September 7, 2017

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

THURSDAY, SEPTEMBER 7, 2017

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  Trent Fox, President; John Adams, Vice President; Alice Gillis, Secretary; Tyce Stebbins, Member; Adam Williams, Member; Darin Gullion, Assistant Superintendent


Absent:  Reece Mann, Superintendent


  1. CALL TO ORDER


At 6:30 p.m. Board President, Trent Fox, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE


President Fox recessed the regular business meeting to hold a Public Hearing.  Dr. Gullion, Assistant Superintendent, explained the purpose of the hearing and asked for public comments on the following:


2018 Budgets

   2018-2020 Capital Projects plan

2018-2029 Bus Replacement plan


 No comments were received.  A motion was made by Adam Williams and seconded by Alice Gillis and President Fox closed the hearing and resumed the regular business meeting.  The motion was approved 5-0 vote.




  1. AMEND AGENDA


A motion was made by John Adams and seconded by Tyce Stebbins to amend the agenda, as presented.  The motion was approved 5-0 vote.




  1. MINUTES


A motion was made by John Adams and seconded by Tyce Stebbins to accept the minutes of the business meeting and executive session held on Tuesday, August 15, 2017.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (item 1):


  1. Edmentum CP $22,885.25

(Software Renewal)


The motion was approved 5-0 vote.


A motion was made by John Adams and seconded by Alice Gillis to approve the following (items 2-3):


  1. CDW-G CP $20,070.00

(LCD Projectors)


  1. Preferred IT CP $24,211.50

(Sonic Wall)


The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Alice Gillis to approve the following resolutions:


Tax Neutrality Resolution

Resolution to Reduce 2017 Appropriations

Resolution to Expend Rainy Day Fund

Resolution to Transfer to Rainy Day Fund


The motion was approved 5-0 vote.


  1. FCCLA SPECIAL PRESENTATION



  1. COMMUNICATIONS FROM THE FLOOR

Amy Lewman, Assistant Principal at Royerton Elementary School, informed everyone they finished NWEA testing last week and afterwards they were able to do detailed data talks with their grade levels.  She stated they will use the data gathered from NWEA to start tiering off their RTI and providing each kid with the best possible fit for Math and English.  She informed everyone they gave their teachers a directive at the beginning of the year that their request was for them to make a positive phone call home to every student’s parents.  Ms. Lewman stated her and Ms. McGuire have also made “good news” phone calls. As they have been making the good news phones calls, they are constantly hearing from parents how nice it was to have a positive phone call before a potential negative phone call could come indicating their child’s behavior was off task.  She stated this has really changed the climate with parents.

Christopher Conley, Principal at Delta High School, stated the week before Labor Day they held Youth Salute where they recognized over 69 seniors around Delaware County.  He stated that each school has a winner who receives an $1,100 scholarship.  For Delta, it was Audrey Summers.  He said the highlight of the day is when they pick 6 students who get to travel to Washington University in St. Louis for the Town Meeting on Tomorrow.  Audrey Summers and Cade Orchard were picked to go.  He said for the first time, they picked two alternates so there were 8 total selected.  Ryan Fox was one of the alternates.  He stated throughout all of their criteria, they rank each student and the #1 person from Delta was Audrey, but he said what you have to keep in mind is we had 2 more students that were in the top 8 for the entire county in all of that scoring.  Mr. Conley stated the top 6 get to go to the Town Meeting on Tomorrow which is quite an achievement.  The Town Meeting on Tomorrow is a tremendous organization and activity that is held every year.  He stated the kids involved with this tend to stick together and when they are home for college, they still get together.  He said unfortunately for Cade and Ryan, the departure date is Semi-State for cross county so if they get that far, we may have an issue.  He stated its unfortunate with the dates, but its tremendous 3 of the top 8 were from Delta High School.





  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Tyce Stebbins and seconded by John Adams to approve the following (item 1):


  1. Retirement of Linda Moore, Instructional Assistant and Wildcat Choir Assistant at Albany Elementary School, effective September 16, 2017.  


The motion was approved 5-0 vote.


A motion was made by Adam Williams and seconded by Tyce Stebbins to approve the following (items 2-3):


  1. Resignation of Donica Lee, Food Service Manager at Albany Elementary School, effective September 22, 2017.  She would like to remain on the sub list.


  1. Resignation of Christine Whittenburg, Food Service Cook at Delta Middle School, effective September 22, 2017.  She would like to remain on the sub list.


The motion was approved 5-0 vote.


A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items 4-12):


  1. Recommendation to employ Racheal Green as a Food Service Cook at Eaton Elementary School, effective September 18, 2017.  


  1. Recommendation to employ Nancy Clawson as a Food Service Cook at Delta Middle School, effective September 8, 2017, pending successful completion of all pre-employment testing.  


  1. Recommendation to employ Jackie Wise as a Food Service Cook at Delta Middle School effective September 8, 2017.


  1. Recommendation to employ Jenna Parsons as a Latchkey Assistant effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to transfer Brandy Sorrell from a Food Service Cook to a Food Service Manager at Albany Elementary School effective September 18, 2017.


  1. Recommendation to transfer Robin Huston, Food Service Cook at Albany Elementary School to Delta High School, effective       September 18, 2017.


  1. Recommendation to transfer Kenneth Stevens from a Substitute Bus Aide to a Full Time Bus Aide effective immediately.


  1. Recommendation to transfer Walter Wilson, School Bus Driver, from Route 23 to Route 06, as presented.


  1. Recommendation to employ Melissa Miller as a Food Service Cook at Albany Elementary School effective September 18, 2017, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.


  1. Extra-Curricular


A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items 1-2):


  1. Resignation of Elizabeth Lay, Technology Trainer at Eaton Elementary School, effective at the end of the 2016-17 school year.


  1. Resignation of Michelle Alley, Spell Bowl Coach at Royerton Elementary School, effective August 11, 2017.


The motion was approved 5-0 vote.



A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 3-5):


  1. Recommendation to employ Linda Case as a Freshmen Class Sponsor at Delta High School effective for the 2017-18 school year.


  1. Recommendation to employ Lindsay Roberts as a Spell Bowl Coach at Royerton Elementary School effective for the 2017-18 school year.


  1. Recommendation to employ Adrianne Henderson as a Technology Trainer at Eaton Elementary School effective for the 2017-18 school year.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 1-19):


  1. Greg Kile, Lindsey Thompson, and Julie Brown request permission to attend the Indiana Tech Coaches Team Meeting to be held on September 6, 2017 at MSD Wayne in Indianapolis, IN.


  1. Julie Marshall and Megan Stroble request permission to attend Camp Tecumseh to be held from September 7, 2017 through September 8, 2017 at Camp Tecumseh in Brookston, IN.


  1. Joey Gossett requests permission to attend Enhancing Instructional Leadership Through Systematic Systems and Improving Teacher Effectiveness Through Strategic Coaching to be held on September 12, 2017 at Ft. Wayne Northrop High School in Ft. Wayne, IN.


  1. Jennifer Conti, Anna Clark, and Jennifer Case request permission to attend Youth Suicide Prevention and Intervention to be held on September 14, 2017 at the Suzanne Gresham Center in Muncie, IN.


  1. Lauren Griffis and Emily Lamb request permission to attend Transition IEP Regional Meeting to be held on September 19, 2017 at Huntington University in Huntington, IN.


  1. Amy Larrabee requests permission to attend The Transition IEP: Ensuring a Quality, Compliant, and Student Focused Process to be held on September 26, 2017 at Ivy Tech in Lafayette, IN.

  2. Karen Kirtley requests permission to attend FCCLA State Executive Meetings to be held on September 26, 2017; December 1, 2017; and January 12, 2018 in Indianapolis, IN.


  1. Greg Kile requests permission to attend the NWEA Regional Workshop to be held on September 27, 2017 at Washington Township in Indianapolis, IN.


  1. Darin Gullion and Scott Gard request permission to attend Advancing Student-Centered Technology and Asset Protection Seminar to be held on September 28, 2017 at Primo Banquet and Conference Center in Indianapolis, IN.


  1. Tom Kemp and Joe Oliver request permission to attend The Transition IEP: Ensuring a Quality, Compliant, and Student Focused Process to be held on September 28, 2017 at Easter Seals Crossroads in   Indianapolis, IN.


  1. Reece Mann and Darin Gullion request permission to attend the 2017 ISBA/IAPSS Fall Conference to be held from October 2, 2017 through October 3, 2017 at the Indiana Convention Center in Indianapolis, IN.


  1. Jennifer Orchard, Emily Tressler, and Becky Weiseman request permission to attend Learn it Today, Use it Tomorrow to be held on October 4, 2017 at MSD of Lawrence Township in Indianapolis, IN.


  1. Jennifer Case and Anna Clark request permission to attend the IDOE Regional Counselor Workshop to be held on October 4, 2017 at IUPUI in Indianapolis, IN.


  1. Lourdes Davis-Gordon, Robert Stevens, and Melba Fox request permission to attend the Indiana Foreign Language Teachers Association Conference to be held on November 3, 2017 at the Sheraton at Keystone Crossing in Indianapolis, IN.


  1. Christopher Conley requests permission to attend the Graduation Pathways Panel to be held on November 7, 2017 at the Indiana State Library in Indianapolis, IN.


  1. Scott Gard, Aaron Gordon, Lindsey Thompson, Greg Kile, and Julie Brown request permission to attend the H.E.C.C. Conference to be held from November 8, 2017 through November 10, 2017 at the Crown Plaza in Indianapolis, IN.


  1. Amanda Lewis requests permission to attend Project Success Regional Training to be held on November 9, 2017 at the Muncie Career Center in Muncie, IN.


  1. Joey Gossett requests permission to attend the IASP Assistant Principals Conference to be held from November 17, 2017 through November 18, 2017 at the Marriott Downtown in Indianapolis, IN.


  1. Christy McGuire requests permission to attend the Indiana Association of School Principals Fall Conference to be held from November 19, 2017 through November 21, 2017 at the Marriott in Indianapolis, IN.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to approve 2-Hour Delay Professional Development, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Tyce Stebbins to approve Speech Therapy Services, as presented. The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to approve Psychoeducational Assessment Services, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the EES Camp Tecumseh Trip, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Tyce Stebbins to approve the FCCLA State Executive Meetings, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by John Adams to approve the request for an unpaid 1 day leave, as presented.  The motion was approved 5-0 vote.


  1. Dr. Gullion informed the Board about the 2017 ISBA/IAPSS Fall Conference, as presented.  

  2. Dr. Gullion informed the Board about the following fundraisers:


  1. Scott Blakely, Eaton Elementary School, requests permission to sell Eaton spirit wear from August 28, 2017 through December 25, 2017, as presented.  Proceeds go towards student activities.


  1. Rebekah Weaver and Miranda Hummel, Student Council, request permission to hold a dodgeball game during Homecoming week on September 18, 2017 from 6:00 p.m. to 9:00 p.m. at Delta High School, as presented.  Proceeds go towards Student Council.


  1. Rebekah Weaver and Miranda Hummel, Student Council, request permission to hold a powderpuff football game during Homecoming week on September 20, 2017 from 6:00 p.m. to 9:00 p.m. at Delta High School, as presented.  Proceeds go towards Student Council.


  1. Wendy Brown and Morgan Jones, DJHS, requests permission to hold a dance on September 22, 2017 from 5:00 p.m. to 7:00 p.m. at Delta Middle School, as presented.  Proceeds go towards funding the activities of DJHS throughout the year.


  1. Karen Kirtley, FCCLA, requests permission to hold Halloween Fun Night on October 27, 2017; a Holiday Extravaganza Vendor Fair on December 9, 2017; sell Little Caesars Pizza Kits from January 5, 2018 through January 19, 2018; and hold Basket Bingo on April 17, 2018, as presented.  Proceeds go towards members attending FCCLA functions.


  1. Julie George, DHS Swim Boosters, requests permission to hold Swim-To-Win (Swim-A-Thon) on December 2, 2017 from 10:00 a.m. to 11:00 a.m. at Delta High School, as presented.  Proceeds go towards purchasing equipment, apparel, and fund meals/snacks for the team.


  1. Julie George, DHS Swim Boosters, requests permission to hold a spaghetti dinner on December 8, 2017 from 5:00 p.m. to 7:00 p.m. at Delta High School, as presented.  Proceeds go towards equipment, apparel, and fund meals/snacks for the team.



  1. Lynde Bratton, RES 4th and 5th Grade, requests permission to sell World’s Finest Chocolate from January 16, 2018 through February 9, 2018 at Royerton Elementary School, as presented.  Proceeds go towards helping with financial costs for the students going to Camp Flat Rock.


  1. Me-Me Pruitt, American Heart Association (Jump Rope for Heart), requests permission to collect donations from January 22, 2018 through January 28, 2018 at Royerton Elementary School, as presented.  Proceeds go towards the American Heart Association.


  1. Teresa Schwer and Kelly Green, Royerton Student Council, request permission to sell Candy Grams from February 8, 2018 through February 14, 2018 at Royerton Elementary School, as presented.  Proceeds go towards Student Council activities.


  1. Teresa Schwer and Kelly Green, Royerton Student Council, request permission to collect food donations and/or money for charities TBD at Royerton Elementary School, as presented.  Proceeds go towards Center Chapel Food Pantry, Secret Families, and other community organizations.


  1. Assistant Superintendent


A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items 1-4):


  1. Use of Facilities:


  1. Andy Lewman, Delta Girls’ Basketball, requests permission to use the Delta High School gym from September 2017 through March 2018 to hold skills/elementary practices, as presented.


  1. Dawn Raleigh, Delta Learn To Swim, requests permission to use the Delta High School pool from September 16, 2017 through October 21, 2017 from 8:45 a.m. to 11:30 a.m. to hold swim lessons, as presented.


  1. Barbara Broyles, Eden Church Tutoring/Mentoring Outreach, requests permission to use the Eaton Elementary library, kindergarten room, and art room beginning September 25, 2017 from 6:00 p.m. to 7:00 p.m. to hold tutoring/mentoring for K-12th grade once a week on Mondays, as presented.

  2. Mark Detweiler, Delta Boys’ Basketball, requests permission to use the Delta High School main and auxiliary gyms from November 2017 through January 2018 from 12:00 p.m. to 6:00 p.m. to hold a Youth Basketball League, as presented.


The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the Child Nutrition Program Procurement Plan, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the request for the Delta Middle School Athletic Department to accept a donation of wrestling uniforms from Gary Schliessman and The Delta Wrestling Club, as presented.  The motion was approved 5-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Adam Williams – Mr. Williams thanked everyone for coming.  He loved the FCCLA presentation and stated it was very nice.  He appreciates them emphasizing the process of getting involved and being in a club or some sort of extracurricular activity because he truly believes in that.  He commented they are doing neat stuff with that group.  

Tyce Stebbins – Mr. Stebbins concurred with Mr. Williams about the Ashton’s and the FCCLA program.  He thinks it’s awesome when our kids get involved in extracurricular activities.  He congratulated Ms. Summers, Mr. Orchard, and Mr. Fox on their Youth Salute nominations.  He said although the timing does sound bad if Semi-State for cross country is the same day as the meeting, he thinks making a decision like that is really important to learn at an early age.  It teaches kids what life is going to be about.  He stated sometimes those opportunities come with an expense, but it is neat to see our kids grow and exhibit maturity and also exhibit the maturity to make decisions and know it is going to affect them later.  He congratulated Ms. Moore on her retirement and stated the donation from the Delta Wrestling Club is incredible.  He informed everyone the National High School Association changed wrestling uniforms from the traditional singlet, which is still allowed, to fight shorts and compression tops.  He stated there are a lot of young men that don’t care to wear the uniforms and this will give them more opportunities to feel confident out there.  

Mr. Stebbins read a letter from the Superintendent of Dickinson Schools, which was probably one of the hardest hit areas in Houston due to the hurricane.  He stated to put this in perspective, there are always people out there who have something worse.  In Dickinson, the Superintendent sent out a letter to his staff.  He stated 50% of their employees were displaced by the hurricane and 30% more had total loss and will be looking for something new. They don’t have a home anymore, there probably aren’t any apartments, and there are little to no hotels available.  He stated their projected drop in students is over 80%.  The Dickinson Superintendent thinks they are going to lose 80% of their students because of the hurricane.  Mr. Stebbins stated it’s just something to think about.  One day you are open for business and the next day you never see those kids again.  He said the time we have is valuable and what we have as far as resources is something to be grateful for.  The opportunity we have to do what is asked of us is important and a responsibility we all should embrace because you don’t ever know what’s coming next.  Mr. Stebbins thanked those that work really hard.  He hopes the people affected by the hurricane get a great deal of help and wants everyone to think about that as we approach our next day.

Alice Gillis – Ms. Gillis read the newspaper this morning and is smiling because of our placement in ISTEP.  She is very proud that Delaware Community Schools did really well.  She congratulated the whole corporation and stated it was very well done.  She congratulated Hunter and Jordan with their accomplishments in FCCLA.  She thinks the good news phone calls that Royerton are doing sound terrific.  She congratulated the Youth Salute winners and stated it is awesome to have 3 Delta students up there pretty high.  She applauded Mr. Conley, Mr. Kile, and all their cohorts for getting the approval for the Professional Development days.  She sees it as a necessity and a good thing.  She thanked the Delta Wrestling Club for the wrestling uniform donation.  She informed everyone DelCom 4-H is taking up donations to send gift cards to 4-Hers in Texas.  They have extended it until September 20th for anyone who would like to donate to this cause.  Ms. Gillis stated she has connections at Texas A&M and they are saying some 4-Hers have lost everything.  Ms. Gillis is trying to get the news out there.  She stated you can drop donations off at the Extension Office or to any of the leaders of the DelCom 4-H Club.

John Adams – Mr. Adams concurred with his fellow board members.  He thinks the FCCLA presentation was awesome.  He stated it’s not always about Friday and Saturday nights, it’s about other extracurricular activities that are provided.  He gave a shout-out to our administrators and those who help teach smaller clubs and extracurricular activities because they are important.  He stated the FCCLA gentlemen are obviously getting something valuable out of the program and that’s great.  He wanted to mention ISTEP as well.  He stated we always wonder what it’s going to be when it comes out and so far, so good.  He said it looks like we had some improvement, but you can look at it a couple different ways.  Yes we did okay, but there’s always room for more improvement.  He stated people we have employed here are always looking to go the extra mile and do extra things to bring our levels even higher.  He commended all teachers, administrators, and everyone who had an impact on kids to do their best on ISTEP and appreciates all the work that went into it.  He welcomed all new employees and thanked those that are switching or picking up extracurricular activities.  He thanked them for being part of our corporation.  He stated for the employees moving into something different, making a change, or picking up extra duties, he can’t thank you enough.  Mr. Adams is glad Mr. Stebbins brought up the hurricane.  He stated we haven’t had to experience anything like that here.  That’s why we chose to live here and they chose to live there, but he wants you to think about some of the things Mr. Stebbins said.  Mr. Adams can’t imagine what those school corporations are going through.  He stated now some of their buses aren’t transporting kids, they are being used to transport their own citizens and trying to get to the less fortunate who don’t have transportation.  He said to think about the damage to the schools and what the administrators, teachers, and Boards are thinking as they try to put their schools back in place.  They don’t know what they are going to do and where they are going to live.  He thanks the good Lord above that we have not had to deal with something like this.  He thinks if we did, we have the right people in place to help make decisions and take care of our kids and community to move our school forward.  He stated to keep that in your thoughts and prayers as there’s another storm coming and then another one behind that one.  They don’t know the impact the storms are going to have to Florida or if they move and go up on the east coast.  Mr. Adams stated every so often we hear about people we work with who may be going through some health issues or different things.  He stated to keep those people in your thoughts and prayers.  We have a lot of people employed here and it seems we always have something happening and he wants to make sure we keep those people in our thoughts and prayers as we move forward with the school year.  Mr. Adams wished everyone the best who are dealing with things and hopes everything turns out well.


Trent Fox – Mr. Fox thanked everyone for being here this evening.  He thanked Jordan and Hunter for presenting their FCCLA project and stated it was really neat.  He thinks if they really want to push forward, they could get a market out of selling their project if they wanted to put in the time and effort.  He stated it’s neat how involved they’ve gotten with FCCLA and taking on leadership roles.  He said as a parent, you hope your kids get involved and take on different leadership roles no matter what that might be.  He stated as we get older, obviously sports tend to go away so you have to get involved with other things.  He thinks if we can teach them as their younger to do other things, it helps them later in life to be a contributor in their community and know what’s going on around them.  He said if you look around at our world today, sometimes we look at all the negativity that’s going on, but in reality there’s a lot of good things; good people; and a lot of good kids that have lots of capabilities that could turn things around in a hurry.   He thinks those are the things we need to try and focus on and try to get away from all the negative things out there.  He stated as far as the hurricanes go, most of us have families so reach out to them; tell them you love them; and let them know no matter what is going on, you are there for them because that could be the last time you speak to them.  Mr. Fox commented it’s awesome we have 3 in the top 6 for Youth Salute.  He informed everyone we had 12-13 total Delta students that were nominated for that.  He thinks it’s impressive to continue to have those numbers and that will hopefully continue for us and get our school out there and draw in some extra student body.  He stated those are the kind of kids who are going to impact our school in a positive way because they are going above and beyond.  Mr. Fox stated it’s neat to see the involvement they have.  


  1. FUTURE MEETINGS


  1. A Budget Adoption Hearing is scheduled for Tuesday, September 19, 2017 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Tuesday, September 19, 2017 immediately following the Budget Adoption Hearing.


  1. The 2017 ISBA/IAPSS Fall Conference will be held from October 2, 2017 through October 3, 2017 at the Indiana Convention Center in  Indianapolis, IN.





  1. ADJOURNMENT

A motion was made by John Adams and seconded by Tyce Stebbins and Board President, Trent Fox, adjourned the meeting at 7:35 p.m.

September 7, 2017



TRENT FOX                                               ___________________________


JOHN ADAMS                                                 ____________________________


ALICE GILLIS                                                   ____________________________


TYCE STEBBINS                                              ____________________________


ADAM WILLIAMS                                           ____________________________