Constitution and By-Laws of

Eaton Elementary School

Parent/ Teacher Organization

 

 

I.               Name and Nature of Organization.

 

The name of the organization shall be the Eaton Elementary P.T.O.

It is not affiliated with any similar organization.

 

 

II.             Objectives.

 

The objectives of the Organization are:

 

a.      To promote the welfare of children in home, school and the community.

b.     To foster and promote enactment of adequate laws for protection and care of youth.

c.      To bring into closer relation the home and the school, that parent and teachers may cooperate intelligently in the training of the child.

 

III.          Membership.

 

Any parent or person responsible for a child, or any teacher or staff member in the Eaton Elementary School is eligible for membership.

 

IV.          The Executive Committee

 

The Executive Committee shall be made up of the officers of the P.T.O. and the principal.

 

a.     Officers of the P.T.O. shall conduct all meetings with the building administrator or his designee in attendance.

b.     Members present shall constitute a quorum for the transaction of business at the meetings.

c.      The meetings shall be conducted in the following order:

 

1.      Call to order

2.      Reading of minutes

3.      Treasurer’s report

4.      Unfinished business

5.      New business

 

d.     The executive committee shall distribute via the building administrator a report of activities to all parents regularly. It will be available by the office window and on- line at www.delcomschools.org/ees.

e.       A written agenda shall be prepared by the president and distributed at meetings.

f.        The executive committee is responsible for the disbursement of funds.

 

V.            Officers.

 

Any member of the Organization is eligible for election to any office of the Organization, subject to the members consent. When the election is held, nominations from the floor may be taken, subject to the member’s consent.

 

The Officers of the organization shall consist of a President. Vice President, Secretary, and Treasurer.

 

The Officers of the Organization shall be elected at the spring meeting by the membership. No person shall serve more than three (3) consecutive terms in the same office. By majority vote by the executive committee, an officer may be re-elected to serve more than three (3) consecutive terms. The term of office is to be July 1st through June 30th.

 

a.     President

The President shall serve as the presiding officer at all of the meetings of the membership and of the Executive Committee.

 

The President shall serve as an Ex-Officio member of all Committees.

 

b.     Vice President

The Vice-President shall perform the duties of the President in the event of absence or inability of the President to serve.

 

In the event of the inability of both the President and Vice-President to serve as presiding officer, the Executive Committee shall elect a temporary chairman from among it’s members. This rule shall also be followed in regard to the Office of the Secretary and Treasurer.

 

c.      Secretary

The secretary shall prepare and maintain records of all meetings of the membership and the Executive Committee.

 

d.     Treasurer

An Executive Committee member and another member shall prepare deposit funds. In such depositories as the Executive Committee designates the Treasurer shall keep an accurate account of all receipts and disbursements of such funds. The fiscal year shall be from July 1st through June 30th.

 

The Treasurer’s account shall be examined annually at the close of the fiscal year by the school treasurer. Who, satisfied that the Treasurer’s annual report is correct, shall sign a statement at the first fall meeting of the year.

 

 

VI.          Schedule of Meetings.

 

a.      There shall be no less than four (4) general meetings annually, one to be held in the fall and one to be held in the spring. Other meetings shall be held by the Executive Committee.

 

b.     The agenda of all general meetings shall be determined by the Executive Committee.

c.      The members present shall constitute a quorum for the transaction of business in any regular meetings of the Organization. The membership shall be notified at least five (5) days in advance of any general meeting.

d.      The procedure at all the meetings shall be controlled by Robert’s Rules of Order.

 

 

VII.       Committees

 

The Executive Committee may appoint committees as deemed necessary, and shall delegate to all such committees duties necessary to the performance of their respective functions. Examples: Steering Committee, Projects and Activities, or Nomination Committee.

 

VIII.     Provision For Amendments

 

This Constitution and By-Laws may be amended at any meeting of the membership by two-thirds vote of the members present and voting, provided that the notice of the proposed amendment has been given in writing at least two (2) weeks prior to the meeting at which any such amendment is proposed.

 

The school administrator has final authority to approve/disapprove any decisions made by the Executive Committee.