DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING
MONDAY, JANUARY 6, 2025
6:30 p.m.
ADMINISTRATION BUILDING
MINUTES
Present: Valerie Alexander, President; Jacob Case, Vice President; John Adams, Secretary; Dave Grasso, Member; Lance Engle, Member; Darin Gullion, Assistant Superintendent; and Greg Kile, Superintendent
I. CALL TO ORDER
At 6:30 p.m. Superintendent Kile called the meeting to order.
II. PLEDGE OF ALLEGIANCE
III. OATH OF OFFICE
At this time, Steve Murphy, DeFur Voran, swore in the following Board Members:
IV. ORGANIZATION OF BOARD OF EDUCATION
A. Board Member Elections
Superintendent Kile presided over the meeting for the organization of the Board of Education. He asked for nominations for Board President.
A motion was made by Jacob Case and seconded by Dave Grasso to nominate Valerie Alexander as President of the Board of Education for the year 2025. The motion was approved 5-0 vote.
Board of Education President, Valerie Alexander, asked for nominations for Vice-President of the Board of Education for the year 2025.
A motion was made by John Adams and seconded by Lance Engle to nominate Jacob Case as Vice President of the Board of Education for the year 2025. The motion was approved 5-0 vote.
Board of Education President, Valerie Alexander, asked for nominations for Secretary of the Board of Education for the year 2025.
A motion was made by Jacob Case and seconded by Lance Engle to nominate John Adams as Secretary of the Board of Education for the year 2025. The motion was approved 5-0 vote.
B. Corporation Treasurer and Deputy Treasurer Appointment
A motion was made by Lance Engle and seconded by John Adams to appoint Cheryl Dominick as Corporation Treasurer and Audra Bowman as Deputy Treasurer for the year 2025. The motion was approved 5-0 vote.
C. School Attorney Retention
A motion was made by John Adams and seconded by Jacob Case to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the School Attorney for the year 2025 on an as needed basis. The motion was approved 5-0 vote.
D. Regular School Board Meetings Schedule
A motion was made by John Adams and seconded by Jacob Case to hold regular school board meetings on the first and third Monday of each month at 6:30 p.m. for the year 2025. The Board of Education will meet at the Administration Office unless otherwise designated. The motion was approved 5-0 vote.
E. Board of Education Compensation
A motion was made by Jacob Case and seconded by Lance Engle to set the Board of Education compensation at the rates of $112 per regular meeting and $62 per special session. The motion was approved 5-0 vote.
F. ISBA Delegate and Legislative Representative Appointment
A motion was made by Jacob Case and seconded by John Adams to appoint the position of Board President as the ISBA Delegate and ISBA Legislative Representative for the year 2025. The motion was approved 5-0 vote.
G. Board Recording Secretary Appointment
A motion was made by Jacob Case and seconded by John Adams to appoint Janelle Davis as the Board recording secretary and Lori Meadows as the alternate at a rate of $50.00 per meeting for the year 2025. The motion was approved 5-0 vote.
H. Bid Opening Committee Appointment
A motion was made by Lance Engle and seconded by Dave Grasso to appoint Jacob Case and John Adams to serve on the Bid Opening Committee for the year 2025. The motion was approved 5-0 vote.
I. Board of Finance Committee Appointment
A motion was made by John Adams and seconded by Dave Grasso to appoint all Board members to serve on the Board of Finance Committee for the year 2025. The motion was approved 5-0 vote.
J. Conflict of Interest Disclosures
At this time, the Board Members each shared, if any, conflict of interest disclosures:
V. AMEND AGENDA
A motion was made by Lance Engle and seconded by Jacob Case to amend the agenda as presented. The motion was approved 5-0 vote.
VI. COMMUNICATIONS FROM THE FLOOR
No comments were received.
VII. UPDATES FROM PRINCIPALS / DIRECTORS
VIII. SPECIAL PRESENTATION
Baker Tilly
CONSENT AGENDA
A motion was made by John Adams and seconded by Jacob Case to approve the following under Consent Agenda:
IX. MINUTES
A. Accepted the minutes of the business meeting held on Monday, December 16, 2024.
X. FINANCE
A. Accepted the list of vouchers, as presented.
B. Approval of the IRS mileage rate (70 cents), as presented.
C. Approval of the Resolution to transfer amounts from the Education Fund to the Operations Fund Monthly.
D. Approval of end of year balancing of all accounts, as presented.
XI. NEW BUSINESS
A. Certified Staff
B. Classified Staff
C. Extra-Curricular
D. Conference Requests/Field Trips
E. Use of Facilities
XII. FINANCE
A motion was made by Jacob Case and seconded by Dave Grasso to approve the following (item 1):
A. Purchases over $5000:
B. Vector Solutions Contract
A motion was made by Lance Engle and seconded by John Adams to approve the Vector Solutions Contract, as presented. The motion was approved 5-0 vote.
C. Portland Insurance Coverage and Premiums
A motion was made by Dave Grasso and seconded by John Adams to approve Portland Insurance Coverage and Premiums ($292,777), as presented. The motion was approved 5-0 vote.
XIII. NEW BUSINESS
A. Certified Staff
B. Classified Staff
C. Information and Proposals
a. A motion was made by Jacob Case and seconded by Dave Grasso to approve the DHS Long Term Sub, as presented. The motion was approved 5-0 vote.
b. A motion was made by Lance Engle and seconded by Jacob Case to approve the DHS Wrestling Trips, as presented. The motion was approved 5-0 vote.
c. A motion was made by Jacob Case and seconded by John Adams to approve the bus cleaner/custodial pay update, as presented. The motion was approved 5-0 vote.
d. Superintendent Kile informed the Board about the following fundraisers:
1. None.
a. Donations:
1. A motion was made by John Adams and seconded by Jacob Case to approve the request for Eaton Elementary School to accept the donation of headphones from Dean Miers, as presented. The motion was approved 5-0 vote.
XIV. LETTERS/NOTES
XV. BOARD MEMBER COMMENTS
XVI. FUTURE MEETINGS
A. Board of Finance Meeting
A Board of Finance Meeting is scheduled for Monday, January 20, 2025, at 6:30 p.m. at the Administration Building.
B. Board of School Trustees Regular Meeting
A regular meeting for the Board of School Trustees is scheduled for Monday, January 20, 2025, immediately following the Board of Finance Meeting.
XVII. ADJOURNMENT
A motion was made by Jacob Case and seconded by Lance Engle and Board President, Valerie Alexander, adjourned the meeting at 7:21 p.m.
A Work Session was held immediately following the business meeting.
January 6, 2025
VALERIE ALEXANDER
JACOB CASE
JOHN ADAMS
DAVE GRASSO
LANCE ENGLE
DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING
MONDAY, JANUARY 6, 2025
6:30 p.m.
ADMINISTRATION BUILDING
MINUTES
Present: Valerie Alexander, President; Jacob Case, Vice President; John Adams, Secretary; Dave Grasso, Member; Lance Engle, Member; Darin Gullion, Assistant Superintendent; and Greg Kile, Superintendent
I. CALL TO ORDER
At 6:30 p.m. Superintendent Kile called the meeting to order.
II. PLEDGE OF ALLEGIANCE
III. OATH OF OFFICE
At this time, Steve Murphy, DeFur Voran, swore in the following Board Members:
IV. ORGANIZATION OF BOARD OF EDUCATION
A. Board Member Elections
Superintendent Kile presided over the meeting for the organization of the Board of Education. He asked for nominations for Board President.
A motion was made by Jacob Case and seconded by Dave Grasso to nominate Valerie Alexander as President of the Board of Education for the year 2025. The motion was approved 5-0 vote.
Board of Education President, Valerie Alexander, asked for nominations for Vice-President of the Board of Education for the year 2025.
A motion was made by John Adams and seconded by Lance Engle to nominate Jacob Case as Vice President of the Board of Education for the year 2025. The motion was approved 5-0 vote.
Board of Education President, Valerie Alexander, asked for nominations for Secretary of the Board of Education for the year 2025.
A motion was made by Jacob Case and seconded by Lance Engle to nominate John Adams as Secretary of the Board of Education for the year 2025. The motion was approved 5-0 vote.
B. Corporation Treasurer and Deputy Treasurer Appointment
A motion was made by Lance Engle and seconded by John Adams to appoint Cheryl Dominick as Corporation Treasurer and Audra Bowman as Deputy Treasurer for the year 2025. The motion was approved 5-0 vote.
C. School Attorney Retention
A motion was made by John Adams and seconded by Jacob Case to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the School Attorney for the year 2025 on an as needed basis. The motion was approved 5-0 vote.
D. Regular School Board Meetings Schedule
A motion was made by John Adams and seconded by Jacob Case to hold regular school board meetings on the first and third Monday of each month at 6:30 p.m. for the year 2025. The Board of Education will meet at the Administration Office unless otherwise designated. The motion was approved 5-0 vote.
E. Board of Education Compensation
A motion was made by Jacob Case and seconded by Lance Engle to set the Board of Education compensation at the rates of $112 per regular meeting and $62 per special session. The motion was approved 5-0 vote.
F. ISBA Delegate and Legislative Representative Appointment
A motion was made by Jacob Case and seconded by John Adams to appoint the position of Board President as the ISBA Delegate and ISBA Legislative Representative for the year 2025. The motion was approved 5-0 vote.
G. Board Recording Secretary Appointment
A motion was made by Jacob Case and seconded by John Adams to appoint Janelle Davis as the Board recording secretary and Lori Meadows as the alternate at a rate of $50.00 per meeting for the year 2025. The motion was approved 5-0 vote.
H. Bid Opening Committee Appointment
A motion was made by Lance Engle and seconded by Dave Grasso to appoint Jacob Case and John Adams to serve on the Bid Opening Committee for the year 2025. The motion was approved 5-0 vote.
I. Board of Finance Committee Appointment
A motion was made by John Adams and seconded by Dave Grasso to appoint all Board members to serve on the Board of Finance Committee for the year 2025. The motion was approved 5-0 vote.
J. Conflict of Interest Disclosures
At this time, the Board Members each shared, if any, conflict of interest disclosures:
V. AMEND AGENDA
A motion was made by Lance Engle and seconded by Jacob Case to amend the agenda as presented. The motion was approved 5-0 vote.
VI. COMMUNICATIONS FROM THE FLOOR
No comments were received.
VII. UPDATES FROM PRINCIPALS / DIRECTORS
VIII. SPECIAL PRESENTATION
Baker Tilly
CONSENT AGENDA
A motion was made by John Adams and seconded by Jacob Case to approve the following under Consent Agenda:
IX. MINUTES
A. Accepted the minutes of the business meeting held on Monday, December 16, 2024.
X. FINANCE
A. Accepted the list of vouchers, as presented.
B. Approval of the IRS mileage rate (70 cents), as presented.
C. Approval of the Resolution to transfer amounts from the Education Fund to the Operations Fund Monthly.
D. Approval of end of year balancing of all accounts, as presented.
XI. NEW BUSINESS
A. Certified Staff
B. Classified Staff
C. Extra-Curricular
D. Conference Requests/Field Trips
E. Use of Facilities
XII. FINANCE
A motion was made by Jacob Case and seconded by Dave Grasso to approve the following (item 1):
A. Purchases over $5000:
B. Vector Solutions Contract
A motion was made by Lance Engle and seconded by John Adams to approve the Vector Solutions Contract, as presented. The motion was approved 5-0 vote.
C. Portland Insurance Coverage and Premiums
A motion was made by Dave Grasso and seconded by John Adams to approve Portland Insurance Coverage and Premiums ($292,777), as presented. The motion was approved 5-0 vote.
XIII. NEW BUSINESS
A. Certified Staff
B. Classified Staff
C. Information and Proposals
a. A motion was made by Jacob Case and seconded by Dave Grasso to approve the DHS Long Term Sub, as presented. The motion was approved 5-0 vote.
b. A motion was made by Lance Engle and seconded by Jacob Case to approve the DHS Wrestling Trips, as presented. The motion was approved 5-0 vote.
c. A motion was made by Jacob Case and seconded by John Adams to approve the bus cleaner/custodial pay update, as presented. The motion was approved 5-0 vote.
d. Superintendent Kile informed the Board about the following fundraisers:
1. None.
a. Donations:
1. A motion was made by John Adams and seconded by Jacob Case to approve the request for Eaton Elementary School to accept the donation of headphones from Dean Miers, as presented. The motion was approved 5-0 vote.
XIV. LETTERS/NOTES
XV. BOARD MEMBER COMMENTS
XVI. FUTURE MEETINGS
A. Board of Finance Meeting
A Board of Finance Meeting is scheduled for Monday, January 20, 2025, at 6:30 p.m. at the Administration Building.
B. Board of School Trustees Regular Meeting
A regular meeting for the Board of School Trustees is scheduled for Monday, January 20, 2025, immediately following the Board of Finance Meeting.
XVII. ADJOURNMENT
A motion was made by Jacob Case and seconded by Lance Engle and Board President, Valerie Alexander, adjourned the meeting at 7:21 p.m.
A Work Session was held immediately following the business meeting.
January 6, 2025
VALERIE ALEXANDER
JACOB CASE
JOHN ADAMS
DAVE GRASSO
LANCE ENGLE