September 6, 2016

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, SEPTEMBER 6, 2016

6:30 p.m.

ADMINISTRATION BUILDING

 MINUTES

Present:  Adam Williams, President; Trent Fox, Vice President; John Adams, Secretary; Alice Gillis, Member; Tyce Stebbins, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent

I.                   CALL TO ORDER

At 6:30 p.m. Board President, Adam Williams, called the meeting to order.

 

II.                PLEDGE OF ALLEGIANCE

President Williams recessed the regular business meeting to hold a Public Hearing.  Dr. Gullion, Assistant Superintendent, explained the purpose of the hearing and asked for public comments on the following:

2017 Budgets

2017-2019 Capital Projects plan

2017-2028 Bus Replacement plan

  No comments were received. 

A Public Hearing on the Superintendent Contract was held.  No comments were received.  President Williams closed the hearings and resumed the regular business meeting.

 

III.             AMEND AGENDA

 

IV.              MINUTES

A motion was made by Tyce Stebbins and seconded by Trent Fox to accept the minutes of the business meeting and executive session held on Tuesday, August 16, 2016.  The motion was approved unanimously

V.                 FINANCE

A.     A motion was made by Tyce Stebbins and seconded by John Adams to accept the list of vouchers, as presented.  The motion was approved unanimously.

B.     Purchases over $7500:

A motion was made by John Adams and seconded by Alice Gillis to approve the following (items 1-3):

1.       ResolveTech                   CP                   $11,900.00

(DMS HVAC)

2.      Edmentum                     GF                   $22,500.00

(Software)

3.      Salyer-Taylor                  CP                   $10,901.00

(EES HVAC)

The motion was approved unanimously.

C.     A motion was made by Trent Fox and seconded by Alice Gillis to approve the 2016-17 CTE Performance Grant in the amount of $8,141.04.  The motion was approved unanimously.

D.    A motion was made by Tyce Stebbins and seconded by Trent Fox to approve the following resolutions:

Tax Neutrality Resolution

Resolution to Reduce 2016 Appropriations

Resolution to Expend Rainy Day Fund

Resolution to Transfer to Rainy Day Fund

 

The motion was approved unanimously.

 

VI.              COMMUNICATIONS FROM THE FLOOR

Several members, including parents and students, of the 2017 European Trip Group voiced concerns about the trip being cancelled. 

VII.           NEW BUSINESS

A.     Certified Staff

1.       None.

B.     Classified Staff

A motion was made by Trent Fox and seconded by John Adams to approve the following (item 1):

1.       Resignation of Robin Starrett as a Bus Driver and Trainer at Transportation effective September 9, 2016.

The motion was approved unanimously.

A motion was made by Trent Fox and seconded by Alice Gillis to approve the following (items 2-7):

2.      Recommendation to employ Krista Utsler as an Instructional Assistant at Royerton Elementary School effective September 20, 2016, pending successful completion of all pre-employment testing.

3.      Recommendation to employ John Estepp as a Custodian at Transportation and Royerton Elementary School effective September 19, 2016, pending successful completion of all pre-employment testing.

4.      Recommendation to transfer Jasina Teal from a Food Service Cook to a Custodian at Delta High School effective September 12, 2016.

5.      Recommendation to employ Madeline Hines as a Substitute Latchkey Aide effective September 7, 2016, pending successful completion of all pre-employment testing.

6.      Recommendation to employ Sheri Currey as a Sub Bus Driver effective immediately, pending successful completion of all pre-employment testing.

7.      Recommendation to employ Louis Smith as a Sub Bus Driver effective immediately, pending successful completion of all pre-employment testing.

The motion was approved unanimously.

 

C.     Extra-Curricular

A motion was made by Tyce Stebbins and seconded by John Adams to approve the following (items 1-2):

1.       Resignation of Aaron Wells as an Assistant Baseball Coach at Delta High School effective August 25, 2016.

2.      Resignation of Whitney Whitehair as a 7th Grade Girls’ Basketball Coach at Delta Middle School effective August 22, 2016.

The motion was approved unanimously.

A motion was made by Trent Fox and seconded by Tyce Stebbins to approve the following (items 3-8):

3.      Recommendation to employ Andy Lewman as a Business Department Chair at Delta High School effective August 1, 2016.

4.      Recommendation to employ Miranda Hummel as a Student Council Co-Sponsor at Delta High School effective September 7, 2016.

5.      Recommendation to employ Emily Filler as a Beyond the Bell Tutor at Delta Middle School effective September 7, 2016.

6.      Recommendation to employ Debbie Helfst as a Beyond the Bell Tutor at Delta Middle School effective September 7, 2016.

7.      Recommendation to employ Shayla Shirk as a Beyond the Bell Tutor at Delta Middle School effective September 7, 2016.

8.     Recommendation to employ Todd White as a Beyond the Bell Tutor at Delta Middle School effective September 7, 2016.

The motion was approved unanimously.

 

D.    Conference Requests/Field Trips

A motion was made by Trent Fox and seconded by Alice Gillis to approve the following (items 1-23):

1.       Doug Wilder requests permission to attend SAT Workshop to be held on September 7, 2016 at IPFW in Ft. Wayne, IN.

2.      Lindsey Thompson requests permission to attend Digital Citizenship to be held on September 9, 2016 at ECESC in Connersville, IN.

3.      Joey Gossett requests permission to attend Digital Citizenship: Preparing Students K-12 for a Society of Technology to be held on September 9, 2016 at ECESC in Connersville, IN.

4.      Nakkia Patrick requests permission to attend New Adviser Training-Yearbook to be held on September 9, 2016 at Herff Jones Executive Offices in Indianapolis, IN.

5.      Cindy Kunda requests permission to attend the 2016 ISFAA Counselor Workshop and IDOE Counselor Regional Workshop to be held on September 12, 2016 at IUPUI in Indianapolis, IN.

6.      Chris Pyle requests permission to attend 2016 Florence SiteOne University to be held on September 14, 2016 at Belterra Casino Resort in Forence, IN.

7.      Kelly Brown requests permission to attend the District 6 Meeting to be held on September 15, 2016 at Wes-Del High School in Gaston, IN.

8.     Chris Pyle requests permission to attend HVAC, Electric, Plumbing and Tech; Utility and Energy Conservation to be held on September 21, 2016 at The Palms in Plainfield, IN.

9.      Cindy Hall requests permission to attend the 2016 Career and Technical Education Development Conference to be held from September 23, 2016 through September 24, 2016 at The Marriott East in Indianapolis, IN.

10.  Scott Herring requests permission to attend Part I Preparation for ISTEP and 2017 Math Grade 10 to be held on September 26, 2016 at ECESC in Connersville, IN.

11.   Lindsey Thompson requests permission to attend Digital Content Workshop to be held on September 28, 2016 at South Madison School Corporation in Pendleton, IN.

12.  Chris Pyle requests permission to attend IASBO Facilities Conference to be held on September 28, 2016 at MSD of Lawrence Township in Indianapolis, IN.

13.  Darin Gullion and Cheryl Dominick request permission to attend Internal Controls Seminar to be held on September 30, 2016 at The Palms in Plainfield, IN.

14.  Biff Wilson requests permission to attend the Indiana High School Psychology Teachers Association Conference to be held on September 30, 2016 at Marian University in Indianapolis, IN.

15.   Biff Wilson requests permission to attend the IU Center on Representative Government Election Workshop to be held on October 28, 2016 at IUPUI in Indianapolis, IN.

16.  Elizabeth Lay requests permission to attend the Indiana School Counselor Association Conference to be held from November 3, 2016 through November 4, 2016 at the Marriott East in Indianapolis, IN.

17.   Amy Lewman requests permission to attend Section 504 to be held on November 4, 2016 in Indianapolis, IN.

18.  Miranda Hummel requests permission to attend Echoes and Reflections-Holocaust Education to be held on November 10, 2016 at ECESC in Connersville, IN.

19.  Amy Lewman requests permission to attend the Assistant Principal’s Conference to be held from November 18, 2016 through November 19, 2016 at the Marriott in Indianapolis, IN.

20. Brett Clark requests permission to attend the Assistant Principal’s Conference to be held from November 18, 2016 through November 19, 2016 at the Marriott in Indianapolis, IN.

21.   Joey Gossett requests permission to attend the Assistant Principal’s Conference to be held from November 18, 2016 through November 19, 2016 at the Marriott in Indianapolis, IN.

22. Kelly Brown requests permission to attend the IASP Fall Conference to be held from November 20, 2016 through November 22, 2016 at the Marriott in Indianapolis, IN.

23. Greg Kile and Doug Marshall request permission to attend the IASP Fall Conference to be held from November 20, 2016 through November 22, 2016 at the Marriott in Indianapolis, IN.

The motion was approved unanimously.

 

E.     Information and Proposals

1.       Superintendent

a.      A motion was made by John Adams and seconded by Tyce Stebbins to approve Latchkey employees, as presented.  The motion was approved unanimously.

b.      A motion was made by John Adams and seconded by Trent Fox to approve the Pepsi Contract, as presented.  The motion was approved unanimously.

c.       A motion was made by John Adams and seconded by Tyce Stebbins to approve the cancellation of the 2017 European Trip.  The motion was approved four in favor with Trent Fox voting against.

d.      A motion was made by Tyce Stebbins and seconded by Trent Fox to approve Psychoeducational Assessment Services, as presented.  The motion was approved unanimously.

e.      A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the Delta Baseball Skill Camps, as presented.  The motion was approved four in favor with Trent Fox abstaining.

f.        A motion was made by John Adams and seconded by Alice Gillis to approve the DHS Cheer Competition, as presented.  The motion was approved unanimously.

g.      Previous Administration Office

1.       A motion was made by Trent Fox and seconded by Alice Gilllis to approve the permission to seek quotes for demolition.  The motion was approved unanimously.

h.     Mr. Mann informed the Board about the following fundraisers:

1.       Miranda Hummel, Sophomore Class, requests permission to sell Homecoming t-shirts at Delta High School from August 29, 2016 through September 16, 2016, as presented.  Proceeds go towards class activities.

2.      Seth Paul, Delta Baseball, requests permission to hold a Baseball Skills Camp on September 17, 2016, as presented.  Proceeds go towards the Booster Club.

3.      Seth Paul, Delta Baseball, requests permission to hold a Baseball Skills Camp on September 24, 2016, as presented.  Proceeds go towards the Booster Club.

4.      Amanda Craw, DHS Student Council, requests permission to hold a Homecoming Dance on September 30, 2016 from 9:30 p.m. to 11:00 p.m., as presented.  Proceeds go towards student body activities.

5.      Teresa Schwer and Kelly Green, Royerton Student Council, requests permission to collect food donations and/or money for charities, as presented.  Proceeds go towards supporting the Center Chapel food pantry, Secret Families, and other community organizations.

6.      Julie George, DHS Swimming and Diving, requests permission to sell Wicks pies from October 17, 2016 through November 21, 2016, as presented.  Proceeds go towards Delta Swim Boosters to purchase equipment, apparel, and food for athletes.

7.      Julie George, DHS Swim Boosters, requests permission to hold a Swim-To-Win Swim-A-Thon on December 10, 2016 at Delta High School, as presented.  Proceeds go towards Delta Swim Boosters to purchase apparel and food for athletes.

8.     Teresa Schwer and Kelly Green, Royerton Student Council, request permission to sell Candy Grams from February 8, 2017 through February 14, 2017, as presented.  Proceeds are to support the student councils efforts in helping charities, special events, and convocations.

 

2.      Assistant Superintendent

A motion was made by Tyce Stebbins and seconded by Trent Fox to approve the following (item 1):

a.      Use of Facilities:

1.       Susan Rodriguez, Girl Scouts of Central Indiana, requests permission to use the Albany Elementary Cafeteria on August 30, 2016 from 6:00 p.m. to 7:00 p.m. to hold Girl Scout Registration Night, as presented. The motion was approved unanimously.

b.      A motion was made by John Adams and seconded by Tyce Stebbins to approve the request for DHS Athletics to accept a donation from the Delta Football Boosters in the amount of $1,069.43 to be used for football equipment, as presented.  The motion was approved unanimously.

c.       A motion was made by Alice Gillis and seconded by Trent Fox to approve the adjustments to Textbook Rental Fees, as presented.  The motion was approved unanimously.

 

VIII.        LETTERS/NOTES

 

IX.              BOARD MEMBER COMMENTS

Alice Gillis – Ms. Gillis appreciates the background information given to the Board for the 2017 European trip.  She stated it’s a tough decision, but she feels strongly the decision should be made by the parent if they would like their children to go.  That’s what she based her vote on and the school shouldn’t decide to send them.  She thanked all the presenters and students for being verbal and informative.  Ms. Gillis wished good luck to Robin Starrett in her next endeavor and thanked the Delta Football Boosters for the donation to DHS Athletics. 

Tyce Stebbins – Mr. Stebbins thanked everyone for coming.  He realizes he speaks with passion sometimes and he appreciates those that do as well.  He thanked the students and commented they were very well spoken as well as everyone else.  He stated it’s great to see our students speak with confidence.  He said this decision was tough, but he hopes the group will have an opportunity to still make the trip to Europe.  He stated there might be some more hurdles and he understands that.  He appreciates everyone’s time and thought processes for their children.  Mr. Stebbins stated he doesn’t want to just thank Robin Starrett for her time, he wants to thank her on behalf of all the kids and the passion she does her job with.    

John Adams – Mr. Adams concurred with his fellow board members. He stated the decision for the European trip wasn’t easy and sometimes you have to make tough decisions, but in his heart, he has to go with what he feels is best for the corporation and the students.  He wanted everyone to know it has really bothered him the last several months to think about sending these kids to Europe.  He fully supports the parents making their own decision on whether they want to send their children or not, but he just can’t do that sitting in the seat with a heavy heart.  He appreciates the kind words and understands the passion. He thanked everyone for coming and expressing how they feel.  Mr. Adams hates to see Ms. Starrett go, but he understands and wishes her all the best.  He stated the CTE Grant is a great thing for our school.  He thinks we have a great school, administrators, teachers, and bus drivers that are wanting to get our kids to and from school safely.  He thanked everyone for coming and being a part of this evening. 

Trent Fox – Mr. Fox thanked everyone for coming.  He appreciates all of Ms. Starrett’s efforts and work over the past 20 years.  He stated it is greatly appreciated and she will be missed.  He wishes her a lot of luck at Ball State and said they are getting a good one.  Mr. Fox appreciates everyone coming and speaking tonight.  He stated the Board has to make decisions that are tough and sometimes they agree and sometimes they don’t.  It’s not that he doesn’t support any one individual here, he supports everybody and with that being said, he feels the European group will overcome.  He stated there is always a lot of adversity that happens that you can’t account for in life and he can say that from experience.  He said as life grows, they will grow as individuals and get stronger.  He appreciates the time and effort for everyone to come here this evening.  Mr. Fox hopes the sports teams will continue to do well.  He’s looking forward to the next few weeks when they go to the Fall Conference in Indy and sit down as a Board and discuss things.  

Adam Williams – Mr. Williams stated the European trip has been a struggle.  He said he hasn’t shared his thoughts on the whole process and feels it’s fair to give that.  He stated it’s hard to say because his kids aren’t at that age yet.  As a parent, he would lean towards sending his child knowing the risk, but as a School Board Member, he can’t and that’s as heartfelt as he can be.  He appreciates and values the travel and trip.  Mr. Williams stated he knows so many people that have traveled and it changes them and their perspective of the world and he greatly agrees with that passion, but he can’t say the school corporation needs to be in that sponsorship.  He thanked everyone for coming. 

 

FUTURE MEETINGS

A.     A regular meeting for the Board of School Trustees is scheduled for Tuesday, September 20, 2016 at 6:30 p.m. at the Administration Building.

B.     A Budget Adoption Hearing is scheduled for Tuesday, September 20, 2016 at 6:30 p.m. at the Administration Building.

C.     The 2016 ISBA/IAPSS Fall Conference will be held from September 25, 2016 through September 27, 2016 at the Indiana Convention Center in Indianapolis, IN.

 

X.                 ADJOURNMENT

A motion was made by John Adams and seconded by Tyce Stebbins and Board President, Adam Williams, adjourned the meeting at 8:52 p.m.

 

 

 

September 6, 2016

 

ADAM WILLIAMS                                              ___________________________

TRENT FOX                                                        ____________________________

JOHN ADAMS                                                   ____________________________

ALICE GILLIS                                                    ____________________________

TYCE STEBBINS                                                ____________________________