December 16, 2019

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, DECEMBER 16, 2019

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Adam Williams, Vice President; Trent Fox, Secretary; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


Absent:  Lance Engle, Member and Jacob Case, Member


  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE (Recess Meeting)


President Adams recessed the regular business meeting to hold a Preliminary Determination Hearing.  


The President presided over the hearing, welcoming everyone and introducing members of the Board and speakers.

It was explained to the Board that pursuant to Indiana Code 6-1.1-20-3.1, whenever a school corporation proposes to enter into a lease agreement and/or issue bonds for the construction or renovation of a school building or buildings resulting in total costs in excess of the lesser of: (a) $5,170,000; or (b) 1% of the total gross assessed valuation of the property within such school corporation, the school corporation is required to hold two public hearings on its preliminary determination to issue such bonds and enter into such lease agreement.  This meeting represents the first of such hearings. Notice of both public hearings was published in The Star Press on December 6, 2019, and was sent via first-class mail to the Delaware County Clerk and any organizations which requested such notice as provided in Indiana Code          6-1.1-20-3.1. The proof of publication of the notice of the hearings was presented to the meeting.  

It was further explained that at this hearing all interested people may give testimony and/or ask questions concerning the construction of a Fitness Center and the renovation of and improvements to school facilities (the “Project”).  The purpose of the hearing is two-fold: (1) to inform the public as to the proposed Project; and (2) to allow all interested parties, taxpayers, and patrons of the School Corporation to voice their opinions as to the Project and ask any questions.  

After the purpose of the hearings was explained, the presentations regarding the need for the Project were given.  An evaluation of the existing facility was then presented, as well as a discussion of the details of the proposed Project.  The estimated Project cost and schedule were then presented to the public. It was explained how this Project could be funded, and the potential tax rate impact the Project would have on the community.

After the above presentations, the President announced that the Board would now hear testimony and questions from the public.  No comments were received. 


President Adams closed the hearing and resumed the regular business meeting.



  1. AMEND AGENDA


A motion was made by Adam Williams and seconded by Trent Fox to amend the agenda, as presented.  The motion was approved 3-0 vote.



  1. MINUTES


A motion was made by Trent Fox and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Monday, December 2, 2019.  The motion was approved 3-0 vote.



  1. FINANCE


  1. A motion was made by Adam Williams and seconded by Trent Fox to accept the list of vouchers, as presented.  The motion was approved 3-0 vote.


  1. Purchases over $7500:


  1. None.



  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the AdTec Contract, as presented.  The motion was approved 3-0 vote.

  2. A motion was made by Adam Williams and seconded by Trent Fox to approve to table the DISA Master Services Agreement, as presented.  The motion was approved 3-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the Property and Casualty Insurance Renewal, as presented.  The motion was approved 3-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR


Scott Blakely, Eaton Elementary Principal, stated the kids are excited to be done this week with Christmas coming up.  He informed everyone their Christmas Program is tomorrow night at Cornerstone. He stated he is really proud of Student Council for organizing a canned food drive for the food pantries in Eaton.  He informed everyone in one week they raised almost 2,200 items for the town of Eaton. 


Doug Marshall, Delta Middle School Principal, stated last week they had a great turnout for their Winter Concert and Christmas Program.  He informed everyone it was held in the gymnasium and it was a nice space to have a great crowd. He highlighted the great music and stated it was nice for everyone to see the gymnasium.  


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, stated he’s received questions about what is going on with the projects.  He informed everyone they’ve got a lot of punch items still laying around and to bear with them until they get things done. He stated they still have plenty of things they need to correct like the front of the building at the high school.  He stated things are wrapping up at the high school and the middle school is delayed due to a few challenges, but he thinks we will still be in good shape.   



  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 1-3):


  1. Resignation of Melissa Barr, Custodian at Delta High School, effective January 3, 2020.  


  1. Resignation of Bryan Wedmore, Custodian at Royerton Elementary/Transportation, effective December 20, 2019.


  1. Resignation of Jenna Parsons, Latchkey Assistant Supervisor, effective December 18, 2019.


The motion was approved 3-0 vote.


  1. Extra-Curricular

 

A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items 1-4):


  1. Recommendation to employ Randall Willis as a 7th/8th Grade Baseball Coach at Delta Middle School effective for the 2019-20 school year.


  1. Recommendation to employ Brady Edwards as a 7th/8th Grade Assistant Baseball Coach at Delta Middle School effective for the   2019-20 school year.


  1. Recommendation to appoint Jeff Tuttle as a Volunteer Assistant Wrestling Coach at Delta Middle School effective for the 2019-20 school year.


  1. Recommendation to employ Holly Hopkins as a Social Studies Department Chair at Delta High School effective for the 2019-20 school year.


The motion was approved 3-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 1-3):


  1. James Lodl and Amanda Craw request permission to attend the Indiana Career Explorer Training Workshop to be held on       December 10, 2019 at Delta High School.


  1. Ron Curry requests permission to attend NCEER Training to be held from December 12, 2019 through December 13, 2019 at Ivy Tech in Muncie, IN.


  1. Haley Cross requests permission to attend the East Central Service Center Food Bid Meeting to be held on January 16, 2020 at the Service Center in Connersville, IN.


The motion was approved 3-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the UNESCO Master Facility Plan Contract, as presented.  The motion was approved 3-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the Agreement for Maintenance of Building, as presented.  The motion was approved 3-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve Classified Stipends, as presented.  The motion was approved 3-0 vote.


  1. Mr. Mann informed the Board about the 2020-21 School Calendar-1st Reading.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. None.




  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 1-2):


    1. Amy Lewman requests permission to use the Delta High School cafeteria on December 22, 2019 from 12:00 p.m. to 5:00 p.m. to hold a family Christmas, as presented.


      1. Whitney Stewart, Delta Jrs Volleyball, requests permission to use the Delta Middle School gymnasium from January 2020 through April 2020 to hold practices, pending Certificate of Liability Insurance Form.


The motion was approved 3-0 vote.


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items b-d):


  1. Request for the Albany Elementary Food Service Department to accept a donation in the amount of $60.00 from Linda Janey, as presented.


  1. Request for the Albany Elementary Food Service Department to accept a donation in the amount of $75.00 from Albany Family Medicine, as presented.


  1. Request for Delta High School to accept a donation in the amount of $100.00 from An Albany Christmas, as presented.


The motion was approved 3-0 vote.


  1. LETTERS/NOTES



  1. BOARD PRESIDENT RECOGNITION



  1. BOARD MEMBER COMMENTS

Trent Fox – Mr. Fox thanked everyone for coming.  He stated the weather decided to bring winter upon us, but it hasn’t been terrible so he’s not going to complain too much. He stated we are getting ready to go into Christmas and he hopes everyone enjoys time with family, friends, and two weeks off to rejuvenate and get ready for the next semester.  He stated for everyone to remember that although this time of year is exciting, it can sometimes be painful for families and the things they’ve gone through. He stated this is a good time, but also a difficult time in the same process so try to keep all those in your thoughts and prayers. He thanked everyone for their donations.  He stated the donations going towards food service are helping families with their balances and it’s a nice benefit to have folks who step up and do things for those who need it. He hopes everyone enjoys their time off.  

Adam Williams – Mr. Williams stated we haven’t met since Zach Stanley was recognized for the Lilly Scholarship Award.  He stated that’s a great achievement and wished him the best. He stated it’s wonderful for someone in our school district to be recognized for that.  He commented the Christmas/Winter Programs have a lot of moving parts with practicing and getting everything coordinated. He appreciates the kids putting in the hard work and all the teachers getting things done.  He was able to watch the high school concert. He stated it was fun, they sounded really good, and they packed the house pretty well. He stated it was a nice venue and a nice time and he appreciates everyone’s hard work.  Mr. Williams thanked everyone for the highlights from their buildings and for the update on the high school/middle school projects. He commented the food drive at Eaton is a neat accomplishment that Student Council organized.  He stated those were elementary kids and you sometimes forget how exceptional the kids who go out and work hard are and he wanted to make sure they get recognition. He thanked everyone for the donations.

John Adams – Mr. Adams informed everyone Mr. Engle and Mr. Case were not in attendance tonight due to the Albany Christmas Program.  He stated he’s thankful we are in a position to give stipends. He’s not sure we’ve been able to do that every year, but he’s thankful to be able to do that and show appreciation to staff members who don’t always get the limelight on the educational side, but they’re the ones who keep this school corporation moving every day.  He stated he’s not surprised to have more donations from people in our community and it’s greatly appreciated. He stated his children aren’t involved in any Christmas Programs anymore, but he enjoyed them when they were. He hopes everyone enjoys time away with friends and family and comes back charged and ready to go. He informed everyone he ran into someone last week who knew he was on the Board and they commented to him that it seems like we have our stuff together.  They informed him they see a lot of good things happening, they’ve read things in the paper, they know people who have kids that go here, or they’ve driven by one of the buildings. He stated it was a great feeling for them to recognize that, seek him out, and pull him aside to tell him all those things. He stated it’s reassurance for what they are doing up here and what everyone is doing out there. He stated we’re moving this corporation forward, doing it in the best way possible, and living within our means at the same time and he greatly appreciates the effort from everyone.  He stated bad weather is coming and wanted to give Mr. Stebbins and his crew a shout-out for getting our buildings ready and safe to walk into. He stated that can be a heartless, thankless job in the morning when you’re trying to make sure parking lots and sidewalks are ready to go. Mr. Adams hopes everyone enjoys time away and comes back charged and ready for the second half of the school year.


  1. FUTURE MEETINGS


  1. A 2nd Preliminary Determination Hearing/Project Hearing is scheduled for Monday, January 6, 2020 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, January 6, 2020 immediately following the Preliminary Determination Hearing/Project Hearing.



  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Adam Williams and Board President, John Adams, adjourned the meeting at 7:16 p.m.


Dec. 16, 2019



JOHN ADAMS                                               __________________________


ADAM WILLIAMS                                           __________________________


TRENT FOX                                                      ___________________________


LANCE ENGLE                                                ___________________________


JACOB CASE         ___________________________