DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, AUGUST 19, 2008

6:30 P.M.

ADMINISTRATION BUILDING

MINUTES

Present: Norb Heban, President; John Adams, Vice-President; Lisa Clawson, Secretary; Tyce Stebbins, Member; Steve Hall, Assistant Superintendent; and Patrick W. Mapes, Superintendent.

Absent: Sean Burcham, Member

I. CALL TO ORDER

At 6:30 p.m. Board President, Norb Heban, called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. AMEND AGENDA

A. A motion was made by Lisa Clawson and seconded by John Adams to amend the agenda as presented by Superintendent Mapes. The motion was approved unanimously.

IV. MINUTES

A. A motion was made by Tyce Stebbins and seconded by Lisa Clawson to approve the minutes of the business meeting and executive sessions held on Tuesday, August 5, 2008. The motion was approved unanimously.

V. FINANCE

A. A motion was made by John Adams and seconded by Tyce Stebbins to approve the list of vouchers as presented. The motion was approved unanimously.

VI. OLD BUSINESS

A. None

VII. COMMUNICATIONS FROM THE FLOOR

A. None

VIII. NEW BUSINESS

A. Certified Staff

A motion was made by Tyce Stebbins and seconded by Lisa Clawson to approve the following certified staff recommendations as presented by Superintendent Mapes:

1. Employ Lori Shaw as an Assistant Principal at Delta Middle School effective August 11, 2008 pending successful completion of all pre-employment testing.

2. Employ Fall Test Prep positions for Eaton Elementary School:

Kim Clanin

Kim DeVoss

Lisa McKee

Tiffany Turner

3. Employ ISTEP Test Prep positions for Delta High School:

Joey Gossett – Language Arts

Scott Herring – Math

The motion was approved unanimously.

B. Classified Staff

A motion was made by John Adams and seconded by Tyce Stebbins to approve numbers one through eight of the classified staff recommendations as presented by Superintendent Mapes:

1. Terminate the contract of Robin Overbey as a school bus driver for the Corporation based upon verbal resignation effective immediately. The motion was approved unanimously.

2. Employ Debra Devoe as a contracted school bus driver for the Delaware Community Schools effective August 11, 2008 for the 2008-2009 school year.

3. Train and employ Mary Lu Wade as a substitute bus driver for the corporation effective August 15, 2008.

4. Employ Stephen Knupp as a Head Custodian at DeSoto Elementary School effective August 6, 2008 pending successful completion of all pre-employment testing.

5. Employ Amanda Schaubroeck as a Title I Instructional Assistant at Albany Elementary School effective August 11, 2008 for the 2008-2009 school year.

6. Employ Torrey Mullins as an Instructional Assistant at Eaton Elementary School effective August 11, 2008 for the 2008-2009 school year.

7. Employ Aimee Fant as an Instructional Assistant at Eaton Elementary School effective August 11, 2008 for the 2008-2009 school year.

8. Employ Sherri Spay as an Instructional Assistant at Eaton Elementary School effective August 11, 2008 for the 2008-2009 school year pending successful completion of all pre-employment testing.

The motion was approved unanimously.

9. Request authority to hire an additional Instructional Assistant at Royerton Elementary School prior to the next School Board Meeting.

A motion was made by John Adams and seconded by Tyce Stebbins to grant Superintendent Mapes the authority to hire an Instructional Assistant for Royerton Elementary School prior to the next School Board Meeting. The motion was approved unanimously.

C. Extra Curricular

1. The Board was informed of the resignation of David Reade as a Department Chair for Delta High School effective immediately.

2. The Board was informed of the resignation of Tara Harshbarger as a Senior Class Sponsor for Delta High School effective immediately.

3. The Board was informed of the resignation of Betty Johnson as a Math Bowl Coach at DeSoto Elementary School effective immediately.

4. The Board was informed of the resignation of Brian Lewis as a Boys Varsity Golf Coach for Delta High School effective immediately.

5. The Board was informed of the resignation of Ed Humphrey as an Assistant Seventh Grade Football Coach at Delta Middle School effective immediately.

A motion was made by Tyce Stebbins and seconded by Lisa Clawson to approve the following Extra Curricular recommendations as presented by Superintendent Mapes:

6. Appoint Heather Spoljaric as a Junior Class Co-Sponsor for Delta High School effective with the 2008-2009 school year.

7. Appoint Hanna Kikendall as a Sophomore Class Sponsor for Delta High School effective with the 2008-2009 school year.

8. Appoint Lauren Griffis as a Department Chair for the Special Education Department at Delta High School effective with the 2008-2009 school year.

9. Appoint Rebekah Weaver as a Department Chair for the Music Department at Delta High School effective with the 2008-2009 school year.

10. Appoint Rebekah Weaver as a Band Director for Delta High School effective with the 2008-2009 school year.

11. Appoint Erik Johnson as a Freshman Wrestling Coach at Delta High School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

12. Appoint Josh Smith as an Assistant Wrestling Coach at Delta High School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

13. Appoint Kaylee Winningham as an Assistant Cheer Coach at Delta High School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

14. Appoint Andrew Lewman as a Freshman Boys Basketball Coach at Delta High School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

15. Appoint Ed Humphrey as a Head Seventh Grade Football Coach at Delta Middle School effective for the 2008-2009 season.

16. Appoint Ricky Sumpter II as an Assistant Seventh Grade Football Coach at Delta Middle School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

17. Appoint Leann Glore as a Head Cheerleading Coach at Delta Middle School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

18. Appoint Alexis Glore as a Volunteer Cheerleading Coach at Delta Middle School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

The motion was approved unanimously.

D. Conference Requests/Field Trips

A motion was made by John Adams and seconded by Lisa Clawson to approve the following conference requests and field trips as presented by Superintendent Mapes:

1. Steve Hall requests permission for the Special Education Teachers to attend the ISTART 7 Training and Article 7 Update on Tuesday, September 9, 2008 at the Delaware Community School Corporation in Muncie, IN.

2. Don Harman requests permission to attend the INSAI Principals Meeting on Friday, August 22, 2008 at the Airport Holiday Inn in Indianapolis, IN.

3. Jennifer Conti requests permission to attend the Mentor Certification Training Program on Friday, August 22, 2008 and Wednesday, November 5, 2008 at Butler University in Indianapolis, IN.

4. Lance Brand requests permission to attend the Indiana Concurrent Enrollment Partnership Seminar on Tuesday, August 26, 2008 at the Indiana Commission for Higher Education in Indianapolis, IN.

5. Jim Koger, Don Harman, Kathy Hottinger, Chris Conley, Doug Marshall, Joe Schmaltz, Tim Brannock, and Steve Hall request permission to attend the Fall 2008 ISTEP+ Pretest Workshop on Tuesday, August 26, 2008 at Jay County High School in Portland, IN.

6. Jennifer Orchard, Tom Kemp, Susan Beal and Marsha Virgin request permission to attend the ISTART 7 Meetings on Wednesday, August 27, 2008 and Friday, August 29, 2008 at the Anthony Building in Muncie, IN.

7. Connie Stinson and Doug Wilder request permission to attend the Indiana University Counselor Workshop on Thursday, September 11, 2008 at the Horizon Center in Muncie, IN.

8. Connie Stinson, Tim Brannock, and Doug Wilder request permission to attend the Greater Muncie Area Council on Youth Leadership on Tuesday, September 23, 2008 at the “180” in Muncie, IN.

9. Norb Heban, John Adams, Lisa Clawson, Sean Burcham, Tyce Stebbins, Steve Hall, and Patrick Mapes request permission to attend the ISBA/IAPSS Fall Conference on Monday and Tuesday, September 29-30, 2008 at the Indiana Convention Center in Indianapolis, IN.

10. Dawn Raleigh and Matt Graham request permission to attend the Jr./Sr. Academic Coaches Conference on Monday, September 29, 2008 at the Indiana Convention Center in Indianapolis, IN.

11. Barry Harris requests permission to attend the IASBO Facility Conference on Thursday and Friday, October 9 & 10, 2008 at the Marriott Hotel in Indianapolis, IN.

12. Kim DeVoss requests permission to attend the Digitalis Starlab Training on Tuesday, October 21, 2008 in Connersville, IN.

13. Christopher Conley requests permission to attend the School Safety Specialist Academy Training on Thursday and Friday, November 6-7, 2008 at the Sheraton Hotel in Indianapolis, IN.

14. Dawn Raleigh and Matt Graham request permission to attend the Final 2010 Super Bowl Study Guide Meeting on Tuesday, November 18, 2008 at the IASP Office in Indianapolis, IN.

15. Lance Brand requests permission to attend the HASTI Science Convention on Thursday and Friday, February 5^th and 6^th, 2009 at the Indianapolis Convention Center in Indianapolis, IN.

16. Joe Schmaltz and Jennifer Conti request permission to take the Fifth Grade Class from DeSoto Elementary School to Camp Adventure on Friday, August 22, 2008 from 9:00 a.m. to 1:45 p.m.

17. Tim Cleland requests permission to take the boys tennis team from Delta High School to Jeffersonville for a tennis match from Friday, August 22, 2008 at 12:00 p.m. to Saturday, August 23, 2008 at 10:00 p.m.

18. Lance Brand requests permission to take the Biology 2 students from Delta High School to the Ft. Wayne Zoo to do field research for a semester project on Thursday, October 23, 2008 from 7:45 a.m. to 3:00 p.m.

19. Jan Morris requests permission to take the choir students from Royerton Elementary School to Washington D.C. to perform at the America Sings concert on Wednesday through Sunday, April 15-19, 2009.

The motion was approved unanimously.

E. Information and Proposals

1. Superintendent

a. 2009 Budget

Superintendent Mapes advised the Board we have been informed tax revenue will be slow in coming to the school due to a requirement to bill the taxes in two installments. We have not had to borrow money in recent years due to good cash flow and fiscal responsibility. If tax dollars are late in coming in, this could create financial difficulties and we will be watching the finances closely over the coming months.

A discussion of the Board followed regarding the finances.

b. Opening of School

Superintendent Mapes informed the Board the opening of school went well this year. Delaware Community School’s preliminary enrollment stands at 2,743 students. That is 39 less than last year’s ADM count. For the 2006-2007 school year, we had 2,803 students, so we have seen a decline in our student enrollment. The official count day for this year will take place on September 12, 2008.

c. Facilities

Superintendent Mapes informed the Board the maintenance staff is to be commended as they have worked long hours to ensure all buildings were ready to open on the first day of school. The Technology staff has also worked hard and should be commended as well. A lot of work has taken place over the summer to make sure we were as ready as possible to open a new school year.

A discussion of the Board followed regarding some of the ongoing projects as well as details of some projects recently completed.

2. Assistant Superintendent

a. A motion was made by Lisa Clawson and seconded by Tyce Stebbins to approve the request by Tom Devine to use the Delta High School pool for the Fall Learn-to-Swim program on the following Saturday from 9:00 a.m. to 12:00 p.m.: September 20 and 27, and October 4, 11, 18, and 25, 2008. The motion was approved unanimously.

b. ISTART 7 Forms

Assistant Superintendent Hall informed the Board the Delaware County Special Education Co-op is recommending all Special Education forms used by Delaware County Schools become the same as those forms used by the State. This would make these forms standard as students leave our school districts or come in from other Indiana districts. This will involve a lot of training for our staff as we make the changes.

3. Director of Transportation

a. Transportation Update

Director of Transportation, Bruce Wiemer, informed the Board the year is off to a good start thanks to a lot of hard work from the staff at transportation. Mr. Wiemer thanked his staff. He also informed the Board the early registration was very helpful to his department.

The Board discussed with Mr. Wiemer some of the difficulties in getting all of our students onto routes that work with their morning and afternoon schedules.

IX. LETTERS/NOTES

A. None

X. BOARD MEMBER COMMENTS

Lisa Clawson – I’d like to thank those who came out for the Board meeting this evening. Thank you to everyone for the hard work of getting the school year started right. Special thanks to the technology, maintenance and transportation departments for their hard work of the last few weeks.

Tyce Stebbins – I’d like to thank everyone for working hard to get everything up and running on time to open our buildings for the new school year. Thank you also to those who keep our website up and running and for getting the minutes on there for the public.

John Adams – I would concur with my fellow Board members. Thank you to all for the hard work in getting ready for school. I know it’s tough to get everything ready in time and the Board appreciates that hard work. We know we hire professionals and we know it will get done. It’s time for the fall season of sports to get underway and I wish the teams and especially our new coaches well. Let’s have a great season.

Norb Heban – I would echo all those things. I’m proud to see the great shape our schools are in. Mr. Barry Harris and staff, great job! Mr. Hall, thank you for the great job on opening day. The speakers were well received.

XI. FUTURE MEETINGS

A. The next meeting of the Board of School Trustees is scheduled for Tuesday, September 2, 2008 at 6:30 p.m. at the Administration Building.

B. The ISBA/IAPSS Fall Conference will be held on Monday and Tuesday, September 29-30, 2008 at the Indiana Convention Center and the RCA Dome.

XII. ADJOURNMENT

A motion was made by John Adams and seconded by Lisa Clawson and Board President, Norb Heban adjourned the meeting at 7:35 p.m.

XIII. An executive session followed the business meeting on personnel matters.

NORB HEBAN

JOHN ADAMS

LISA CLAWSON

SEAN BURCHAM

TYCE STEBBINS