DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING
TUESDAY, MAY 20, 2008
6:30 P.M.
ADMINISTRATION BUILDING
An executive session was held at 5:30
p.m. prior to the business meeting on personnel matters.
MINUTES
Present: Harry Fowler, President; Norb Heban,
Vice-President; John Adams, Secretary; Lisa Clawson, Member; Sean Burcham,
Member; Steve Hall, Assistant Superintendent; Pat Mapes, Superintendent
I.
CALL
TO ORDER
At
6:30 p.m. Board President Harry Fowler called the meeting to order.
II.
PLEDGE
OF ALLEGIANCE
III.
AMEND
AGENDA
A.
A
motion was made by Norb Heban and seconded by John Adams to amend the agenda as
presented by Superintendent Mapes. The
motion was approved unanimously.
IV.
MINUTES
A.
A
motion was made by Sean Burcham and seconded by Lisa Clawson to approve the
minutes of the business meeting and executive sessions held on Tuesday, May 8,
2008 and the executive session held on Monday, May 12, 2008. The motion was approved unanimously.
V.
FINANCE
A. A motion was made by Sean Burcham and
seconded by Norb Heban to approve the list of vouchers as presented. The motion was approved unanimously.
B. Purchase over $7,500
RL
Painting DHS $89,960.00
Superintendent Mapes recommended the
Board contract with RL Painting to paint the exterior panels at Delta High
School. The Board discussed various
aspects including future resolution with the former architect and the fact that
all painting will match the color from Phase I of the Delta High School project.
A
motion was made by Norb Heban and seconded by Sean Burcham to approve the
contract with RL Painting to paint the exterior panels at Delta High School for
a sum of $89,960.00 as presented by Superintendent Mapes. The motion was approved unanimously.
VI.
OLD
BUSINESS
A. Metro Football
Superintendent Mapes recommended the Board accept the
donation from Metro Football of field turf for the Delta High School Varsity
Football field contingent upon a Memorandum of Understanding drawn up by school
attorney, Steve Murphy. A discussion
followed regarding various dates, timelines and specific requirements outlined.
A motion was made by John Adams and seconded by Norb Heban
to accept the donation of field turf for the Delta High School Varsity Football
Stadium by Metro Football contingent upon all points of the Memorandum of Understanding
as presented by Superintendent Mapes. The motion was approved 4 in favor with Harry
Fowler abstaining.
B. PL 221 Plans
Superintendent Mapes advised the Board the new school
improvement plans were presented to them for review at the last Board
meeting. There has been good cooperation
between the administration and teachers in completing these plans and
Superintendent Mapes recommended their approval.
A motion was made by Sean Burcham and seconded by Lisa
Clawson to approve all the PL 221 Plans for Delaware Community Schools as
presented by Superintendent Mapes. The
motion was approved unanimously.
VII.
COMMUNICATIONS
FROM THE FLOOR
A.
Mr.
Mike Gruppy spoke to the Board regarding his business in field turf. He requested the Board consider what he could
do for them on the installation of the field turf at Delta High School.
B.
Al Holdren presented Board President, Harry Fowler, with a hat
as a thank you for his years of service on the Board. Mr. Holdren commented he had learned a lot
from Mr. Fowler during the time they worked together on the Board. Mr. Holdren also congratulated Tyce Stebbins,
Board member elect, on winning the election.
VIII.
NEW
BUSINESS
A. Certified Staff
A motion was made by Norb Heban and
seconded by Sean Burcham to approve the following Jump Start and Fall Test Prep
positions for the Elementary Schools as presented by Superintendent Mapes:
Albany Elementary School:
Jump Start:
Grade 1: Matt Huber (2 hours)
Grade 2: Matt Huber (2 hours)
Grade 3: Ellie Holdren (4 hours)
Grade 4: Susan Speicher (4 hours)
Grade 4: Travis Richey (2 hours)
Grade 5: Jennifer Winkhart (4 hours)
Fall Test Prep:
Julia Shaw
LuAnn Smoot
Susan Speicher
S. Chris Hannah
Jennifer Winkhart
DeSoto
Elementary School:
Jump
Start:
Grade 1: Jan Frederick (20 hours)
Grade
2: Kristi Gibson (20 hours)
Grade
3: Judy Reynolds/Kelly
Zimmerman (20 hours each)
Grades
4: Leslie Orman
(40 hours)
Grade
5: Emily Filler (40 hours)
Fall
Test Prep:
Grade
3: Judy Reynolds
Grade
4: Leslie Orman
Grade
5: Betty Johnson
Eaton
Elementary School:
Jump
Start:
Grades 1/2: Lisa Cook (4 hour)
Grade 3: Debbie Browning (4 hour)
Grade 4: Larry Cicotte (4 hour)
Grade 4: Tiffany Turner (4 hour)
Grade 5: Carrie Cooper (4 hour)
Royerton
Elementary School:
Jump
Start:
Grades 1/2: Jennifer Conti (4 hour)
Grade 2: Amber Timmons (2 hour)
Grade 3: Chris Schwer (4 hour)
Grade 4/5: Machelle Ross (4 hour)
Brian Lewis (4 hour)
The motion was approved unanimously.
A motion was made by John Adams and
seconded by Lisa Clawson to approve the following summer school teachers for
Delta High School as presented by Superintendent Mapes:
2.
Recommendation to employ summer school positions for
Delta High School:
First
Session: (June 2 – June 27) (80 hours
each)
English: Joey Gossett,
Julie Blakely
U. S.
Government: Patricia Ervin, Matt
Graham
Physical
Education: Linda Case, Tom Devine
Algebra
I Gary Seidner
Second
Session: (June 30 – July 25) (80 hours
each)
Algebra
I Gary Seidner
The motion was approved unanimously.
3.
Restructure of Administrative Contract
Superintendent Mapes recommended the
Board approve restructuring the administrative contract for Assistant
Superintendent Hall. Under this
restructured contract, Assistant Superintendent Hall would officially retire June
30, 2008, but would return to his position with the corporation on August 1,
2008. Assistant Superintendent Hall’s
salary would remain the same for the 2008-2009 school year
as it has been for the 2007-2008 school year.
As the district would no longer make contributions to the retirement
fund, there would be a substantial savings to the corporation over the next few
years.
A motion was made by Norb Heban and seconded
by Sean Burcham to approve the restructuring of the Administrative Contract for
Assistant Superintendent Hall as presented by Superintendent Mapes. The motion was approved unanimously.
B. Classified Staff
1. The Board was informed of the resignation
of Catherine Smiley as an Instructional Assistant at Eaton Elementary School
effective at the end of the 2007-2008 school year.
2. A motion was made by John Adams and
seconded by Sean Burcham to transfer Donica Lee as a
food service employee from a 4.5 hour position at DeSoto Elementary School to
the 7 hour Assistant Manager Food Service position at Royerton Elementary
School effective August 11, 2008. The
motion was approved unanimously.
C. Extra Curricular
1.
The
Board was informed of the resignation of Luke Almon as a boy’s soccer coach at
Delta High School effective at the end of the 2007-2008 school year.
A motion was made by Norb Heban and
seconded by Lisa Clawson to approve the following ECA positions pending
successful completion of all pre-employment testing needed as presented by
Superintendent Mapes:
2.
Appoint
Jan Smoot as an intramural
director for Albany Elementary School effective for the 2008-2009 school year.
3.
Appoint
Sandy McMillan as an intramural
director for DeSoto Elementary School effective for the 2008-2009 school year.
4.
Appoint
Cindy Vaughn as an intramural
director for two positions for Royerton Elementary School effective for the
2008-2009 school year.
5.
Appoint
the following extra-curricular positions for Eaton Elementary School effective for
the 2008-2009 school year.
Spell Bowl Lisa Cook
Intramural
Director Paul Ashcraft
Science Fair Becky Watters
Math Bowl Becky Watters
6.
Appoint
Maryann Foltz as a choir sponsor
for Royerton Elementary School effective for the 2008-2009 school year.
7.
Appoint
Karen Bogol as a student council
sponsor to share the position at Royerton Elementary School effective for the
2008-2009 school year.
8. Appoint Jennifer Olfier as a department head at Delta Middle School for
the Music, Band, Art, FACS, and IT Departments effective for the 2008-2009 school
year.
9.
Appoint
Eric Ryan as a head seventh
grade football coach for Delta Middle School effective for the 2008-2009 season.
10. Appoint Ed Humphrey as an assistant seventh grade football coach for Delta
Middle School effective for the 2008-2009 season.
11. Appoint John Fullenkamp as an assistant eighth
grade football coach for Delta Middle School effective for the 2008-2009 season pending successful completion of all pre-employment
testing.
12. Appoint Michael Huber as a girls golf coach for Delta High School
effective for the 2008-2009 season.
13. Appoint Heidi Zickgraf as a varsity volleyball
coach for Delta High School effective for the 2008-2009 season.
The motion was approved unanimously.
D. Conference Requests/Field Trips
A motion was made by Sean Burcham and
seconded by Lisa Clawson to approve the following conference requests as
presented by Superintendent Mapes:
1. Leslie Orman, Carolyn Shelton, Betty
Johnson and Kristi Gibson request permission to attend the Kristina Smekens: Launching the Writer’s Workshop on Monday,
August 4, 2008 at the Marriott East in Indianapolis, IN.
2. Sue Paul requests permission to attend
the American School Health Association National Conference on Wednesday through
Friday, November 12-14, 2008 at the Hyatt Regency Hotel in Tampa, FL.
The motion was approved unanimously.
E. Information and Proposals
1.
Superintendent
Superintendent
Mapes announced the following upcoming events for the Board members:
A. The July Organizational Meeting has been
set for July 8, 2008 at 6:30 p.m. at the Administration Building.
B. The Retirement Breakfast is scheduled for
this Thursday, May 22, 2008 at 8:00 a.m. at Delta Middle School.
C. Graduation Ceremonies for Delta High
School class of 2008 will be held on Saturday, May 24, 2008 at 7:00 p.m. at
Emens Auditorium. Board members are
asked to be there by 6:30 p.m.
D. 2008 Graduate Information
Superintendent
Mapes shared information with the Board on the 2008 graduating seniors of Delta
High School. Superintendent Mapes
expressed his confidence in the future success of our students as they leave
us.
E. Eden Church Community Service Project
Superintendent Mapes informed the Board
the Eden Church has requested permission to use portions of the facilities at
Delta Middle School and Delta High School to sponsor a TeenServe
Work-Camp scheduled for June 23, 2009 through July 5, 2009. The community service projects will take
place within our townships and therefore benefit our community. Mr. David Schnake, Youth and Young Adult
Director for Eden Church, was present to answer any questions for the Board.
A motion was made by John Adams and
seconded by Sean Burcham to approve the contract for the Eden Church to use
Delta Middle School and Delta High School in the summer of 2009 for a Community
Service Project as presented by Superintendent Mapes. The motion was approved unanimously.
2.
Assistant
Superintendent
A motion was made by Sean
Burcham and seconded by Norb Heban to approve the following surplus items as
presented by Assistant Superintendent Hall:
A.
Surplus
four (4) pole bases at Delta Middle School
B.
Surplus
various items as listed at Royerton Elementary School
C.
Surplus
various items as listed at Albany Elementary School
The motion was approved
unanimously.
D.
A
motion was made by Norb Heban and seconded by Sean Burcham to give Chris Conley
permission for Albany Elementary School to conduct a QSP Magazine Subscription
fund raiser on August 25-26, 2008 for the Albany Choir and the Camp Tecumseh
Trip. The motion was approved
unanimously.
E.
Notice
to Bidders – Fuel
Assistant Superintendent
Hall informed the Board, if approved, the bid opening would be on July 9, 2008.
A motion was made by Norb Heban and
seconded by John Adams to approve advertising the fuel notice to bidders as
presented by Assistant Superintendent Hall.
The motion was approved unanimously.
F.
Notice
to Bidders – Delta High School Bleacher Replacement
A motion was made by Norb Heban and
seconded by Sean Burcham to approve advertising the bleacher replacement notice
to bidders as well as appointing Mr. John Adams and Mr. Steve Hall as
representatives at the Thursday, May 22, 2008 wage hearing as presented by
Assistant Superintendent Hall. The
motion was approved unanimously.
3.
Director
of Transportation
A.
Bus
Inspection Report
Director of Transportation, Bruce Wiemer,
presented the Board with some updates on things at the Transportation
Department. He commended mechanic,
Rodney Watters for his tireless hours of work to keep our busses running and
safe. Superintendent Mapes added our
inspections, including the mid-year inspection this year, continue to be very
good. Mr. Wiemer stated our busses
travel an estimated 2,916 miles per day with 40 plus busses on the road. The Board thanked Mr. Wiemer for his updates.
IX.
LETTERS/NOTES
A. None
X.
BOARD
MEMBER COMMENTS
Sean
Burcham – I’d like to thank everyone for coming this evening. Good luck to the Eden Church on the upcoming
service project endeavor.
Congratulations to Mr. Doug Marshall and wife on the birth of their
daughter.
Norb
Heban – I would echo those things and also say thank you to Mr.
David Schnake for the service project.
Thank you to Mr. Gruppe for coming this
evening. Thank you to all who put in so
much hard work on the PL 221 plans this year.
John
Adams – I would like to thank everyone for coming this
evening. Thank you to the Metro Football
Board. What a great accomplishment it is
to raise that kind of money.
Congratulations to Mr. Tyce Stebbins on winning the election and
becoming a school board member. Thank you David Schnake for your work in bringing the service
project to our area. Al Holdren,
it is good to see you. Thank you Bruce Wiemer for your presentation about the
transportation department. Mr.
Hall, Congratulations on your short retirement.
Thank you to the Delta tennis team and good luck at the regionals.
Lisa
Clawson – I would concur with my fellow Board members. I would also like to wish the Delta High
School class of 2008 congratulations and good luck in their future endeavors.
Harry
Fowler – I would like to also wish the tennis team good luck this
weekend. Mr. David Schnake, thank you
for bringing the service project to our area.
I would encourage you to come back to the Board at the conclusion of the
service project to report how it went. Bruce Wiemer, thank you for your report on the
transportation department. Barry Harris
and Josh Landis, thank you for all your hard work. Sheliah Dorton, thank you for coming this
evening. Thank you to Eaton Elementary
School for the bulletin board display in the Board room.
Mr. Tyce Stebbins, Board member elect,
spoke to encourage the Board to consider the possibility of selling the old
bleachers from the high school for scrap metal to help pay for the new
bleachers being installed.
XI.
FUTURE
MEETINGS
A.
The
next meeting of the Board of School Trustees is scheduled for Tuesday, June 3,
2008 at 6:30 p.m. at the Administration Building.
B.
The
ISBA School Law Seminar will be held on Friday, June 13, 2008 at the
Indianapolis Marriott North Hotel in Indianapolis, IN.
C.
The
IAPSS/IASBO/ISBA School Budget/Finance Seminar will be held on Friday, June 20,
2008 at the Indianapolis Marriott East Hotel in Indianapolis, IN.
D.
The
ISBA Board Member Academy will be held on Thursday and Friday, July 10-11, 2008
at the Indianapolis Marriott East Hotel in Indianapolis, IN.
XII.
ADJOURNMENT
A
motion was made by John Adams and seconded by Sean Burcham and Board President,
Harry Fowler, adjourned the meeting at 7:39 p.m.
XIII.
An
executive session was held following the business meeting on personnel matters.
HARRY FOWLER
NORB HEBAN
JOHN ADAMS
LISA CLAWSON
SEAN BURCHAM