Sept. 18, 2018

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, SEPTEMBER 18, 2018

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Alice Gillis, Vice President; Adam Williams, Secretary; Trent Fox, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


Absent:  Greg Prince, Member


  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Adam Williams and seconded by Trent Fox to amend the agenda, as presented.  The motion was approved 4-0 vote.



  1. MINUTES


A motion was made by Trent Fox and seconded by Alice Gillis to accept the   minutes of the business meeting and executive session held on Thursday, September 6, 2018.  The motion was approved 4-0 vote.



  1. FINANCE


  1. A motion was made by Adam Williams and seconded by Alice Gillis to accept the list of vouchers, as presented.  The motion was approved 4-0 vote.



  1. Purchases over $7500:


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (item 1):


  1. Trane CP $79,288.00

(RES chiller repair)


The motion was approved 4-0 vote.


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items C-D):


  1. Indy Controls 3 year Standard Maintenance Agreement ($3,539.00).  


  1. Indy Controls Service Agreement ($4,000.00).  


The motion was approved 4-0 vote.


  1. A motion was made by Trent Fox and seconded by Alice Gillis to approve the following Adoption Resolutions:


2019 Bus Replacement Plan

2019 Capital Projects Plan

Appropriations and Tax Rates


The motion was approved 4-0 vote.


A motion was made by Adam Williams and seconded by Alice Gillis to approve the following (items F-G):


  1. Capital Assets Inventory, as presented.


  1. Resolution to Establish Fixed Asset Accounting Threshold, as presented.  


The motion was approved 4-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR


Ryan Parrott, Assistant Principal at Royerton Elementary School, thanked everyone for the communication this afternoon.  He stated it was great to have Central Office jump in and get messages passed down the line with help from Mr. Blakely and he appreciates that.  He stated they got everyone home safe and he’s thankful for that. He informed everyone Parent Appreciation is this Friday at Royerton. They are excited to have parents in their building and get an opportunity to introduce them to their environment.  He stated the book fair is currently going on and thanked Ms. Crouch for doing a great job getting everything ready. He appreciates the opportunity to go to a tech conference called Flipping the Switch and thanked the board for letting several of them go.


Doug Marshall, Principal at Delta Middle School, thanked Melia Clawson for all of her years of service as the Secretary at Delta Middle School.  He stated she’s worked there for 15 years and has gladly served students, faculty, staff, and the greater community. He wished her well as she moves on to Corporation Secretary where he’s sure she’ll help in great ways.  Mr. Marshall thanked her on behalf of Delta Middle School.


Chris Conley, Principal at Delta High School, stated great things are happening at Delta High School.  He stated if you’ve had a chance to come to the last couple of home football games, the band has really set the pace.  They will march in their first parade tomorrow night in Bluffton and their second parade will be at Ball State. He stated there’s a lot of work going on in the background at the high school.  They are getting ready for Graduation Pathways for 8th grade students.  He stated students who don’t qualify under the ISTEP test can qualify with Graduation Pathways without a waiver to get them through.  They’ve begun extensive discussions regarding this with Mr. Kile, counselors, and administrators to formulate a plan to help as many deserving students get a diploma.  He gave kudos to everyone today because it was a mess with the suspect being chased and state roads 28 and 3 being ground up in front of Royerton. He stated the buses pulled out of the high school after doing what they needed to do for all elementary students at 3:50 p.m.  Mr. Conley stated the communication between bus drivers, central office, the transportation department, and parents was outstanding for a situation that was not well understood. He commented the flexibility and professionalism of everyone involved is something we should be proud of.  Our bus drivers took care of kids and central office made sure kids were taken care of and protected and that speaks volumes about our school corporation.




  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (item 1):


  1. Resignation of Debra Maine, Food Service Cook at Eaton Elementary School, effective September 7, 2018.  


The motion was approved 4-0 vote.


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 2-9):


  1. Recommendation to employ Tiffany Ford as an Instructional Assistant at Delta High School effective September 19, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Kelsey Smith as an Instructional Assistant at Royerton Elementary School effective September 19, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to transfer Angela Campbell from an Instructional Assistant at Eaton Elementary School to a Secretary at Delta Middle School effective September 19, 2018.


  1. Recommendation to transfer Kylie Allen from a Food Service Cook at Royerton Elementary to Eaton Elementary and increase hours from 5.75 to 7.5 hours effective September 10, 2018.


  1. Recommendation to transfer Elizabeth Dominguez from a Food Service Sub to a Food Service Cook at Albany Elementary School effective September 19, 2018.


  1. Recommendation to transfer Britney Geyman from a Food Service Sub to a Food Service Cook at Delta Middle School effective September 19, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Jolie Wariner as a Latchkey Aide effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Larry Quick as a School Bus Driver effective immediately, pending successful completion of all pre-employment testing.


The motion was approved 4-0 vote.


  1. Extra-Curricular

A motion was made by Trent Fox and seconded by Adam Williams to approve the following (item 1):


  1. Resignation of Becky Watters, Choir Assistant and Science Fair Coordinator at Eaton Elementary School, effective September 13, 2018.


The motion was approved 4-0 vote.


A motion was made by Adam Williams and seconded by Alice Gillis to approve the following (items 2-3):


  1. Recommendation to employ Julie Marshall as a Choir Assistant at Eaton Elementary School effective for the 2018-19 school year.


  1. Recommendation to appoint Randy Willis as a Volunteer Assistant 6th Grade Boys’ Basketball Coach at Delta Middle School effective for the 2018-19 school year.


The motion was approved 4-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Alice Gillis to approve the following (items 1-19):


  1. Greg Kile and Chris Conley request permission to attend the JROTC Program to be held on September 18, 2018 at Owen Valley High School in Spencer, IN.


  1. Tyce Stebbins requests permission to attend the IASBO Autumn Academy to be held on September 18, 2018 at the Primo Banquet and Conference Center in Indianapolis, IN.

  2. Becky Watters requests permission to attend Camp Adventure Training to be held on September 18, 2018 at Camp Adventure in Muncie, IN.


  1. Tyce Stebbins requests permission to attend Emergency Preparedness to be held on September 19, 2018 at the Primo Banquet and Conference Center in Indianapolis, IN.


  1. Curt Grams requests permission to attend NCCER Training to be held from September 20, 2018 through September 21, 2018 at Ivy Tech in Valparaiso, IN.


  1. Nannette Triplett and Travis Richey request permission to attend Flipping the Switch: Indiana’s K-8 Computer Science Conference to be held on September 21, 2018 at the University of Indianapolis in Indianapolis, IN.


  1. Hannah Fields requests permission to attend ServSafe Manager Training to be held on September 24, 2018 at Ball State University in Muncie, IN.


  1. Haley Cross, Judy Triplett, Jennifer Stone, Missy Haney, Stephanie Hepting, Dianna Turner, Johnna Davenport, Sandy Penrod, and Kyle Tharp request permission to attend ISNA Customer Service Training to be held on September 27, 2018 at New Castle High School in New Castle, IN.


  1. Bryan Jackson requests permission to attend Camp Adventure Training to be held on September 28, 2018 at Camp Adventure in Muncie, IN.


  1. Christa Hensley requests permission to attend the AAC Summit to be held on September 28, 2018 at the Forum Conference Center in Indianapolis, IN.


  1. Lindsey Thompson and Julie Brown request permission to attend the Canvas Indiana Meeting to be held on October 3, 2018 at MSD Lawrence in Indianapolis, IN.


  1. Haley Cross requests permission to attend IDOE Training to be held on November 7, 2018 at the Warren Education and Community Center in Indianapolis, IN.


  1. Julie Brown and Darin Gullion request permission to attend the HECC Conference to be held on November 7, 2018 at the Union Station in Indianapolis, IN.


  1. Lindsey Thompson, Greg Kile, Aaron Gordon, and Scott Gard request permission to attend the HECC Conference to be held from    November 7, 2018 through November 9, 2018 at the Union Station in Indianapolis, IN.


  1. Haley Cross and Beth Rees request permission to attend the ISNA Annual Conference to be held on November 9, 2018 at the Marriott East in Indianapolis, IN.


  1. Anna Clark and Jennifer Conti request permission to attend the      ISCA Fall Conference to be held from November 15, 2018 through November 16, 2018 at the Marriott East in Indianapolis, IN.


  1. Elizabeth Lay, Brittany Dominick, Amy Larrabee, and Elizabeth Dennison request permission to attend Understanding Students with Mental Health Needs to be held on February 12, 2019 at the Hilton Garden Inn in Indianapolis, IN.


  1. Jennifer Case requests permission to attend the IDOE Regional Counselor Workshop to be held on October 1, 2018 at Hamilton Southeastern in Fishers, IN.


  1. Jennifer Case requests permission to attend the ISCA Fall Conference to be held from November 15, 2018 through November 16, 2018 at the Marriott East in Indianapolis, IN.


The motion was approved 4-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the request for an unpaid leave of absence, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the DHS overnight boys’ basketball camp, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the resignation of Greg Prince, School Board Member, effective immediately.  The motion was approved 4-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Amanda Craw and Holly Hopkins, DHS Student Council, request permission to sell Homecoming shirts from     September 17, 2018 through September 21, 2018, as presented. Proceeds go towards student council.


  1. Elana Camp, DHS Choirs, requests permission to sell apparel from September 19, 2018 through October 5, 2018, as presented.  Proceeds go towards the Disney trip, festival entries, and transportation fees.


  1. Amanda Craw and Holly Hopkins, DHS Student Council, request permission to hold a Dodgeball Tournament on September 24, 2018 at Delta High School, as presented.  Proceeds go towards student council.


  1. Amanda Craw and Holly Hopkins, DHS Student Council, request permission to hold a Powder Puff football game on September 27, 2018 at Delta High School, as presented.  Proceeds go towards student council.


  1. Julie George, DHS Swimming and Diving, requests permission to sell Texas Roadhouse rolls from November 2018 through December 2018, as presented.  Proceeds go towards team dinners, t-shirts, and gifts.


  1. Julie George, DHS Swimming and Diving, requests permission to hold a Texas Roadhouse dinner on December 14, 2018 at Delta High School, as presented.  Proceeds go towards team dinners, t-shirts, and gifts.



  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Alice Gillis and seconded by Trent Fox to approve the following (items 1-4):


  1. Melvin Blevins, RES 4th Grade Delta Jr. Eagles, requests permission to use the Royerton Elementary gymnasium from September 2018 through November 2018 from 6:30 p.m. to 8:00 p.m. to hold basketball practice, as presented.


  1. Braun Winchester, Indiana Dingers, requests permission to    use the Royerton Senior League Baseball Diamond from September 29, 2018 through September 30, 2018 from 3:00 p.m. to 6:00 p.m. to hold scrimmages, as presented.


  1. Mitch Isaacs, Country Village/Creekwood Neighborhood Association, requests permission to use the Delta Middle School cafeteria on October 2, 2018 from 7:00 p.m. to 8:30 p.m. to hold County Commissioner Town Hall: Meet the Candidates, as presented.


  1. Anita Pugsley, DelCom 4-H Club, requests permission to use the Delta Middle School cafeteria or library from October 2018 through May 2019 to hold 4-H meetings, as presented.


The motion was approved 4-0 vote.


A motion was made by Trent Fox and seconded by Alice Gillis to approve the following (items b-c):


  1. Request for Delta High School to accept a donation in the amount of $493.75 from the Class of 2013, as presented.

  1. Request for Delta High School to accept a donation in the amount of $5,000.00 from the Class of 2013, as presented.


The motion was approved 4-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the request for the IT Department to surplus items, as presented.  The motion was approved 4-0 vote.


  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Trent Fox – Mr. Fox informed everyone this past week they had their annual ISBA conference.  He stated it’s one they enjoy going to and getting to see different things going on inside the school community.  On Tuesday they got to hear Jennifer McCormick speak about things they are working on and what their top three goals will be which was interesting and good to hear.  He stated it’s great to get that information and learn new things going on. He wished good luck to all sports teams and all extra-curricular activities that are going on.

Adam Williams – Mr. Williams thanked everyone involved in dealing with the disruptions today.  He stated with the combination of transportation dealing with construction and the extra events this afternoon, he appreciates what everyone does for our kids.  He was at the house when his middle schooler was dropped off and the bus driver thanked him for being out there. He stated the drivers care and want to do the right thing for our kids and that says a lot about the people we have here at DelCom.  He stated whenever he can, he likes to give a shout-out too all extra-curricular activities beyond sports. He enjoys seeing highlights when our students are doing something good and positive. He stated students did a white river cleanup with Dr. Gullion and Dr. Brand and he thinks it’s wonderful they had an opportunity to participate.  They didn’t have to and it’s a great thing to give back to the community and a wonderful life lesson. He appreciates everyone who helps coordinate activities for our students to be a part of. He wanted to bring attention to the cheer team who received a first place trophy in a competition over the weekend. He stated girls’ golf is advancing to regionals for the third straight year in a row and that’s awesome.  He thanked Mr. Pyle for his research on the Royerton chiller.

Alice Gillis – Ms. Gillis thanked Mr. Mann and the entire administrative team for getting through the past few weeks of craziness.  She congratulated the DelCom community on the Monsanto Grant and thanked the DelCom Foundation for matching. She’s sure it will put to great use.  She thanked Mr. Pyle for his homework on the Royerton chiller and Dr. Gullion for his work on the budget. She thanked Ms. Clawson for her many years of service at Delta Middle School and wished her luck in her new position.  She congratulated the girls’ golf team and the Delta High School band. She stated she was at the football game Friday night and was excited to the band. Ms. Gillis is glad to hear the crazy day today went well.

John Adams – Mr. Adams concurred with his fellow board members.  He stated Greg Prince wasn’t able to spend a lot of time on the board, but for the time he did, they learned a little bit from the knowledge he has in the private industry and the things he’s been involved with.  Mr. Adams can’t thank him enough for the short time he was here and stated Mr. Prince really took it to heart. He said for someone who wasn’t on the board long, Mr. Prince did his homework and wanted to get up to speed.  He stated he would have been an outstanding board member, but family comes first and you have to do what you have to do for your family. Mr. Adams stated when Mr. Prince called to inform him, he had a heavy heart, but knew it was the right decision and Mr. Adams commends him for that.  He thanked the Prince family for the time we had with Mr. Prince and wished them all the best. Mr. Adams stated during the conference in Indianapolis, they get to go to break out sessions and the few he was in had to do with the National School Board Association. He stated you get to hear a different perspective and not just what pertains to Indiana, but other things that are going on.  He stated it’s neat to go to dinner and collaborate with others. They try not to go to the same ones and hit as many of them as they can. He said in the ISBA’s defense, it’s hard for them to put these on and give information that’s going to benefit the State of Indiana and what they think we need to hear. Mr. Adams thinks it’s a good time for fellowship and discussion and the board gets to spend time with one another as well as with the Superintendent.  He thinks that’s how you get good vision as to what you’re going to move forward with in your school and what you’d like to have from the administration. He thanked Mr. Mann and Mr. Kile for bringing good insight during the conference.


  1. FUTURE MEETINGS


  1. A regular meeting for the Board of School Trustees is scheduled for Tuesday, October 2, 2018 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Adam Williams and Board President, John Adams, adjourned the meeting at 7:10 p.m.

September 18, 2018



JOHN ADAMS                                               __________________________


ALICE GILLIS                                                   __________________________


ADAM WILLIAMS                                          ___________________________


TRENT FOX                                                      ___________________________