OFFICE OF SUPERINTENDENT

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETINGS

WORK SESSION

AUGUST 10, 2010

6:30 p.m.

ADMINISTRATION BUILDING

MINUTES

Present: Tyce Stebbins, President; Norb Heban, Vice-President; Trent Fox, Secretary; John Adams, Member; Lorraine Tomlin, Member; Darin Gullion, Assistant Superintendent; and Steven R. Hall, Superintendent

I. CALL TO ORDER

At 6:30 p.m. Board President, Tyce Stebbins, called the meeting to order.

II. PLEDGE OF ALLEGIANCE

III. MINUTES

A. A motion was made by Norb Heban and seconded by Trent Fox to accept the minutes of the business meeting and executive session on Tuesday, August 3, 2010. The motion was approved unanimously.

IV. FINANCE

A. A motion was made by John Adams and seconded by Lorraine Tomlin to accept the list of vouchers as presented. The motion was approved unanimously.

V. NEW BUSINESS

A. Contract with Energy Solutions by JMS

Assistant Superintendent Gullion informed the Board the contract with Energy Solutions by JMS, our guaranteed energy provider selected in a previous meeting by the Board, is ready for approval. The Board discussed the contract with Barry Harris, Director of Maintenance, and Steve Murphy, School Attorney.

A motion was made by John Adams and seconded by Lorraine Tomlin to accept the contract with Energy Solutions by JMS as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

Mr. Kurt Schneider of Energy Solutions by JMS spoke with the Board regarding some of the energy savings they are hoping to incorporate in the Delta High School parking lot lighting.

B. Bond Anticipation Note

A motion was made by Norb Heban and seconded by Trent Fox to approve the resolution approving the issuance of the bond anticipation note as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

C. Budget Review

Assistant Superintendent Gullion presented the 2011 budget forecast for the Delaware Community School Corporation. The Board reviewed many different forms relating to the budget.

Estimated 2011 Revenue and Expenditures

The Board discussed many aspects of the 2011 estimated budget numbers including the use of the Rainy Day Fund.

Timeline

Assistant Superintendent Gullion outlined dates for advertising and approval of the 2011 budgets

Form 1

Assistant Superintendent Gullion informed the Board Form 1 is the main budget worksheet with appropriations for the 2011 budget numbers. Assistant Superintendent Gullion thanked Tarinna Morris, Corporation Treasurer, for her help in preparing the budget and double checking numbers.

Form 2, Bus Replacement Plan, Capital Project Plan, and Debt Worksheets

Assistant Superintendent Gullion summarized each of these budget forms with the Board.

Form 3

Assistant Superintendent Gullion informed the Board Form 3 is the form that will be published in the paper on approval of the Board.

Forms 4-B, 1-S, Line 2 and Comparisons

Assistant Superintendent Gullion summarized each of these budget forms with the Board.

Tax Neutrality, Reduce Appropriations for 2010, and Resolution for Expenditures for Rainy Day Funds

Assistant Superintendent Gullion summarized each of the Resolutions for the Board. The Board discussed the possibility of utilizing Rainy Day Funds to finish repairs to Royerton Elementary School’s roof and masonry.

D. Advertisement of Budget

A motion was made by Trent Fox and seconded by Norb Heban to approve advertising the budget as presented by Assistant Superintendent Gullion. The motion was approved unanimously.

VI. FUTURE MEETINGS

A. A regular meeting of the Board of School Trustees is scheduled for Tuesday, August 17, 2010 at 6:30 p.m. at the Administration Building.

B. A public hearing on CPF Plan, Bus Replacement Plan, 2011 Budget, Tax Neutrality Resolution, and Resolution to Reduce Appropriations will take place on Wednesday, September 1, 2010 at 6:30 p.m.

C. ISBA/IAPSS Fall Conference is scheduled for September 27-28 at the Indiana Convention Center.

VII. ADJOURNMENT

A motion was made by John Adams and seconded by Lorraine Tomlin and Board President, Tyce Stebbins, adjourned the meeting at 7:55 p.m.

TYCE STEBBINS

NORB HEBAN

TRENT FOX

JOHN ADAMS

LORRAINE TOMLIN