DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING
TUESDAY, NOVEMBER 7, 2017
6:30 p.m.
ADMINISTRATION BUILDING
MINUTES
Present: Trent Fox, President; John Adams, Vice President; Alice Gillis, Secretary; Tyce Stebbins, Member; Adam Williams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent
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CALL TO ORDER
At 6:30 p.m. Board President, Trent Fox, called the meeting to order.
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PLEDGE OF ALLEGIANCE
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AMEND AGENDA
A motion was made by Tyce Stebbins and seconded by Adam Williams to amend the agenda, as presented. The motion was approved 5-0 vote.
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MINUTES
A motion was made by John Adams and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Tuesday, October 17, 2017. The motion was approved 5-0 vote.
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FINANCE
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A motion was made by John Adams and seconded by Alice Gillis to accept the list of vouchers, as presented. The motion was approved 5-0 vote.
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Purchases over $7500:
A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 1-4):
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PowerSchool Technology $12,978.50
(License renewal)
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Link Solutions Group CP $75,770.00
(Corporation Servers)
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Dell CP $10,999.68
(Chromebooks)
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McCallister CP $35,884.00
(Kubota Tractor)
The motion was approved 5-0 vote.
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SPECIAL PRESENTATIONS
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Foreign Exchange Students.
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Food Service.
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COMMUNICATIONS FROM THE FLOOR
Amy Lewman, Assistant Principal at Royerton Elementary School, stated it’s been busy at Royerton. Their blood drive was yesterday and they had more people sign up this year than in the past. She stated they went through the Indiana Blood Center and Shawnda Swain, School Nurse, coordinated it for them. Ms. Lewman stated it was very successful. The Indiana Blood Center hasn’t provided the numbers on how many donors participated and total units received, but they should get that soon. She stated tomorrow starts the second week of Parents to Lunch. This year, since they have around 616 students, they decided to break it up and do one grade a day on Wednesdays and Fridays for three weeks. She stated doing that has been a nice change of pace and parents aren’t feeling rushed. They have had great attendance and a lot of parents are commenting on how nice it is to have the opportunity to eat with their children. Ms. Lewman informed everyone on Friday at 9:00 a.m. they are having a Veterans’ Program and everyone is invited. She stated if anyone knows a Veteran that needs a place to go, send them to Royerton. She thanked Student Council for helping facilitate that and making it a great program.
Chris Conley, Principal at Delta High School, informed everyone a few weeks ago they had the honor to induct 6 more students into National Honor Society. He said the fall induction is much smaller than the spring induction, with last spring inducting 73 students. Mr. Conley was honored to represent Delta High School and Delaware Community School Corporation at the Statehouse on Monday. He stated he went down with Mr. Mann and Mr. Adams to receive an award for having more than 30% of students enrolled in Dual Credit classes for the 2015-16 school year. He informed everyone our percentage was 47% for grades 9-12 so that means that almost half of our students, two years ago, were enrolled in Dual Credit classes. He said that number will fluctuate a little because we lost students last year in the lower grade levels due to not having an Industrial Tech teacher. Mr. Conley commented that’s a significant number and a reflection on the Board’s support of the University of Delta High School. He stated we couldn’t do it without the School Board and Central Office’s support.
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NEW BUSINESS
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Certified Staff
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None.
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Classified Staff
A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items 1-3):
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Resignation of Justin Stuffel, Instructional Assistant at Delta High School, effective October 27, 2017.
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Resignation of Mandy Baker, School Bus Driver, effective October 23, 2017.
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Resignation of Barbara Sharp, Latchkey Interim Supervisor at Eaton Elementary School, effective November 17, 2017.
The motion was approved 5-0 vote.
A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 4-7):
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Recommendation to employ Johnna Davenport as a Food Service Cook at Delta Middle School effective November 8, 2017, pending successful completion of all pre-employment testing.
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Recommendation to increase hours per week from 27.5 to 32.5 for Dawn Wine, Instructional Assistant at Eaton Elementary School, effective September 25, 2017.
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Recommendation to transfer Joshua Tiedeman from a Full Time Non Route Bus Driver to a Will Call Bus Driver effective immediately.
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Recommendation to employ Jen Browning as a Latchkey Supervisor at Eaton Elementary School effective November 13, 2017.
The motion was approved 5-0 vote.
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Extra-Curricular
A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items 1-2):
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Resignation of Robert Jones, Assistant Softball Coach at Delta High School, effective immediately.
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Resignation of Jaqualine Glancy, Head Girls’ Soccer Coach at Delta High School effective October 15, 2017.
The motion was approved 5-0 vote.
A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (items 3-15):
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Recommendation to employ Mackenzie Dye Conley as an Assistant Boys’/Girls’ Cross Country Coach at Delta High School effective for the 2017-18 school year.
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Recommendation to employ Terry Summers as a 7/8th Grade Head Softball Coach at Delta Middle School effective for the 2017-18 school year.
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Recommendation to employ Brandi Broadway as a 7/8th Grade Assistant Softball Coach at Delta Middle School effective for the 2017-18 school year.
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Recommendation to appoint Joe Rogers as a Volunteer Assistant Track Coach at Delta High School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.
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Recommendation to appoint Jared Coats as a Volunteer Assistant Wrestling Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Wendy Brown as a P.E./Health Department Chair at Delta Middle School effective for the 2017-18 school year.
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Recommendation to employ Meghan Frey as an Art/Music Department Chair at Delta Middle School effective for the 2017-18 school year.
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Recommendation to change wrestling coaches positions at Delta High School for David Locke and Jeff Pease effective for the 2017-18 school year, as presented.
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Recommendation to employ Jeri Harman, Brett Clark, and Teresa Schwer as Corporation Wellness Council Members effective for the 2017-18 school year.
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Recommendation to employ Erica Pluimer as an Algebra I Remediation Teacher at Delta High School effective November 13, 2017 through December 1, 2017.
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Recommendation to employ Scott Herring as an Algebra I Remediation Teacher at Delta High School effective November 13, 2017 through December 1, 2017.
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Recommendation to employ James Lodl as an English Remediation Teacher at Delta High School effective November 13, 2017 through December 1, 2017.
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Recommendation to employ Julie Blakely as an English Remediation Teacher at Delta High School effective November 13, 2017 through December 1, 2017.
The motion was approved 5-0 vote.
A motion was made by Tyce Stebbins and seconded by John Adams to approve the following (item 16):
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Recommendation to employ Suzy Fox as an English Remediation Teacher at Delta High School effective November 13, 2017 through December 1, 2017.
The motion was approved four in favor with Trent Fox abstaining.
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Conference Requests/Field Trips
A motion was made by Adam Williams and seconded by Tyce Stebbins to approve the following (items 1-8):
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Amy Larrabee, Brytany Pope, and Marilee Creech request permission to attend Project Success to be held on November 9, 2017 at the MACC in Muncie, IN.
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Greg Kile requests permission to attend Understanding the Depth of Knowledge in the Indiana Standards and Statewide Assessments to be held on November 13, 2017 at ECESC in Connersville, IN.
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Rebekah Weaver requests permission to attend Ball State University’s Dual Credit class to be held on November 13, 2017 at Ball State University in Muncie, IN.
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Cheryl Dominick requests permission to attend the IASBO Federal Issues Seminar to be held on November 28, 2017 at the Primo Banquet Conference Center in Indianapolis, IN.
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Reece Mann requests permission to attend the IAPSS Annual Meeting to be held from November 29, 2017 through December 1, 2017 at the Westin in Indianapolis, IN.
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Jennifer Case, Cindy Kunda, and Elizabeth Lay request permission to attend the Lilly Counseling Grant Briefing to be held on December 6, 2017 at Ivy Tech in Indianapolis, IN.
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Jeri Harman and Laurie Neal request permission to attend the Indiana Association for the Gifted Conference to be held from December 11, 2017 through December 12, 2017 at the Marriott in Indianapolis, IN.
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Debbie Eichhorn requests permission to attend the Indiana Music Education Professional Development Conference to be held from January 11, 2018 through January 13, 2018 at the Grand Wayne Center in Ft. Wayne, IN.
The motion was approved 5-0 vote.
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Information and Proposals
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Superintendent
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A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the increase in Administrative Salaries, as presented. The motion was approved 5-0 vote.
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Mr. Mann informed the Board about NEOLA Board Policy-Volume 29, Number 2 (1st Reading), as presented.
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Mr. Mann informed the Board about Special Release Tech Update-Phase 1 (1st Reading), as presented.
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A motion was made by Tyce Stebbins and seconded by John Adams to approve the DHS Wrestling Tournament, as presented. The motion was approved 5-0 vote.
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A motion was made by John Adams and seconded by Tyce Stebbins to approve the Architect Contract, as presented. The motion was approved 5-0 vote.
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Mr. Mann informed the Board about the following fundraisers:
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Miranda Hummel and Rebekah Weaver, DHS Student Council, request permission to hold a canned food drive from November 6, 2017 through November 16, 2017 at Delta High School, as presented. Proceeds will be donated to local food pantries to benefit the community.
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Britney Iliff, Albany Elementary Robotics Team, requests permission to sell T-shirt Sponsorships from November 8, 2017 through December 12, 2017 at Albany Elementary School, as presented. Proceeds go towards team shirts and competition expenses.
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Cathy Wilburn and Mark Detweiler, Boys’ Basketball, request permission to sell Christmas wreaths and poinsettias from November 11, 2017 through December 2, 2017 at Delta High School, as presented. Proceeds go towards boys’ basketball expenses.
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Steve Jobe, Delta Boys’ Golf, requests permission to sell golf discount cards from November 2017 through July 2018, as presented. Proceeds go towards golf apparel, balls, and memberships.
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Elana Camp, DMS Swinging Sounds, requests permission to hold pre-show dinners on December 1, 2017 and December 2, 2017 at Delta Middle School, as presented. Proceeds go towards replenishing the musical budget for costume props, set construction, and all other needs for future productions.
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Assistant Superintendent
A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (items 1-6):
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Use of Facilities:
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Mark Detweiler, Boys’ Basketball, requests permission to use the Delta High School Auxiliary Gym from November 11, 2017 through January 20, 2018 from 9:00 a.m. to 12:00 p.m. to hold fundamental skill sessions, as presented.
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Ryan Parrott, Cub Scouts Pack II, requests permission to use the Royerton Elementary cafeteria on November 11, 2017 from 9:45 a.m. to 11:30 a.m. to hold a Raingutter Regatta, as presented.
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Ryan Parrott, Cub Scouts Pack II, requests permission to use the Royerton Elementary cafeteria on November 20, 2017 from 6:30 p.m. to 8:30 p.m. to a hold family fest carry-in, as presented.
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Heidi Zickgraf, Delta Jrs. Volleyball Club, requests permission to use the Delta High School gymnasiums from December 2017 through May 2018 to hold Delta Jrs. Club, as presented.
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Gary Schliessman, Delta Wrestling Club, requests permission to use the Delta High School gym on December 17, 2017 from 7:00 a.m. to 3:00 p.m. to hold Delta Elementary Duals, as presented.
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Gary Schliessman, Delta Wrestling Club, requests permission to use the Delta High School gym on January 28, 2018 from 7:00 a.m. to 5:00 p.m. to hold the Delta Wrestling Club Folkstyle Open Tournament, as presented.
The motion was approved 5-0 vote.
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A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the Athletic Project Change Orders, as presented. The motion was approved 5-0 vote.
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A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the Title II Grant in the amount of $59,074.58, as presented. The motion was approved 5-0 vote.
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A motion was made by Alice Gillis and seconded by Tyce Stebbins to approve the AES Techpoint Foundation for Youth’s Grant, as presented. The motion was approved 5-0 vote.
A motion was made by Tyce Stebbins and seconded by John Adams to approve the following (items e-g):
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Request for Royerton Elementary School to accept a donation of $20.00 from Paula Morey, as presented.
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Request for Royerton Elementary School to accept a donation of $50.00 from Larry Grimes, as presented.
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Request for Albany Elementary School to accept a donation of $9,020.00 from the Albany PTO, as presented.
The motion was approved 5-0 vote.
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LETTERS/NOTES
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BOARD MEMBER COMMENTS
Adam Williams – Mr. Williams thanked everyone for coming. He gave a special thanks to the exchange students and their host families and stated he enjoys hearing from them. He appreciates what they bring to our school and said we are very fortunate to have so many from diverse locations. He hopes we continue to have great kids brought into our corporation and to be able to expand their horizons and expand the understanding our students get by interacting with the exchange students. He loves the program and thanked Ms. Huston for the many years she’s put in and for bringing the program to Delta. He looks forward to many more years. Mr. Williams congratulated the new inductees for the National Honor Society at the high school. He thanked everyone who has given a donation, especially the specific ones highlighted tonight. He stated the large donation from the Albany PTO is great and wonderful. He appreciates the hard work and hours involved with organizing that.
Tyce Stebbins – Mr. Stebbins thanked the exchange students’ host families. He stated the exchange students may not understand the Board relationship and structure of our school system, but he appreciates them taking time out of their evening to come say hello and answer a few questions. He stated our community defines what a community is. He’s sure everyone knows about Christian and what that young man is going through. He stated it’s neat when our community gets behind people and helps in so many different ways and that’s a definition of who we are and how we react to things. He wishes the family the best as they go through this tough time. Mr. Stebbins would like the administrators to pass along his thanks to the staff for being good about having patience and understanding. We never know what’s going on at home with someone’s sibling, grandparent, dog, or whatever is special in their life. He thinks our staff has always been great about this. He stated the donations are always fun to accept and he enjoys seeing where they come from and what they are for. He commented the 4-H kids always do an excellent job of sending thank you cards. He thinks other groups can benefit from doing that as well. Mr. Stebbins doesn’t think we’ve ever had a time where the 4-H kids haven’t sent thank you cards and stated it’s always neat to see them.
Alice Gillis – Ms. Gillis thanked Ms. Huston for bringing the exchange students and taking care of them all these years. She thinks it’s a great addition to our schools and they can learn a lot. She thanked Ms. Cross for the presentation. She stated it sounded like an interesting and helpful seminar. She welcomes the Veterans’ Programs on Friday and is glad our schools take the time to do that. She stated we really need to do that even if we think it’s something we shouldn’t do because it’s a great thing for our community. Ms. Gillis congratulated the 6 students inducted into the National Honor Society at the high school. She congratulated Mr. Conley and everyone involved with Dual Credit classes. She knows it takes a lot of planning and stated it was nice we were recognized at the Statehouse. Ms. Gillis doesn’t know Christian’s family, but she wishes them the best. She can’t imagine having daily wondering and worry. She stated the last report she saw sounded good. She doesn’t know if we can rejoice too much, but it’s great to hear.
John Adams – Mr. Adams thanked the middle school for doing the bulletin board for their musical on December 1st and 2nd at 6:00 p.m. He informed everyone Swinging Sounds is putting on “The Little Mermaid”. If you can go, he’s sure they’d love the support. He thanked Ms. Huston for bringing the exchange students in so they can have fun and joke around with them. He said, all kidding aside, the years he’s gotten to know a few of the exchange students, it seems they enjoy coming back to our community. He stated that’s a testament to the people they’ve met, the host families, the kids, and administrators who made them feel comfortable enough to come back and spend time in our community. Some of them have come back and have or will be attending a college in the area or have brought their own families back to visit and that’s a neat thing. He thanked Ms. Huston for all the years she’s been able to do the program. Mr. Adams informed Ms. Cross he thinks we’ve come to expect we aren’t going to have a thumbs up all the time with food service. He thanked her and her staff for doing a good job because he knows it’s not an easy thing. He stated it takes a lot of time and effort and thanked her staff for a job well done. He stated it was neat to be with Mr. Mann and Mr. Conley at the Statehouse. He didn’t ask a lot of questions on the way down because he didn’t have any idea how many schools were there, but there were 130 schools that got recognized. He stated that’s a tremendous job by a lot of school corporations. He stated we are very fortunate that Delta High School was recognized, but it was also nice to see a lot of other schools around the state taking advantage of the money that’s saved by taking Dual Credit classes. He stated $53 million has been saved by families in the state of Indiana for taking advantage of Dual Credits. Mr. Adams stated the administrative salaries were very important and he’s glad they got to do it. Mr. Adams thanked the administrators for running our buildings, taking care of our kids, and for the job they are doing. He stated it’s well deserved.
Trent Fox – Mr. Fox thanked everyone for coming. He appreciates it and stated it’s neat for people to see what we do and how we do it. He greatly appreciates Ms. Huston for her years of service to the exchange student program. He informed her the exchange students are going to miss her leadership, but he’s sure they will be in good hands. He knows Ms. Huston is very particular about finding someone to take her spot. He congratulated Ms. Cross for food service passing inspections. He stated she only has a few more buildings to go and he hopes those will go just as well as the others. He asked Ms. Cross to let her staff know he appreciates the effort that goes into making that happen. He stated it makes us look good as a school corporation and he appreciates it. He stated donations are always a big thing, especially $9,000.00. That’s a big number, especially from PTO and it’s greatly appreciated. He’s sure Albany will use it in a way that’s good for the community. Mr. Fox likes to go to the high school National Honor Society induction. He stated it’s neat to see the kids get honored for their achievements. He agrees with Mr. Conley that the fall one is much shorter and quicker than the spring one, but that’s a testament to what we do at our school corporation and how our kids are growing and what our staff is doing. He appreciates the effort that goes into that and for helping our kids achieve high achieving goals.
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FUTURE MEETINGS
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A regular meeting for the Board of School Trustees is scheduled for Tuesday, November 21, 2017 at 6:30 p.m. at the Administration Building.
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ADJOURNMENT
A motion was made by Tyce Stebbins and seconded by Adam Williams and Board President, Trent Fox, adjourned the meeting at 7:27 p.m.
November 7, 2017
TRENT FOX ___________________________
JOHN ADAMS ____________________________
ALICE GILLIS ____________________________
TYCE STEBBINS ____________________________
ADAM WILLIAMS ____________________________