DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, JULY 8, 2008

6:30 P.M.

ADMINISTRATION BUILDING

MINUTES

Present: Norb Heban, President; John Adams, Vice-President; Lisa Clawson, Secretary; Sean Burcham, Member; Tyce Stebbins, Member and, Patrick W. Mapes, Superintendent.

I. CALL TO ORDER

At 6:30 p.m. Superintendent Mapes called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. ORGANIZATION OF BOARD OF EDUCATION

A. Steve Murphy, Attorney at Law, administered the Oath of Office to re-elected board member Norb Heban and newly elected board member Tyce Stebbins.

A. Superintendent Mapes presided over the meeting for the organization of the Board of Education. He asked for nominations for Board President.

A motion was made by Sean Burcham and seconded by Lisa Clawson to nominate Norb Heban as President of the Board of Education for the 2008-2009 school year.

A motion was made by Tyce Stebbins and seconded by John Adams to close the nominations for President of the Board of Education for the 2008-2009 school year. The motions were approved four in favor with Norb Heban abstaining.

Board of Education President, Norb Heban, asked for nominations for Vice-President of the Board of Education for the 2008-2009 school year.

A motion was made by Sean Burcham and seconded by Lisa Clawson to nominate John Adams as Vice President of the Board of Education for the 2008-2009 school year.

A motion was made by Tyce Stebbins and seconded by Sean Burcham to close nominations for Vice President of the Board of Education for the 2008-2009 school year. The motions were approved four in favor with John Adams abstaining.

Board of Education President, Norb Heban, asked for nominations for Secretary of the Board of Education for the 2008-2009 school year.

A motion was made by John Adams and seconded by Sean Burcham to nominate Lisa Clawson as Secretary of the Board of Education for the 2008-2009 school year.

A motion was made by Tyce Stebbins and seconded by Sean Burcham to close nominations for Secretary of the Board of Education for the 2008-2009 school year. The motions were approved four in favor with Lisa Clawson abstaining.

B. A motion was made by Sean Burcham and seconded by John Adams to appoint Tarinna Morris as Corporation Treasurer and Lois Cole as Deputy Treasurer for the 2008-2009 school year. The motion was approved unanimously.

C. A motion was made by Sean Burcham and seconded by Lisa Clawson to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the school attorney for the 2008-2009 school year on an as needed basis at the same hourly rate. The motion was approved unanimously.

D. A motion was made by John Adams and seconded by Lisa Clawson to hold regular school board meetings on Tuesdays twice monthly at 6:30 p.m. per the calendar presented by Superintendent Mapes. The Board of Education will meet at the Administration Office unless otherwise designated. The motion was approved unanimously.

E. A motion was made by Lisa Clawson and seconded by Sean Burcham to set the Board of Education compensation at $83.00 per regular session Board meeting attended and $62.00 for any other meeting attended. The motion was approved unanimously.

F. A motion was made by Sean Burcham and seconded by Lisa Clawson to appoint Board President Norb Heban as the ISBA Delegate and Board Vice-President, John Adams as the ISBA Legislative Representative. Both will serve in these positions for the 2008-2009 school year. The motion was approved unanimously.

G. A motion was made by Sean Burcham and seconded by Lisa Clawson to appoint Pam Huddleston as the Board recording secretary and Kim Kemper as the alternate at a rate of $35.00 per meeting for the 2008-2009 school year. The motion was approved unanimously.

H. A motion was made by John Adams and seconded by Lisa Clawson to appoint Sean Burcham and Tyce Stebbins to serve on the bid opening committee for the 2008-2009 school year.

I. A motion was made by Tyce Stebbins and seconded by Sean Burcham to appoint all Board members to serve on the Board of Finance Committee for the 2008-2009 school year.

J. Conflict of Interest Disclosures

A motion was made by Lisa Clawson and seconded by Sean Burcham to accept the disclosure statements for John Adams, Sean Burcham, Lisa Clawson, Norb Heban, Tyce Stebbins and Patrick Mapes as presented. The motion was approved unanimously

IV. AMEND AGENDA

A. A motion was made by John Adams and seconded by Sean Burcham to amend the agenda as presented by Superintendent Mapes. The motion was approved unanimously.

V. MINUTES

A. A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the minutes of the business meeting and executive sessions held on Tuesday, June 17, 2008 and the executive session held on Monday, July 7, 2008. The motion was approved unanimously.

VI. FINANCE

A. A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the list of vouchers as presented. The motion was approved unanimously.

B. Purchase over $7,500

Midwest Transit Transportation BRF $142,684.00

A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the purchase of two (2) 66 passenger school busses through Midwest Transit at a cost of $142,684.00 as presented by Superintendent Mapes. The motion was approved unanimously.

Love Contractors Delta High School CP $ 68,458.00

A motion was made by Lisa Clawson and seconded by Tyce Stebbins to accept the quote from Love Contractors to replace the roof over the Delta High School pool area at a cost of $68,458.00 as presented by Superintendent Mapes. The motion was approved unanimously.

VII. OLD BUSINESS

A. None

VIII. COMMUNICATIONS FROM THE FLOOR

A. Mr. Delmar Campbell of the Roofer’s Union would like copies of the quotes from the Delta High School pool area roofing job as they came in to us.

B. Ms. Julie Costello requested the school determine what will happen to seating for long-term season ticket holders when the new seating is installed.

IX. NEW BUSINESS

A. Certified Staff

1. A motion was made by Sean Burcham and seconded by Lisa Clawson to hire James Koger as a Principal for Delta High School effective July 9, 2008 pending successful completion of all pre-employment testing as presented by Superintendent Mapes. The motion was approved unanimously.

B. Classified Staff

1. A motion was made by John Adams and seconded by Sean Burcham to terminate Mark Gilland’s employment as a Maintenance Technician for the corporation effective June 25, 2008 as presented by Superintendent Mapes. The motion was approved unanimously.

A motion was made by Tyce Stebbins and seconded by John Adams to approve the following classified staff positions as presented by Superintendent Mapes:

2. Employ Cynthia Bowers as an Instructional Assistant at Delta High School effective for the 2008-2009 school year pending successful completion of all pre-employment testing.

3. Employ Elizabeth Honeggar as an Instructional Assistant at Albany Elementary School effective for the 2008-2009 school year pending successful completion of all pre-employment testing.

4. Employ Trena Philhower as an Instructional Assistant at Albany Elementary School effective for the 2008-2009 school year pending successful completion of all pre-employment testing.

The motion was approved unanimously.

C. Extra Curricular

1. The Board was informed of the resignation of Nicole VanDervort as a Seventh Grade Girls Volleyball Coach at Delta Middle School effective immediately.

A motion was made by Sean Burcham and seconded by Lisa Clawson to appoint the following Extra Curricular positions as presented by Superintendent Mapes:

2. Appoint Elizabeth Honegger as a Head Girls Varsity Basketball Coach at Delta High School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

3. Appoint Carly Carter as a Head Seventh Grade Volleyball Coach for Delta Middle School effective for the 2008-2009 season.

4. Appoint Whitney Stewart as a Head Eighth Grade Volleyball Coach for Delta Middle School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

The motion was approved unanimously.

D. Conference Requests/Field Trips

1. None.

E. Information and Proposals

1. Superintendent

a. A motion was made by John Adams and seconded by Sean Burcham to approve various items for surplus as listed for Delta High School. The motion was approved unanimously.

b. IRS Mileage Rate Increase

Superintendent Mapes informed the Board the IRS has approved a temporary increase in the standard mileage rate reimbursement. The rate will increase from 50.5 cents per business mile to 58.5 cents as of July 1, 2008 through December 31, 2008.

c. Memorandum of Understanding with the Delaware County Emergency Management Agency

Superintendent Mapes informed the Board the Delaware County Emergency Management Agency contacted us with the request to have a Memorandum of Understanding on file that would allow the use of our facilities in the case of an emergency.

A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the Memorandum of Understanding with the Delaware County Emergency Management Agency as presented by Superintendent Mapes. The motion was approved unanimously.

d. Health Insurance Rates

Superintendent Mapes advised the Board the health insurance rates for Delaware Community Schools would show an 8% increase this year. The Consortium has done very well this year in keeping the increase below the average health insurance increase.

e. Delta High School Auxiliary Gym Floor

Superintendent Mapes informed the Board there had been an emergency situation with water back-up on the Auxiliary gym floor at Delta High School. The floor had to be dried out and will need to be stripped and redone with the use of emergency funds prior to any insurance settlements.

A motion was made by Tyce Stebbins and seconded by Lisa Clawson to declare the auxiliary gym floor an emergency which will allow us access to our emergency funds as presented by Superintendent Mapes. The motion was approved unanimously.

X. LETTERS/NOTES

A. None

XI. BOARD MEMBER COMMENTS

Tyce Stebbins – I’d like to thank everyone for their patience and their welcome as I come onto the Board. I would also like to officially thank Mr. Harry Fowler for his years of service. I look forward to seeing Mr. Koger come aboard at Delta High School. Thank you all for coming this evening.

Sean Burcham – I would like to welcome Tyce Stebbins to the Board. I am looking forward to working with you. Congratulations to Mr. Koger. I am also looking forward to working with you. I’d like to thank everyone for coming this evening.

Lisa Clawson – I would like to welcome Tyce Stebbins to the Board. Also congratulations to Mr. Koger and to all of our new hires.

John Adams – I would concur with my fellow Board members. I would welcome Tyce Stebbins to the Board and also welcome Norb Heban back as well. Mr. Koger welcome aboard at Delta High School. I’m confident you will be a great asset to our Corporation. Thank you to everyone for the all the hard work. A lot goes on over the summer that no one ever knows about. Congratulations to all our new employees. I’m looking forward to a great school year.

Norb Heban – I would like to welcome both Mr. and Mrs. Koger. Also, Mrs. Costello, thank you for coming and sharing your concern with us.

XII. FUTURE MEETINGS

A. The next meeting of the Board of School Trustees is rescheduled for Tuesday, July 29, 2008 at 6:30 p.m. at the Administration Building.

B. The ISBA Board Member Academy will be held on Thursday through Friday, July 10-11, 2008 at the Indianapolis Marriott East Hotel in Indianapolis, IN.

C. The New Teacher Orientation Meeting is scheduled for Thursday, August 7, 2008 at the Administration Building beginning at 8:00 a.m.

D. The Opening Day Teacher/Employee Organizational Meeting will be held on Monday, August 11, 2008 at Delta High School beginning at 7:00 a.m. with a Continental Breakfast. The program will begin at 7:45 a.m.

E. The ISBA/IAPSS Fall Conference will be held on Monday through Tuesday, September 29-30, 2008 at the Indiana Convention Center and the RCA Dome.

XIII. ADJOURNMENT

A motion was made by John Adams and seconded by Tyce Stebbins and Board President, Norb Heban adjourned the meeting at 7:12 p.m.

XIV. An executive session followed the business meeting on personnel matters.

NORB HEBAN

JOHN ADAMS

LISA CLAWSON

SEAN BURCHAM

TYCE STEBBINS