teacher at Royerton Elementary School effective at the end of the 2007-2008 school year.

3. A motion was made by John Adams and seconded by Sean Burcham to approve the non-renewal of Virginia Kleeberg’s temporary teaching contract at the end of the 2007-2008 school year. The motion was approved unanimously.

4. A motion was made by Norb Heban and seconded by Sean Burcham to employ Michael Huber as a school counselor for Albany Elementary School and Eaton Elementary School effective for the 2008-2009 school year pending successful completion of all pre-employment testing. The motion was approved unanimously.

B. Classified Staff

1. The Board was informed of the resignation of Lula Smith as a food service worker at Royerton Elementary School effective April 11, 2008.

2. The Board was informed of the resignation of Timothy McLaughlin as a corporation mechanic effective April 18, 2008.

3. The Board was informed of the resignation of Trent Spangler as an instructional assistant at Albany Elementary School effective August 4, 2008.

A motion was made by Sean Burcham and seconded by John Adams to employ the following positions as presented by Superintendent Mapes:

4. Train and employ Michael Hill as a substitute bus driver for the corporation effective April 23, 2008 pending successful completion of all pre-employment testing. The motion was approved unanimously.

5. Employ Nancy Biner as a speech therapist to be paid as a vendor for no more than one hour per week at Albany Elementary School pending successful completion of all pre-employment testing.

The motion was approved unanimously.

C. Extra Curricular

1. The Board was informed of the resignation of Lauren Griffis as a student council sponsor for Delta High School effective at the end of the 2007-2008 school year.

2. The Board was informed of the resignation of Bethany Davis as a spell bowl coach at Eaton Elementary School effective at the end of the 2007-2008 school year.

3. The Board was informed of the resignation of Kim DeVoss as a math bowl coach at Eaton Elementary School effective at the end of the 2007-2008 school year.

4. The Board was informed of the resignation of Josiah Parker as a department head at Delta Middle School effective at the end of the 2007-2008 school year.

5. The Board was informed of the resignation of Joseph R. Lacey as an eighth grade boy’s basketball coach at Delta Middle School effective with the end of the 2007-2008 season.

A motion was made by Norb Heban and seconded by Sean Burcham to appoint the following Extra Curricular positions as presented by Superintendent Mapes:

6. Appoint Julie Whittington as an Athletic Director at Delta Middle School effective for the 2008-2009 school year.

7. Appoint Jan Wray as a volunteer assistant track coach at Delta High School for the 2007-2008 season.

The motion was approved unanimously.

D. Conference Requests/Field Trips

A motion was made by Sean Burcham and seconded by John Adams to approve the following conference requests and field trips as presented by Superintendent Mapes:

1. Paul Orchard requests permission to attend the Ball State History Department on Wednesday, April 16, 2008 at Ball State University in Muncie, IN.

2. Josiah Parker requests permission to attend the Auto Desk Inventor Orientation for Project Lead the Way on Wednesday, April 23, 2008 at the Indiana Department of Education in Indianapolis, IN.

3. Cindy Vaughn requests permission to speak to Elementary Education Health Classes on Thursday, April 24, 2008 at Ball State University in Muncie, IN.

4. Donnie Williams and Bruce Wiemer request permission to attend the 2008 School Transportation Association of Indiana’s 34^th Annual Conference on Thursday, April 24, 2008 at the Indiana Convention Center in Indianapolis, IN.

5. Scott Herring, Erica Pluimer, and Steve Wray request permission to attend the Common Assessment Meeting (Algebra) on Friday, April 25, 2008 at Delta High School in Muncie, IN.

6. Nancy Studebaker, Amy Claghorn, Bev Oliver, and Angela Decker request permission to attend the curriculum revision for Language Arts and Spanish on Friday, April 25, 2008 at Delta Middle School in Muncie, IN.

7. Cindy Vaughn and Jennifer Conti request permission to attend the Welcome Back – Facilitating the School Experience for Childhood Cancer Survivors Program on Thursday, May 1, 2008 at the Lutheran Hospital in Fort Wayne, IN.

8. Debbie Browning requests permission to attend the Annual Case Reviews on Monday through Wednesday, May 5-7, 2008 at Eaton Elementary School in Eaton, IN.

9. Carrie Cooper requests permission to attend the Annual Case Reviews on Tuesday, May 6, 2008 in the p.m. only at Eaton Elementary School in Eaton, IN.

10. Kim Kemper requests permission to attend the Wage and Hour Seminar on Wednesday, May 7, 2008 at the Signature Inn in Muncie, IN.

11. Biff Wilson requests permission to attend the BSU National Volleyball Coaches Clinic on Friday, May 9, 2008 at Ball State University in Muncie, IN.

12. Andrea Quelhorst requests permission to attend the Annual Case Reviews on Monday, May 12, 2008 at Eaton Elementary School in Eaton, IN.

13. Leigh A. Chalfant requests permission to take the Advanced Food Class students from Delta High School to Ghyslain Chocolate on Thursday, April 24, 2008 in Union City, IN from 10:00 a.m. to 12:30 p.m.

14. Randy Glaze requests permission to take the Comp. in Design Class from Delta High School to Purdue School of Technology in Anderson, IN on Friday, April 25, 2008 from 9:00 a.m. to 3:00 p.m. to compete in the Egg Launch Competition.

15. Randy Glaze requests permission to take the Super Mileage Teams from Delta High School to O’Reilly Raceway Park on Sunday through Monday, April 27-28, 2008 beginning at 7:30 a.m. on Sunday to compete in the Super Mileage Challenge.

16. Josiah Parker requests permission to take the Tech. Ed. students from Delta Middle School to the O’Reilly Raceway Park on Monday, April 28, 2008 from 9:30 a.m. to 2:30 p.m. for the Super Mileage Competition.

17. Biff Wilson requests permission to take the Psychology II Class from Delta High School to the State Hospital in Richmond, IN. on Friday, May 2, 2008 from 9:00 a.m. to 2:30 p.m.

18. Kim DeVoss requests permission to take the Meteorology Club students from Eaton Elementary School to the WISH-TV Studios in Indianapolis, IN on Thursday, May 8, 2008 from 10:00 a.m. to 2:00 p.m.

19. Greg Hinshaw requests permission to take the Senior Class from Delta High School to Emens Auditorium on Tuesday, May 20, 2008 from 9:00 a.m. to 11:00 a.m. for graduation practice and a luncheon.

The motion was approved unanimously.

E. Information and Proposals

2. Superintendent

A. Robert P Bell Grant Awards

Superintendent Mapes congratulated two Delaware Community School employees as recipients of Bell Grant awards: Jennifer Conti, Counselor at Desoto and Royerton Elementary Schools and Misty Stewart, Art Teacher at DeSoto and Albany Elementary Schools.

B. Feasibility Study Discussion

Superintendent Mapes informed the Board we are pleased with the work of the Skillman Corporation on the Feasibility Study to bring our buildings up to a level of ideal learning environments. Superintendent Mapes recommended allowing the Skillman Corporation to lead us through the next step in this process with a committee of administrators, teachers, parents and area tax payers. This committee would then make recommendations to the Board based on the original study. A discussion followed on this process.

A motion was made by Norb Heban and seconded by Sean Burcham to authorize Superintendent Mapes to proceed with negotiations for the cost of a contract with the Skillman Corporation to continue with the next step in the Feasibility Study process. The motion was approved unanimously.

3. Assistant Superintendent

A. Jump Start, Fall Test Prep. and Summer School Postings

A motion was made by John Adams and seconded by Sean Burcham to approve posting the Jump Start and Fall Test Prep Positions for the Elementary Schools and Delta Middle School as well as the Summer School postings for Delta High School as presented by Assistant Superintendent Hall. The motion was approved unanimously.

A motion was made by Sean Burcham and seconded by Norb Heban to approve the following requests to use the swimming pool at Delta High School as well as the request to run a baseball camp for students in grades three through six as presented by Assistant Superintendent Hall:

B. Randy Richter requests permission to use the Delta High School swimming pool for the Delta Aquatic Club practices Monday through Friday, April 21-July 31, 2008 from 5:00 p.m. to 7:00 p.m. each day.

C. Tom Devine requests permission to use the Delta High School swimming pool for the Learn to Swim Program Monday through Thursday, June 2-5 and June 9-12, 2008 from 1:00 p.m. to 4:00 p.m. each day.

D. Terry Summers requests permission to run the Delta High School Delta Eagles 2008 Baseball Camp for students in third through sixth grades on June 9-13, 2008 from 8:30 a.m. to 12:00 p.m.

The motion was approved unanimously.

E. AT&T Presentation

Assistant Superintendent Hall introduced Mr. Josh Landis, Director of Technology. Mr. Landis presented the Board with AT&T’s presentation regarding an Optical-Ethernet-Metropolitan Area Network known as OPT-E-MAN proposal. Mr. Landis proposed to the Board we replace our T1 lines with the OPT-E-MAN line proposal as listed by AT&T. This is a long term solution to allow our schools to utilize new technology and to be compliant with new requirements from the Indiana Department of Education.

By consensus of the Board this item was tabled and will be brought back at the May 6, 2008 meeting of the Delaware Community Board of School Trustees.

F. Textbook Adoption

Assistant Superintendent Hall informed the Board the textbook adoption committee has completed their work this year.

A motion was made by John Adams and seconded by Norb Heban to approve the textbook adoption for the Corporation as presented by Assistant Superintendent Hall. The motion was approved unanimously.

G. Accreditation

Assistant Superintendent Hall introduced Mr. Joe Schmaltz, principal of DeSoto Elementary School. Mr. Schmaltz reported to the Board regarding Indiana State Board of Education Accreditation of our schools. Mr. Schmaltz pointed out the standards and indicators for schools which are required by the state. He then pointed out the various types of accreditation given by the State of Indiana and how Delaware Community Schools were accredited by the state.

Assistant Superintendent Hall informed the Board overall we feel very good about our current accreditation status. There is room for improvement, but overall things are pretty good.

X. LETTERS/NOTES

A. None

XI. BOARD MEMBER COMMENTS

John Adams – I’d like to thank everyone for coming this evening. It was good to see the students here. Congratulations to all the math bowl students. Thank you as well to the foreign exchange students for coming and sharing their experiences. It good to see how much they enjoy coming to Delcom Schools. Congratulations to Jennifer Conti and Misty Stewart on their Bell Grant Awards. It is great to see our faculty being recognized.

Norb Heban – I’d like to thank everyone for coming this evening. In driving by the schools this afternoon, I saw Mrs. Clements, Royerton Elementary School teacher outside with her students. The students were cleaning the area and I’d like to congratulate Mrs. Clements for brightening the area as her students learn about earth day. Congratulations to the academic team at the high school as they head to State being first in their class.

Sean Burcham – I would concur with my fellow Board members and thank everyone for coming this evening. Congratulations to the math bowl team. Thank you Debbie Huston for your work with the foreign exchange students.

Harry Fowler – I would concur with everyone else. Thank you all for coming this evening. I would like to thank those candidates in the upcoming Board elections for standing and sharing with us this evening. Congratulations to Jennifer Conti and Misty Stewart for being awarded the Bell Grants and thank you for the hard work. Congratulations to the Academic Team for their accomplishments and thank you to Mrs. Raleigh for her hard work with the team. I understand prom went very well this year. Thank you to the foreign exchange students for coming. That was a wonderful discussion we had with them.

XII. FUTURE MEETINGS

A. The next meeting of the Board of School Trustees is scheduled for Tuesday, May 6, 2008 at 6:30 p.m. at Royerton Elementary School.

B. The ISBA School Law Seminar will be held on Friday, June 13, 2008 at the Indianapolis Marriott North Hotel in Indianapolis, IN.

C. The IAPSS/IASBO/ISBA School Budget/Finance Seminar will be held on Friday, June 20, 2008 at the Indianapolis Marriott East Hotel in Indianapolis, IN.

D. The ISBA Board Member Academy will be held on Thursday and Friday, July 10-11, 2008 at the Indianapolis Marriott East Hotel in Indianapolis, IN.

XIII. ADJOURNMENT

A motion was made by John Adams and seconded by Sean Burcham and Board President Harry Fowler adjourned the meeting at 8:15 p.m.

XIV. An executive session was held following the business meeting on personnel matters and litigation.

HARRY FOWLER

NORB HEBAN

JOHN ADAMS

LISA CLAWSON

SEAN BURCHAM