DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING MONDAY, OCTOBER 18, 2021
6:30 p.m. ADMINISTRATION BUILDING
MINUTES
Present: Trent Fox, President; Lance Engle, Vice President; John Adams, Member; Adam Williams, Member (entered meeting at 6:57 p.m.); Darin Gullion, Assistant Superintendent; and Greg Kile, Superintendent
Absent: Jacob Case, Secretary
I.
CALL TO ORDER
At 6:30 p.m. Board President, Trent Fox called the meeting to order.
II.
PLEDGE OF ALLEGIANCE (Recess Meeting)
A meeting of the Board of School Trustees of Delaware Community School Corporation was held at 9750 N CR 200 E, Muncie, Indiana on October 18, 2021 at the hour of 6:30 p.m. (Local Time), pursuant to notice duly given in accordance with the rules of the Board.
The meeting was called to order by the President of the Board. On call of the roll, the members of the Board were shown to be present or absent as follows:
Present: Trent Fox, President; Lance Engle, Vice President; John Adams, Member
Absent: Jacob Case, Secretary and Adam Williams, Member
The President opened a Public Hearing on a proposed project. It was explained that under Indiana law whenever a school corporation proposes to construct or renovate a school building at a cost in excess of one million dollars it must first hold a public hearing. The Secretary presented to the Board proof of publication of the hearing, which proofs of publication shows that the notice was published in The Star Press on September 29, 2021.
After the purpose of the hearing was explained, the presentations regarding the need for the Project were given. An evaluation of the existing facilities was then presented, as well as a discussion of the details of the proposed Project. The
estimated Project cost and schedule were then presented to the public. It was explained how this Project could be funded, and the potential tax rate impact the Project would have on the community.
After the above presentations, the President announced the Board would now hear testimony and questions from the public. President Fox closed the hearing and resumed the regular business meeting.
III.
AMEND THE AGENDA
A motion was made by Lance Engle and seconded by John Adams to amend the agenda, as presented. The motion was approved 3-0 vote.
IV.
MINUTES
A motion was made by Lance Engle and seconded by John Adams to accept the minutes of the business meeting and executive session held on Monday, September 27, 2021. The motion was approved 3-0 vote.
FINANCE
A. A motion was made by John Adams and seconded by Lance Engle to accept
the list of vouchers, as presented. The motion was approved 3-0 vote.
B. Adopt Resolutions:
At the conclusion of the public testimony and question, the Board considered the Project Resolution to complete the Project. A motion was made by Lance Engle and seconded by John Adams. The resolution attached as Exhibit A was approved.
It was then explained that Ice Miller LLP, bond counsel, had been consulted relative to the procedure to be followed in connection with the proposed bond issue and the rendering of an opinion approving the legality of the bonds. The Board was then presented with a form of preliminary bond resolution approved by Ice Miller LLP, and recommended by them for adoption for the purpose of authorizing the issuance of bonds. After due consideration of the preliminary bond resolution, on motion duly made by John Adams and seconded and carried by Lance Engle, the same was adopted and is attached hereto as Exhibit B.
The President further stated that the Board needed to consider a Reimbursement Resolution. On motion duly made by Lance Engle and seconded and carried by John Adams, the resolution attached as Exhibit C was adopted.
C. Dr. Gullion gave a Monthly Finance Review, as presented.
VI.
COMMUNICATIONS FROM THE FLOOR
Amy Lewman, Royerton Elementary Principal, informed everyone tomorrow kicks off Spell Bowl teams. She stated they get to compete in person this year and they are excited and grateful they are able to do that. She said they will start at Selma and have four practice meets and then Regionals are at Randolph Southern right before Thanksgiving. She informed everyone they are testing all students who qualify for CogAT this week. She stated they will have that done in hopes of identifying anyone else to take to the High Ability committee and put in that program for English, Math, or both. She thanked Mr. Blakely, who has spent hours putting testing sessions together.
Chris Conley, Delta High School Principal, informed everyone tomorrow night is the Choir Concert. He stated they will have their Sight-Read-A-Thon right before that and the concert kicks off at 7:00 p.m. in the auditorium. He stated next Tuesday they will be giving the PSAT to sophomores and juniors in the continuing testing cycle. He informed everyone the girls' cross country team qualified for semi-state and placed 4th in Regionals with Nikki Southerland winning again. He stated they will be running at Huntington College, which is a really nice course and will then get ready for Terre Haute next week.
VII. MASTER CONTRACT AGREEMENT
A. Public comment on Tentative Agreement:
James Lodl, DCCTA, thanked everyone who's been a part of this and stated he appreciates it.
B. A motion was made by Lance Engle and seconded by John Adams to approve
the Ratification of the Master Contract Agreement, as presented. The motion was approved 3-0 vote.
VIII. NEW BUSINESS
A. Certified Staff
A motion was made by John Adams and seconded by Lance Engle to approve the following (item 1):
1. Resignation of Seth Paul, Teacher at Delta High School, effective
October 22, 2021.
The motion was approved 3-0 vote.
A motion was made by Lance Engle and seconded by John Adams to approve the following (items 2-3):
2. Recommendation to employ Samuel Carlton as a Teacher at Delta High
School effective January 3, 2022, pending successful completion of all pre-employment testing.
3. Recommendation to employ Ashlyn Carlton as a Teacher at Delta High
School effective January 3, 2022, pending successful completion of all pre-employment testing.
The motion was approved 3-0 vote.
B. Classified Staff
A motion was made by John Adams and seconded by Lance Engle to approve the following (item 1):
1. Resignation of Norma Clevenger, Food Service Cook at Delta Middle
School, effective September 30, 2021.
The motion was approved 3-0 vote.
A motion was made by Lance Engle and seconded by John Adams to approve the following (item 2):
2. Recommendation to employ Kayla Rowles as a Latchkey Assistant
Supervisor effective October 18, 2021, pending successful completion of all pre-employment testing.
The motion was approved 3-0 vote.
C. Extra-Curricular
A motion was made by John Adams and seconded by Lance Engle to approve the following (item 1):
1. Resignation of Seth Paul, PE Department Chair and Freshman Class
Sponsor at Delta High School, effective October 22, 2021.
The motion was approved 3-0 vote.
A motion was made by Lance Engle and seconded by John Adams to approve the following (items 2-4):
2. Recommendation to employ Gerald Dixon as a 7th Grade Girls' Basketball
Coach at Delta Middle School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
Recommendation to appoint Ken Mace as a Volunteer Assistant 6th Grade Girls' Basketball Coach at Delta Middle School effective for the 2021-22
school year.
4. Recommendation to appoint David Locke as a Volunteer Assistant
Wrestling Coach at Delta High School effective for the 2021-22 school year.
The motion was approved 3-0 vote.
D. Conference Requests/Field Trips
A motion was made by John Adams and seconded by Lance Engle to approve the following (items 1-3):
1. Haley Cross requests permission to attend the ISNA Annual State
Conference to be held from October 28, 2021 through October 29, 2021 in Fort Wayne, IN.
2. Amy Larrabee and Amanda Lewis request permission to attend SIOP
Train the Trainer: Follow up to be held from November 16, 2021 through November 17, 2021 at the Beck Ag Center in West Lafayette, IN.
3. Amanda Lewis and Nakkia Jester request permission to attend the NCTE
Annual Convention to be held virtually from November 18, 2021 through November 21, 2021.
The motion was approved 3-0 vote.
E. Information and Proposals
1.
Superintendent
a. A motion was made by Lance Engle and seconded by John Adams to
approve the request for an unpaid day, as presented. The motion was approved 3-0 vote.
b. A motion was made by John Adams and seconded by Lance Engle to
approve the RES Camp Flat Rock Trip, as presented. The motion was approved 3-0 vote.
c. A motion was made by Lance Engle and seconded by John Adams to
approve the Church Church Hittle + Antrim School Board Policy Services, as presented. The motion was approved 3-0 vote.
d. Superintendent Kile informed the Board about the following
fundraisers:
1. Andy Lewman, DHS Girls' Basketball, requests permission to
sell t-shirts from October 19, 2021 through November 23, 2021, as presented. Proceeds go towards the Christy Bilby Scholarship Fund (DelCom Foundation).
2.
Assistant Superintendent
a. Use Of Facilities:
A motion was made by John Adams and seconded by Lance Engle to approve the following (items 1-2):
1. Laura Seibold-Caudill, Cardinal Swim Club, requests permission
to use the Delta High School pool and locker rooms from October 6, 2021 through August 31, 2022 from 4:00 p.m. to 8:00 p.m. to hold swim practice, as presented.
2. Ryan Baumgartner, All Area Basketball, requests permission to
use the Delta High School gymnasiums on October 17, 2021 from 3:00 p.m. to 9:00 p.m. to hold tryouts, as presented.
The motion was approved 3-0 vote.
Adam Williams entered the meeting at 6:57 p.m.
b. Donations:
A motion was made by John Adams and seconded by Lance Engle to approve the following (item 1):
1. Request for Delta Middle School to accept a donation in the
amount of $30.00 from the Blackbaud Giving Fund, as presented.
The motion was approved 4-0 vote.
c. Purchases over $7500:
A motion was made by John Adams and seconded by Lance Engle to approve the following (items 1-2):
RD/ECA
$8,000.00
1. Langdon Bros.
(DHS baseball field)
EDU
$13,188.25
2. Renaissance
(Accelerated Reader)
The motion was approved 4-0 vote.
IX.
LETTERS/NOTES
X.
BOARD MEMBER COMMENTS
John Adams – Mr. Adams stated he hopes everything holds out for Camp Flat Rock because that's a great time and the kids thoroughly enjoy it. He stated he's a big fan of having kids go and enjoy an overnight trip like that and thinks it's great. He stated it's good to hear the bowl teams are getting back at it again and thinks that's great because the kids deserve it. He's glad to hear about the choir concert and stated it sounds like a lot of things are going on in our buildings. He congratulated the girls' cross country team. He thanked Mr. Lodl for his help on the contract as well as the team who worked to put that together. He thanked Mr. Paul who's been a baseball coach and been here a while for all his efforts and Ms. Clevenger for her years spent with us. He welcomed all new hires. He stated we have another meeting and another donation, it's not the size, it's the fact that different folks are willing to donate to our school corporation. He thanked the Board for attending the ISBA/IAPSS Fall Conference in Indianapolis. He stated it was great to get together and talk about things regarding our school and advancing it to make it the best it can be. He stated they attended different sessions to hear about different things going on in the school industry. He commented it's good to attend, a great time, and good to hang out with fellow board members.
Lance Engle - Mr. Engle thanked everyone for coming and stated we made it and have nine weeks down. He congratulated the students who made the A and B Honor Roll for all their hard work and effort in the first nine weeks. He congratulated the girls' cross country team for finishing fourth and making semi state and wished them luck this weekend. He wished good luck to the football team with sectionals coming up and congratulated all other fall sports who are finishing up their seasons. He wished good luck to winter sports who are starting in the coming weeks. He stated he's glad to get the teachers' contract ratified and congratulated all the people who worked hard on putting that together and getting it done.
Adam Williams – Mr. Williams stated he appreciates everyone's understanding and patience with his late arrival. He stated sometimes life happens and you can't get away.
Trent Fox – Mr. Fox thanked Mr. Williams for making it here. He wished good luck to the girls' cross country team at semi-state. He stated that's always a fun race to watch and he's glad they are doing it at Huntington again because that course is much easier to run on. He congratulated all other sports who have finished up. He stated for some he's sure their season didn't end the way they would have liked, but they still got out there, competed, and gave it the best they could. He wished good luck to the football team on Friday opening up with sectionals and stated it starts now, it's a new season, so they can start all over. He stated it was nice to attend the ISBA/IAPSS Fall Conference for a few days and talk about things. He stated you get to see people in a different light when you are out and about like that and other schools board members are there so you get to talk with them and get a feel for what they have going on. He said at the President's Breakfast, he felt lucky because we haven't had to put up with what other schools are as far as people coming and voicing their opinions loudly. He thinks we must be doing something right to be able to not have that going on here. He stated the contract is always great to get through and thinks it was a good one and hopes everyone feels that way. He also hopes it keeps us moving in a direction people are happy with.
XI. FUTURE MEETINGS
A. A regular meeting for the Board of School Trustees is scheduled for Monday,
November 1, 2021 at 6:30 p.m. at the Administration Building.
B. An ISBA Fall Regional Meeting is scheduled for Thursday, November 4, 2021
at 6:00 p.m. at Willie and Red's in Hagerstown, IN.
XII. ADJOURNMENT
A motion was made by Lance Engle and seconded by Adam Williams and Board President, Trent Fox, adjourned the meeting at 7:09 p.m.
An executive session was held following the business meeting.
EXHIBIT A
PROJECT RESOLUTION
WHEREAS, the Board of School Trustees (the "Board") of Delaware Community School
Corporation (the "School Corporation") at a meeting on October 18, 2021 held a public hearing in
accordance with Indiana Code § 20-26-7-37 for the purpose of answering questions and listening
to taxpayers' comments and any evidence they may present about the proposed renovation of and
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improvement to school facilities, including site improvements and the purchase of real estate,
buses, vehicles, technology, and equipment (the "Project"); and
WHEREAS, the Board has carefully studied all of the known options and feels that the
proposed Project is in the best interests of the present and future students to be served by these
facilities; now, therefore,
BE IT RESOLVED, that the purpose of the Project is to provide an improved educational
environment for students.
BE IT FURTHER RESOLVED, that the estimated hard and soft costs of the Project are
$2,410,000, with estimated costs of issuance (including capitalized interest less interest earnings)
suance
of $150,000, resulting in total estimated Project costs of $2,560,000.
BE IT FURTHER RESOLVED, that the estimated $2,560,000 will be funded by one or
ne 0
more of the following: Operations Fund, Common School Fund Loan, general obligation bond
issue and/or a building corporation bond issue with an anticipated gross impact on the Debt Service
Fund tax rate of $0.1019 per $100 assessed valuation based on an estimated $635,009,551 assessed
sses
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valuation beginning in 2022. However, as existing obligations mature, the anticipated a net
increase to the Debt Service Fund tax rate is expected to be $0.000 above the current rate.
OCSC BOARD APPROVED DATE: 10/18/21 AUTHORIZED
SIGNATURE:
Passed and adopted this 18th day of October, 2021.
Irent
tes
President, Board of School Trustees
zu
(Secretary, Board of School Trustees
EXHIBIT B
PRELIMINARY BOND RESOLUTION
WHEREAS, Delaware Community School Corporation (the "Issuer" or "School Corporation") is a school corporation organized and existing under the provisions of Indiana Code $ 20-23; and
WHEREAS, the Board of School Trustees (the "Board") finds that the present facilities of the School Corporation are not adequate to provide the proper educational environment of the students now attending or who will attend its schools; and
WHEREAS, the Board finds that there are not sufficient funds available or provided for in existing tax levies with which to pay. the cost of the renovation of and improvements to school facilities, including site improvements and the purchase of real estate, buses, vehicles, technology, and equipment (the "Project"), and that the School Corporation should issue bonds in an amount not to exceed Two Million Five Hundred Sixty Thousand Dollars ($2,560,000) (the "Bonds") for the purpose of providing funds to be applied on the Project, and that Bonds in such maximum amount should now be authorized; now, therefore,
BE IT RESOLVED by the Board of the Issuer that, for the purpose of obtaining funds to be applied on the cost of the Project, there shall be issued and sold the Bonds of the School Corporation to be designated as "General Obligation Bonds of 2021." The Bonds shall be in a principal amount not to exceed Two Million Five Hundred Sixty Thousand Dollars ($2,560,000), bearing interest at a rate or rates not exceeding four percent (4.0%) per annum (the exact rate or rates to be determined by bidding), which interest shall be payable on January 15 and July 15 in each year beginning July 15, 2022. The Bonds shall be fully registered in the denomination of Five Thousand Dollars ($5,000) or integral multiples thereof (or other denominations as requested by the winning bidder), and shall mature serially or be subject to mandatory redemption on January 15 and July 15 beginning July 15, 2022 through no later than January 15, 2028. The Bonds shall be redeemable on the dates and in the amounts as determined by the Issuer.
BE IT FURTHER RESOLVED by the Board of the Issuer that the matter of appropriating the proceeds of the Bonds authorized at this meeting be taken up for consideration as soon as notice of the hearing on the appropriation can be given as provided by law, and that the Secretary of the Board be and he hereby is directed to give notice of the public hearing to be held prior to the final action on such appropriation, which notice shall be published in The Star Press at least ten (10) days prior to the date set for such public hearing.
BE IT FURTHER RESOLVED that the Secretary of the Board be and hereby is directed to give notice of the determination to issue the Bonds, which notice shall be published twice, one
in The Star Press, also, that the notice of determination shall be posted in three (3) public places in the School Corporation.
DCSC BOARD APPROVED DATE: 10/18/21 AUTHORIZED
SIGNATURE:
Passed and Adopted this 18th day of October, 2021.
Irant
to
President, Board of School Trustees
ATTEST:
Segretary, Board of School Trustees
EXHIBIT C
DECLARATION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES
WHEREAS, Delaware Community School Corporation (the "School Corporation")
intends to finance the renovation of and improvements to school facilities, including site
improvements and the purchase of real estate, buses, vehicles, technology, and equipment (the
"Project"); and
WHEREAS, the School Corporation reasonably expects to reimburse certain costs of the
1 reason
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Project with proceeds of obligations to be incurred by or on behalf of the School Corporation in
an amount not to exceed $2,560,000; and
WHEREAS, the School Corporation expects to issue obligations for the Project and to use
the proceeds to reimburse or pay costs of the Project;
NOW, THEREFORE, BE IT RESOLVED, that the School Corporation declares its official
intent to fund the Project with proceeds of obligations incurred by the School Corporation in an
amount not to exceed $2,560,000.
BE IT FURTHER RESOLVED, that the School Corporation reasonably expects to
reimburse itself from proceeds of obligations issued by the School Corporation for costs of the
Project paid prior to the issuance of the Bonds.
Passed and Adopted this 18th day of October, 2021.
Tent
to
President, Board of School Trustees
Secretary, Board of School Trustees
DCSC BOARD APPROVED DATE:_10/18/21 AUTHORIZED
SIGNATURE;
October 18, 2021
TRENT FOX
LANCE ENGLE
JACOB CASE
JOHN ADAMS
ADAM WILLIAMS