DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

Tuesday, May 3, 2011

6:30 P.M.

ADMINISTRATION BUILDING

 

 

 

 

MINUTES

 

Present:  Tyce Stebbins, President; Norb Heban, Vice-President; Trent Fox, Secretary; John Adams, member; Lorraine Tomlin, Member; Darin Gullion, Assistant Superintendent; and Steven R. Hall, Superintendent

 

 

I.                   CALL TO ORDER

 

At 6:30 p.m. Board President, Tyce Stebbins, called the meeting to order.

 

 

II.                PLEDGE OF ALLEGIANCE

 

 

III.             MINUTES

 

A.     A motion was made by Trent Fox and seconded by Lorraine Tomlin to approve the minutes of the business meeting and executive sessions held on April 21, 2011.  The motion was approved unanimously.

 

 

IV.              FINANCE

 

A.     A motion was made by Norb Heban and seconded by John Adams to approve the list of vouchers as presented.  The motion was approved unanimously.

 

B.     Purchase over $7,500

 

                  None

 

 

V.                 OLD BUSINESS

 

A.     2011-2012 Transportation Handbook Changes

 

A motion was made by John Adams and seconded by Trent Fox to approve the 2011-2012 Transportation Handbook changes as presented.  The motion was approved unanimously.

 

 

B.     2011-2012 Student Handbook Changes

 

A motion was made by John Adams and seconded by Lorraine Tomlin to approve the 2011-2012 Student Handbook changes as presented.  The motion was approved unanimously.

 

 

VI.              COMMUNICATIONS FROM THE FLOOR

 

A.     Jacob Henry, State Science Fair Winner

 

Jacob Henry, State Science Fair winner from Delta High School, was introduced by Superintendent Hall.  Jacob explained his scientific research project to the audience and Board.  He expressed his excitement of being chosen to participate at the upcoming 2011 INTEL International Science and Engineering Fair to be held in Los Angeles, California, from May 8th – 13th.  Superintendent Hall conveyed how very proud the Corporation is of his accomplishment.

 

B.     Sheliah Dorton, President of the DCCTA, commented she is looking forward to further discussion on the course proposals as discussed at the PR Cabinet meeting.  She is anticipating committee members will be able to have some input before final decisions are made about courses, projected changes, staffing, and any other items as discussed.  She stated she is expressing this hope from the teachers.

 

C.     Dee Orick, Food Service Director, announced to the Board Eaton Elementary and Albany Elementary had again been approved the for Summer Meal Program.  It will begin on June 6, 2011.  She also explained the new beef program they are attempting.  The Food Service Department is beginning to buy beef from “Farmer Adam” (Adam Steen) for the cafeterias.  This meat has no fillers and with the difference in the leanness compared to prior purchased beef, it will create an overall savings. 

 

 

VII.           NEW BUSINESS

 

A.     Certified Staff

 

1.       Administrator Contracts

 

A motion was made by Norb Heban and seconded by Trent Fox to approve the extension of the administrator contracts as presented.  The motion was approved unanimously.

 

 

2.      Superintendent Contract

 

A motion was made by Trent Fox and seconded by Lorraine Tomlin to approve the extension of the superintendent contract (with no increase due to economic times) for Superintendent Hall through June 30, 2014.  The motion was approved unanimously.

 

 

B.     Classified Staff

 

1.       The Board was informed of the resignation of Angel Morris as a 2.5 hour cook at Delta Middle School effective April 27, 2011. 

 

2.      A motion was made by Norb Heban and seconded by Lorraine Tomlin to approve the employment of Natalie Ashcraft as a 2.5 hour cook (also an increase in time for the position) at Delta High School effective May 4, 2011, pending successful completion of pre-employment testing.   The motion was approved unanimously.

 

 

C.     Extra Curricular

 

1.       A motion was made by John Adams and seconded by Lorraine Tomlin to approve the employment of Allison Richards as the head cheerleading coach at Delta High School effective for the 2011-2012 school year, pending successful completion of pre-employment testing.  The motion was approved unanimously.

 

2.      The Board was informed of the resignation of Lisa Letsinger as the Delta Energy Dance Team coach.

 

 

D.    Conference Requests/Field Trips

 

A motion was made by Trent Fox and seconded by Norb Heban to approve the following conference requests and field trips (items 2-4 due to cancellation of item 1) as presented by Superintendent Hall:

 

1.       Pat Ervin and Kip Omstead request permission to take the Block class to a mock trial to be held at the Muncie Courthouse, Muncie, IN  on May 3, 2011.

 

2.      Tarinna Morris requests permission to attend the Region 6 IASBO meeting to be held at the Greensburg Learning Center in Greensburg, IN on May 4, 2011.

 

3.      Darin Gullion and Tarinna Morris request permission to attend the School Budgeting/Finance Seminar to be held at the Wyndham West Hotel in Indianapolis, IN on June 17, 2011. 

 

4.      Judy Reynolds, Lisa McKee, and Kathy Hottinger requests permission to attend a Reading Conference to be held at Southside Elementary School in Hartford City, IN on May 5, 2011.

 

The motion was approved unanimously.

 

 

E.     Information and Proposals

 

1.             Superintendent

 

a.      Time Change Surveys – discussion only

 

Superintendent Hall discussed the information given to the Board of the various route times for pick up for the elementary students.  He clarified this information does not include the incoming kindergarten students but is still the earliest times for pick up.  It shows the longest ride for elementary students is approximately 30-35 minutes.  The question was asked about the effects this would have on sporting events.  Superintendent Hall felt it would push practice times back 25 – 30 minutes and the athletic contests are not a real concern because of daylight savings time and the fact we strive not to schedule events during the week with schools that are a further distance away. 

 

When asked his opinion by Board President Tyce Stebbins, Superintendent Hall stated academic achievement of students is the number 1 reason it should be considered.  The elementary teachers strive to fit everything into the day as it is and this change would allow them to have more time in the morning when elementary students are at their best.  This will help in reaching their goals.  Teachers have stated elementary students are not nearly as motivated or aware after lunch.      

 

Superintendent Hall suggested to the Board the need for a decision soon in case changes need to be made.  By consensus, the Board approved Superintendent Hall to give a recommendation at the May 17, 2011 meeting.


 

 

b.      Report on Educational Foundation

 

Superintendent Hall explained the Educational Foundation dinner had been sponsored.  It was an evening to share ideas and to begin to network with people who have an interest of serving in some capacity for the Foundation.  He also felt it important to explain this is not a school-ran foundation and stressed this evening was to connect and get the word out that everyone is welcome.  Superintendent Hall felt the evening was a very positive beginning.

 

 

2.            Assistant Superintendent

 

A motion was made by John Adams and seconded by Lorraine Tomlin to approve the following use of facilities and fund raising requests (items a-c) as presented by Assistant Superintendent Gullion: 

 

a.      Gary Schliessman and Brett Clark request permission to use the gymnasium at Delta High School for the Delta Wrestling Club Training Clinic to be held July 14, 2011 through July 16, 2011.

 

b.      David Gregory and Stan Daugherty request permission to use both gymnasiums at Delta High School to host a boy’s AAU basketball tournament for a fundraiser on June 24, 2011 through June 26, 2011. 

 

c.       Kristi Gibson requests permission to hold an Albany Elementary Relay for Life fundraiser on May 27, 2011.

 

The motion was approved unanimously.

 

 

VIII.        LETTERS/NOTES

 

A.     None

 

 

IX.              BOARD MEMBER COMMENTS

 

Lorraine Tomlin –  Lorraine expressed her condolences to Mr. Johns and his family.  She expressed her excitement with the great evening for the Foundation and wanted to make sure anyone wanting to be involved is welcome.  She thanked Jacob Henry and also Lance Brand for his assistance to Jacob.  She congratulated Dee Orick on her Summer Meals Program and thanked Lisa Letsinger for her hard work over the years.  


John Adams -   John thanked everyone for attending the meeting.  He congratulated and wished the best to Jacob Henry.  He also let Jacob know it would be a pleasure for him to return and give a report of his trip.  John thanked the administrators and expressed it an honor to extend their contracts.  He is hopeful increases will come in the future when the economy is better.  He also said it was an honor to extend Superintendent Hall’s contract, especially because Superintendent Hall has had a lot of issues arise since becoming Superintendent and he has done a great job.  He also thanked Assistant Superintendent Gullion. 

 

 

Trent Fox –   Trent thanked everyone for attending the meeting and concurred with John Adams and Lorraine Tomlin.  He thanked the administration and teachers because right now everything seems to be tough.  He stated we will get through the tough times and come out better in the end.

 

 

Norb Heban –  Norb concurred with the other members and expressed his condolences to Mr. Johns and his family.  He thanked Dee Orick for thinking outside the box.  He also thanked the guests for attending the meeting.

 

 

Tyce Stebbins – Tyce concurred.  He also expressed his appreciation to the Board members for their hard work and all the hours put into this commitment.  He explained he wished the teachers and administrators could receive a pay increase.  He thanked them for all their hard work.

 

 

X.                 FUTURE MEETINGS

 

A.     A regular meeting of the Board of School Trustees is scheduled for Tuesday, May 17, 2011 at 6:30 p.m. at the Administration Building.

 

B.     The ISBA Spring Regional Meeting will be held on Wednesday, May 11, 2011 at the Delaware Country Club in Muncie, IN.

 

 

XI.              ADJOURNMENT

 

A motion was made by Lorraine Tomlin and seconded by John Adams to adjourn the meeting.   The motion was approved unanimously.  Board President, Tyce Stebbins, adjourned the meeting at 7:40 p.m.

 

 

An executive session was held immediately following the business meeting to discuss personnel matters and collective bargaining.

 

 

 

05/03/11 Board Meeting

 

 

 

TYCE STEBBINS                                                                                                                             

 

NORB HEBAN                                                                                                                                

 

TRENT FOX                                                                                                                                     

 

JOHN ADAMS                                                                                                                                

 

LORRAINE TOMLIN