DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING
TUESDAY, JULY 10, 2007
6:30 P.M.
ADMINISTRATION BUILDING
An executive session was
held at 6:15 p.m. on personnel matters.
MINUTES
Present: Harry Fowler, President; Norb Heban,
Vice-President; John Adams, Secretary; Lisa Clawson, Member; Steve Hall,
Assistant Superintendent and, Patrick W. Mapes, Superintendent.
Absent: Sean Burcham, Member
I.
CALL TO ORDER
At
6:30 p.m. Superintendent Mapes called the meeting to order.
II.
PLEDGE OF ALLEGIANCE
III.
ORGANIZATION OF BOARD
OF EDUCATION
A. Superintendent Mapes presided over the meeting for
the organization of the Board of Education.
He asked for nominations for Board President.
A
motion was made by Norb Heban and seconded by Lisa Clawson to nominate Harry
Fowler as President of the Board of Education for the 2007-2008 school year.
A
motion was made by Norb Heban and seconded by John Adams to close the
nominations for President of the Board of Education for the 2007-2008 school
year. The motions were approved three
in favor with Harry Fowler abstaining.
Board
of Education President, Harry Fowler, asked for nominations for Vice-President
of the Board of Education for the 2007-2008 school year.
A
motion was made by John Adams and seconded by Lisa Clawson to nominate Norb
Heban as Vice President of the Board of Education for the 2007-2008 school
year.
A
motion was made by John Adams and seconded by Lisa Clawson to close nominations
for Vice President of the Board of Education for the 2007-2008 school year. The motions were approved three in favor with
Norb Heban abstaining.
Board
of Education President, Harry Fowler, asked for nominations for Secretary of
the Board of Education for the 2007-2008 school year.
A
motion was made by Lisa Clawson and seconded by Norb Heban to nominate John
Adams as Secretary of the Board of Education for the 2007-2008 school year.
A
motion was made by Norb Heban and seconded by Lisa Clawson to close nominations
for Secretary of the Board of Education for the 2007-2008 school year. The motions were approved three in favor
with John Adams abstaining.
B. A motion was made by Norb Heban and seconded by
John Adams to appoint Tarinna Morris as Corporation Treasurer and Lois Cole as
Deputy Treasurer for the 2007-2008 school year. The motion was approved unanimously.
C. A motion was made by Norb Heban and seconded by
Lisa Clawson to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the
school attorney for the 2007-2008 school year on an as needed basis at the same
hourly rate. The motion was approved
unanimously.
D. A motion was made by John Adams and seconded by
Lisa Clawson to hold regular school board meetings on Tuesdays twice monthly at
6:30 p.m. per the calendar presented by Superintendent Mapes. The Board of Education will meet at the
Administration Office unless otherwise designated. The motion was approved unanimously.
E. A motion was made by Norb Heban and seconded by
Lisa Clawson to set the Board of Education compensation at $83.00 per regular
session Board meeting attended and $62.00 for any other meeting attended. The motion was approved unanimously.
F. Board President, Harry Fowler, appointed Norb Heban
as the ISBA Legislative Representative.
By consensus of the Board, Board President, Harry Fowler, will serve as
the ISBA Delegate. Both will serve in
these positions for the 2007-2008 school year.
H. Board President, Harry Fowler, appointed John Adams
and Lisa Clawson to serve on the bid opening committee for the 2007-2008 school
year.
I. By consensus of the Board, all Board members will serve
on the Board of Finance Committee for the 2007-2008 school year.
J. Conflict of Interest Disclosures
A
motion was made by Norb Heban and seconded by John Adams to accept the
disclosure statements for Sean Burcham, Harry Fowler, and Lisa Clawson as presented. The motion was approved unanimously
IV.
MINUTES
A. A motion was made by Lisa Clawson and seconded by
John Adams to approve the minutes of the special board meeting held on Tuesday,
June 26, 2007. The motion was approved
unanimously.
V.
FINANCE
A.
A motion was made by
Norb Heban and seconded by Lisa Clawson to approve the list of vouchers as
presented. The motion was approved
unanimously.
B.
Purchase over $5,000
Custer
Electric DHS GF $92,000.00
A motion was made by John Adams and seconded by
Norb Heban to approve the purchase of lighting for the Delta High School
football stadium from Custer Electric at a cost of $92,000.00 as presented by
Superintendent Mapes. The motion was
approved unanimously.
East Central
Service Center Corp. GF $
9,542.75
A motion was made by Norb Heban and seconded by
Lisa Clawson to approve the membership fee of $9,542.75 for the East Central
Service Center as presented by Superintendent Mapes. The motion was approved unanimously.
C.
Set dollar amount for
purchases
A motion was made by John Adams and seconded by
Norb Heban to approve raising the dollar amount for approved purchases from
$5,000.00 to $7,500.00 as presented by Superintendent Mapes. The motion was approved unanimously.
D.
Set dollar amount for
fixed assets
A motion was made by Lisa Clawson and seconded by
Norb Heban to approve raising the dollar amount for fixed assets from $1,000.00
to $7,500.00 as recommended by the State Board of Accounts and presented by
Superintendent Mapes. The motion was
approved unanimously.
VI.
OLD BUSINESS
A. None
VII.
COMMUNICATIONS FROM
THE FLOOR
Ř
Ms. Christie Gadbury
spoke to the Board as a concerned parent of a student at Delta High School who
has been a player on the Delta Baseball Team.
Her concerns were outlined for the Board and were reiterated by Mr.
Gadbury, grandfather of the student and Mrs. Grove, grandmother of the student.
Mr. Todd Selvey spoke as a concerned parent and Ms.
Clevenger spoke to the student’s character as a family friend.
Mr. Harry Fowler, Board President thanked everyone
for making their concerns clear to the Board and advised them the Board would
take their concerns under advisement.
Ř
On behalf of the
DCCTA, Mrs. Sheliah Dorton congratulated the new officers of the Delaware
Community Schools Board of School Trustees.
Mrs. Dorton informed the Board she had been elected president of the
DCCTA for the 2007-2008 school year and she, her newly elected team of officers
and all members of the DCCTA look forward to working together with the Board
and Administrators this coming year.
Board President, Harry Fowler, thanked Mrs. Dorton
and said the Board also looked forward to working with them over this next
year.
VIII.
NEW BUSINESS
A.
Certified Staff
1.
A motion was made by
John Adams and seconded by Norb Heban to employ Katheryn Nunley as a special
education teacher at Delta High School effective for the 2007-2008 school year
pending completion of all pre-employment testing. The motion was approved unanimously.
2.
A motion was made by
Lisa Clawson and seconded by John Adams to employ Kelly Alles as a special
education teacher at Albany Elementary School effective for the 2007-2008
school year pending completion of all pre-employment testing. The motion was approved unanimously.
3.
A motion was made by
Norb Heban and seconded by Lisa Clawson to employ Amber Timmons as a teacher at
Royerton Elementary School effective for the 2007-2008 school year pending completion of all pre-employment testing. The motion was approved unanimously.
B.
Classified Staff
1.
The Board was
informed of the retirement of Sharon Ingram as an Instructional Assistant at
Eaton Elementary School effective immediately.
2.
The Board was
informed of the resignation of John Fullenkamp as a regular school bus route
driver effective immediately.
3.
A motion was made by
Norb Heban and seconded by Lisa Clawson to employ Donna Helfst as the Secretary
to the Athletic Director at Delta High School effective immediately pending
completion of all pre-employment testing.
The motion was approved unanimously.
C.
Extra Curricular
1.
The Board was
informed of the resignation of Matthew Brown as an assistant boys basketball
coach at Delta High School effective immediately.
2.
A motion was made by
Lisa Clawson and seconded by John Adams to employ Kathryn Nunley as a freshman
class sponsor at Delta High School effective for the 2007-2008 school year
pending successful completion of all pre-employment testing. The motion was approved unanimously.
3.
A motion was made by
Norb Heban and seconded by Lisa Clawson to employ Lance Engle as a varsity
girls soccer head coach at Delta High School effective from June of 2007
through December of 2007 pending successful completion of all pre-employment
testing. The motion was approved
unanimously.
D.
Conference
Requests/Field Trips
A motion was made by John Adams and seconded by
Lisa Clawson to approve the following conference requests and field trips as
presented by Superintendent Mapes:
1.
Jennifer Winkhart
along with other newly hired elementary teaching employees request permission
to attend the 6 + 1 Crash Course on Monday, August 6, 2007 at the Marriott in
Indianapolis, IN.
2.
Joe Schmalz requests
permission to attend the Indiana School Safety Advanced Training on Monday
through Tuesday, October 29-30, 2007 at the Sheraton-Keystone in Indianapolis,
IN.
3.
Tom Devine requests
permission to take the Cross Country Teams from Delta High School to the Brown
County State Park on Monday-Thursday, August 6-9, 2007 from 2:00 p.m. with a
return time of 3:00 p.m. to prepare for the upcoming cross country season.
4.
Jeri Harman, Betty
Johnson, Cindy Glaze and Jennifer Conti request permission to take the fifth
grade class from DeSoto Elementary School to the Camp Adventure Low Ropes
Course on Friday, September 7, 2007 from 9:30 a.m. to 1:45 p.m.
The motion was approved unanimously.
E.
Information and
Proposals
1.
Superintendent
a.
Cash Tuition
Superintendent
Mapes presented the Board with a recommended increase in the cash tuition for
the 2007-2008 school year based on the calendar year 2007 budget estimate for
local property tax support.
A motion was
made by Norb Heban and seconded by Lisa Clawson to approve the recommended cash
tuition increase from $1,350.00 to $1,450.00 per year for the 2007-2008 school
year as presented by Superintendent Mapes.
The motion was approved unanimously.
b.
Field Trip request to
New York City
Superintendent
Mapes advised the Board Lance Brand would like to take the National Honor
Society from Delta High School to New York City as a cultural and historical
enrichment experience.
By consensus
the Board will allow Mr. Brand to proceed with the planning for this trip to
New York City for the National Honor Society from Delta High School from
Thursday, April 24, 2008 to Monday, April 28, 2008. The Board retains the authority to cancel this trip based on
current world conditions at that time.
c.
Request approval to
set Food Service prices for breakfast and lunch for the 2007-2008 school year.
Superintendent
Mapes presented the Board with a recommendation for lunch and breakfast prices
at all levels. Due to increased food
costs, the recommendation is for slight increases in all areas as follows:
Student Breakfast All
Schools $1.25
Adult Breakfast All
Schools $1.30
Student Lunch Delta
Middle/Delta High $2.00
Student Lunch Elementary $1.75
A motion was
made by Norb Heban and seconded by John Adams to approve the increases in cost
for lunch and breakfast prices to go into effect August 15, 2007 as presented
by Superintendent Mapes. The motion was
approved unanimously.
d.
Policy #5250 – First
Reading
Superintendent
Mapes informed the Board updates were needed in order for Policy #5250,
Withdrawal from School and Exit Interview, to be in compliance with Indiana
law. The proposal of Policy #5250
presented to the Board makes necessary changes in accordance with these laws. There were no questions. Policy #5250 will be brought back for a
second reading at the July 24, 2007 meeting of the Board of School Trustees.
e.
Midwest Health
Strategies
Superintendent
Mapes presented the Board with a proposed partnership between Midwest Health
Strategies and the Delaware Community School Corporation. By consensus of the Board Superintendent
Mapes will pursue more information regarding Midwest Health Strategies’
Proposal.
f.
Purchasing Quote and
Bid Law
Superintendent
Mapes informed the Board this past legislative session expanded the parameters
of when public schools will need to go out for bids or when they will need to
get quotes for large purchases.
Superintendent Mapes informed the Board purchases of $150,000.00 or more
will now require us to go out for bids.
g.
Insurance Rates
Superintendent
Mapes informed the Board we have the new health insurance rates, which will go
into effect October 1, 2007. The Health
Insurance Consortium has allowed us to stay well under national averages with a
small 5.5% increase in the health insurance policy rate for the coming year.
h.
Budget Schedule
Superintendent
Mapes presented the Board a possible schedule for preparing and approving the
2008 budget.
By consensus
of the Board the schedule will be as follows:
August 7, 2007 Work
Session 5:00
p.m.
August 20, 2007 First
Publication
August 30, 2007 Second
Publication
September 4, 2007 Public
Hearing 6:30
p.m.
September 18, 2007 2008
Budget Adoption 6:30 p.m.
2.
Assistant
Superintendent
a.
A motion was made by
John Adams and seconded by Lisa Clawson to surplus various items from Delta
Middle School as presented by Assistant Superintendent Hall. The motion was approved unanimously.
b.
Fitness Trail Walk
Path
Assistant
Superintendent Hall advised the Board he had received an estimated cost for the
fitness trail walk path. Our Physical
Education Classes as well as cross-country teams, adult fitness clubs, and
other various fitness groups will utilize the fitness trail as it becomes
available. The trail is to be funded
over the next three years as a part of the Ball Wellness Grant.
A motion was
made by Norb Heban and seconded by Lisa Clawson to approve the fitness trail
walk path to be funded over the next three years by the Ball Wellness Grant
with work to be completed by Fowler and Sons Excavating as presented by
Assistant Superintendent Hall. The
motion was approved three in favor with Harry Fowler abstaining.
c.
All-weather drive for
communication tower
Assistant
Superintendent Hall presented the Board with a request from the Delaware County
911 Communications Board for the construction of an all-weather drive from
County Road 200 East to the communication tower located in the North East
corner of the Delta Middle School property.
The Delaware County 911 Communications Board will assume all expense for
the project.
A motion was
made by Norb Heban and seconded by Lisa Clawson to approve the Delaware County
911 Communications Board to construct an all-weather drive as presented by
Assistant Superintendent Hall. The
motion was approved unanimously.
d.
Coordinated School
Health Advisory Council
A motion was
made by Norb Heban and seconded by Lisa Clawson to approve the make-up of the
coordinated school health advisory council.
The motion was approved unanimously.
Board
President, Harry Fowler, appointed Board member, Sean Burcham to be the
representative on the Coordinated School Health Advisory Council.
3.
Director of
Maintenance
a. DHS Phase II Project Update
Director of Maintenance, Barry Harris, informed the
Board of progress made on Phase II of the Delta High School Project. Many parts of the project have been
completed. Mr. Harris has asked for an
updated schedule for this project. It
appears the project will need to be continued into the academic year.
4.
Director of
Transportation
a. Director of Transportation, Kim Kemper, informed
the Board they will be making a presentation of the new routing software at the
next meeting of the Board of School Trustees.
IX.
LETTERS/NOTES
A.
None
X.
BOARD MEMBER COMMENTS
Lisa Clawson – I would
like to thank everyone for coming and welcome all of our new employees. Congratulations to my fellow Board members
on their election to new offices.
John Adams – I would like to thank everyone
for coming tonight. I appreciate the
parents coming to bring the baseball issue to our attention and we will take
that under advisement. Mr. Steve
Murphy, congratulations on another year as our school attorney. We are looking forward to a good year for
all.
Norb Heban – Congratulations to Mrs. Sheliah
Dorton on her election as the DCCTA President.
I also appreciate the parents coming on behalf of their son. We need to remember there are always two
sides to every issue.
Harry Fowler – I would
like to thank everyone for coming and extend my congratulations to Mrs. Sheliah
Dorton and Mr. Steve Murphy as well. I
feel the parents here this evening did a nice job of presenting their
case. Thank you all for coming. Congratulations to my fellow Board members
on their new positions. This will be a
challenging year with lots of activities.
XI.
FUTURE MEETINGS
A. The next regular meeting of the Board of School
Trustees is scheduled for Tuesday, July 24, 2007 at 6:30 p.m. at the
Administration Building.
B. The ISBA Board Member Academy will be held on
Thursday through Friday, July 12-13, 2007 at the French Lick Springs Resort in
French Lick, IN.
XII.
ADJOURNMENT
A
motion was made by John Adams and seconded by Lisa Clawson and Board President,
Harry Fowler adjourned the meeting at 8:04 p.m.
XIII. An executive session followed the business meeting
on personnel matters.
HARRY FOWLER
NORB HEBAN
JOHN ADAMS
LISA CLAWSON
SEAN BURCHAM