DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, AUGUST 5, 2008

6:30 P.M.

ADMINISTRATION BUILDING

 

An executive session was held at 5:30 p.m. prior to the business meeting on personnel matters.

 

MINUTES

 

Present:  Norb Heban, President; John Adams, Vice-President; Lisa Clawson, Secretary; Sean Burcham, Member; Tyce Stebbins, Member; Steve Hall, Assistant Superintendent; and Patrick W. Mapes, Superintendent.

 

I.                   CALL TO ORDER

 

At 6:30 p.m. Board President, Norb Heban, called the meeting to order.

 

II.                PLEDGE OF ALLEGIANCE

 

III.             AMEND AGENDA

 

A.     A motion was made by Sean Burcham and seconded by Lisa Clawson to amend the agenda as presented by Superintendent Mapes.  The motion was approved unanimously.

 

IV.              MINUTES

 

A.     A motion was made by John Adams and seconded by Sean Burcham to approve the minutes of the business meeting and executive session held on Tuesday, July 29, 2008.  The motion was approved unanimously.

 

V.                 FINANCE

 

A.     A motion was made by Sean Burcham and seconded by John Adams to approve the list of vouchers as presented.  The motion was approved unanimously.

 

B.     2009 Budget

 

Superintendent Mapes informed the Board the Department of Local Government Financing has allowed a change in the dates for adoption of parts of the 2009 budget.  The adoption date for five of the funds has been moved to December 1, 2009.

 

A motion was made by Sean Burcham and seconded by Tyce Stebbins to approve the 2009 budget calendar along with Capital Project and Bus Replacement Funds for advertising as presented by Superintendent Mapes.  The motion was approved unanimously.

 

VI.              OLD BUSINESS

 

A.     Salary and Wage Recommendations

 

A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the salary and wage recommendations with the additional health benefit for classified employees as presented by Superintendent Mapes.  The motion was approved unanimously.

 

B.     Transportation Handbook – Second Reading

 

A motion was made by John Adams and seconded by Sean Burcham to approve the Transportation Handbook with the revisions as presented by Superintendent Mapes.  The motion was approved unanimously.

 

VII.           COMMUNICATIONS FROM THE FLOOR

 

There were no communications from the floor.

 

VIII.        NEW BUSINESS

 

A.     Certified Staff

 

1.       A motion was made by John Adams and seconded by Sean Burcham to grant the Superintendent authority to hire needed personnel prior to the next Board meeting to facilitate the opening of school.  The motion was approved unanimously.

 

B.     Classified Staff

 

1.       The Board was informed of the resignation of Kevin West as a bus driver for the corporation effective immediately.  Mr. West will remain as a substitute bus driver for the 2008-2009 school year.

 

2.      The Board was informed of the resignation of Paul Ashcraft as an Instructional Assistant for Eaton Elementary School effective immediately.

 

3.      The Board was informed of the resignation of Brad Davis as an Instructional Assistant for Eaton Elementary School effective immediately.

 

4.      The Board was informed of the resignation of Jill Campbell as a Food Service Employee for Eaton Elementary School effective immediately.

 

A motion was made by Tyce Stebbins and seconded by Sean Burcham to approve the cancellation of a bus driver’s contract for the 2008-2009 school year as well as to employ the following contracted school bus drivers in numbers 6, 7, and 8 as presented by Superintendent Mapes:

 

5.      Cancellation of Trisha Maple’s contract as a Corporation bus driver effective immediately.

 

6.      Employ William Kissell as a contracted school bus driver for the Delaware Community Schools effective for the 2008-2009 school year.

 

7.      Employ Richard Grindle as a contracted school bus driver for the Delaware Community Schools effective for the 2008-2009 school year.

 

8.     Employ Debra Fisher as a contracted school bus driver for the Delaware Community Schools effective for the 2008-2009 school year.

 

The motion was approved unanimously.

 

C.     Extra Curricular

 

1.       The Board was informed of the resignation of Eric Ryan as an assistant 7th grade football coach for Delta Middle School effective immediately.

 

A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the following extra-curricular appointments as presented by Superintendent Mapes:

 

2.      Appoint Eric Ryan as a Freshman Class Sponsor for Delta High School effective for the 2008-2009 school year.

 

3.      Appoint Daniel Bergren as an Assistant Volunteer Volleyball Coach at Delta Middle School effective for the 2008-2009 season pending successful completion of all pre-employment testing.

 

4.      Appoint Eric Ryan as an Assistant Freshman Football Coach at Delta High School effective for the 2008-2009 season.

 

The motion was approved unanimously.

 

D.    Conference Requests/Field Trips

 

A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the following conference requests and field trips with the changes as presented by Superintendent Mapes:

 

1.       Chris Conley, Joe Schmaltz, Kathy Hottinger, Doug Marshall, Chris Hannah, Leslie Orman, Lisa McKee, and John Kelly request permission to attend the Acuity Train the Trainer Seminar on Thursday, August 21, 2008 at a place to be determined in Richmond, IN.

 

2.      Tarinna Morris requests permission to attend the School Construction Finance from A to Z Seminar on Wednesday, September 10, 2008 at the Primo West in Plainfield, IN.

 

3.      Joe Schmaltz requests permission to attend the Indiana School Safety Specialist Advanced Training on Thursday and Friday, November 6-7, 2008 at the Sheraton-Keystone in Indianapolis, IN.

 

4.      Doug Marshall requests permission to attend the Indiana School Safety Specialist Advanced Training plus International Bullying Prevention on Thursday and Friday, November 6-7, 2008 at the Sheraton-Keystone in Indianapolis, IN.

 

5.      Joe Schmaltz requests permission to take the DeSoto Elementary School fourth and fifth grade students to Camp Tecumseh from 8:15 a.m. on Thursday, September 25, 2008 to 2:00 p.m. on Friday, September 26, 2008.

 

The motion was approved unanimously.

 

E.     Information and Proposals

 

1.             Superintendent

 

a.      Conflict of Interest Statement

 

A motion was made by John Adams and seconded by Sean Burcham to accept the conflict of interest statement for Assistant Superintendent Hall as presented by Superintendent Mapes.  The motion was approved unanimously.

 

2.            Assistant Superintendent

 

a.      Request to surplus various items as listed at Delta Middle School

 

A motion was made by Sean Burcham and seconded by Lisa Clawson to approve the surplus of old computers from Delta Middle School as presented by Assistant Superintendent Hall.  The motion was approved unanimously.

 

b.      Early Intervention Grant

 

Assistant Superintendent Hall informed the Board we had received an Early Intervention Grant from the Department of Education.  All four elementary schools will divide the awarded amount of $71,855.00 effective for August 1, 2008 through June 30, 2009.

 

IX.              LETTERS/NOTES

 

A.     None

 

X.                 BOARD MEMBER COMMENTS

 

Tyce Stebbins – I’d like to thank everyone for coming this evening.  I would also like to congratulate Darcy Dorton who was involved in the Junior World Championships.

 

John Adams – I would concur with my fellow Board member.  School is just around the corner and I know everyone is working hard to get everything ready.  I wish our upcoming sports teams well this year.  I appreciate all the hard work.

 

Lisa Clawson – I would concur with my fellow Board members.  I would also like to thank Mr. Steve Hall for the work in getting the grant money.

 

Sean Burcham – I would concur with my fellow Board members.  Thank  you to those of you who came this evening.

 

Norb Heban – I would also concur with my fellow Board members.  Mr. Steve Hall, thank you for the work in getting the grant money.  I’d like to thank everyone for coming.  Mr. Moulton, best of luck at the start of classes next week.

 

XI.              FUTURE MEETINGS

 

A.     The next meeting of the Board of School Trustees is scheduled for Tuesday, August 19, 2008 at 6:30 p.m. at the Administration Building.

 

B.     The New Teacher Orientation Meeting is scheduled for Thursday, August 7, 2008 at the Administration Building beginning at

8:00 a.m.

 

C.     The Opening Day Teacher/Employee Organizational Meeting will be held on Monday, August 11, 2008 at Delta High School beginning at 7:00 a.m. with a Continental Breakfast.  The program will begin at 7:45 a.m.

 

D.    The ISBA/IAPSS Fall Conference will be held on Monday and Tuesday, September 29-30, 2008 at the Indiana Convention Center and the RCA Dome.

 

XII.           ADJOURNMENT

 

A motion was made by John Adams and seconded by Tyce Stebbins and Board President, Norb Heban adjourned the meeting at 6:58 p.m.

 

An executive session followed the business meeting on personnel matters.

 

 

 

NORB HEBAN                                                                                                                                

 

JOHN ADAMS                                                                                                                                 

 

LISA CLAWSON                                                                                                                             

 

SEAN BURCHAM                                                                                                                           

 

TYCE STEBBINS