January 2, 2018

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

Tuesday, January 2, 2018

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  Trent Fox, President; John Adams, Vice President; Alice Gillis, Secretary; Tyce Stebbins, Member; Adam Williams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent



  1. CALL TO ORDER


At 6:30 p.m. Superintendent Mann called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. ORGANIZATION OF BOARD OF EDUCATION


  1. Superintendent Mann presided over the meeting for the organization of the Board of Education.  He asked for nominations for Board President.


A motion was made by Trent Fox and seconded by Adam Williams to nominate John Adams as President of the Board of Education for the year 2018.  A motion was made by Tyce Stebbins and seconded by Adam Williams to close the nominations.  Both motions were approved 5-0 vote.


Board of Education President, John Adams, asked for nominations for Vice-President of the Board of Education for the year 2018.


A motion was made by Trent Fox and seconded by Adam Williams to nominate Alice Gillis as Vice President of the Board of Education for the year 2018.  A motion was made by Tyce Stebbins and seconded by Adam Williams to close the nominations.  Both motions were approved 5-0 vote.  

Board of Education President, John Adams, asked for nominations for Secretary of the Board of Education for the year 2018.


A motion was made by Trent Fox and seconded by Adam Williams to nominate Tyce Stebbins as Secretary of the Board of Education for the year 2018.  A motion was made by Alice Gillis and seconded by Trent Fox to close the nominations.  Both motions were approved 5-0 vote.


  1. A motion was made by Alice Gillis and seconded by Tyce Stebbins to appoint Cheryl Dominick as Corporation Treasurer and Adrienne Smith as Deputy Treasurer for the year 2018.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Alice Gillis to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the School Attorney for the year 2018 on an as needed basis.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Alice Gillis to hold regular school board meetings on the first and third Tuesday of each month at 6:30 p.m.  The Board of Education will meet at the Administration Office unless otherwise designated.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Tyce Stebbins to continue the Board of Education compensation at the rates of $83 per regular meeting and $62 per special session. The motion was approved 5-0 vote.


  1. A motion was made Tyce Stebbins and seconded by Alice Gillis to appoint the position of Board President as the ISBA Delegate and ISBA Legislative Representative.  They will serve in these positions for the year 2018.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to appoint Janelle Davis as the Board recording secretary and Kim Kemper as the alternate at a rate of $40.00 per meeting for the year 2018.  The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Trent Fox to appoint Alice Gillis and John Adams to serve on the Bid Opening Committee for the year 2018.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Alice Gillis to appoint all Board members to serve on the Board of Finance Committee for the year 2018.  The motion was approved 5-0 vote.


  1. At this time, the Board members each shared, if any, conflict of interest disclosures.  

  1. AMEND THE AGENDA


A motion was made by Tyce Stebbins and seconded by Adam Williams to amend the agenda as presented.  The motion was approved 5-0 vote.


  1. MINUTES


  1. A motion was made by Tyce Stebbins and seconded by Trent Fox to accept the minutes of the business meeting and executive session on Tuesday, December 19, 2017.  The motion was approved 5-0 vote.


  1. FINANCE


  1. A motion was made by Trent Fox and seconded by Tyce Stebbins to accept the list of vouchers as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the IRS mileage rate (54.5 cents), as presented. The motion was approved 5-0 vote.


  1. At this time Board President John Adams asked for a motion to recess the regular meeting to begin the Board of Finance meeting.  A motion was made by Tyce Stebbins and seconded by Adam Williams to recess the regular meeting.  The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Alice Gillis to appoint all Board members to serve on the Board of Finance Committee in the same capacity of officers for the Board of Trustees for the year 2018.  The motion was approved 5-0 vote.   


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to approve First Merchants and Mutual Bank as the depositories for the year 2018.  The motion was approved four in favor with Trent Fox abstaining.  


  1. Assistant Superintendent Dr. Gullion reviewed the Summary of Investments for 2017.


  1. Assistant Superintendent Dr. Gullion reviewed the Investment Policy for 2018.


At this time Board President John Adams asked for a motion to close the Board of Finance meeting and to resume the regular Board meeting.  A motion was made by Trent Fox and seconded by Tyce Stebbins to close the Board of Finance meeting and to resume the regular Board meeting.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


  1. None.


  1. COMMUNICATIONS FROM THE FLOOR


      No comments were made.


  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Trent Fox and seconded by Tyce Stebbins to approve the following (item 1):


  1. Resignation of Shannon Donnell-Cline, Instructional Assistant at Delta Middle School, effective December 28, 2017.


The motion was approved 5-0 vote.


A motion was made by Trent Fox and seconded by Tyce Stebbins to approve the following (items 2-3):


  1. Recommendation to transfer Amanda Maxwell from a Full Time Bus Driver to a Will Call Bus Driver effective January 5, 2018.


  1. Recommendation to transfer Barbara Sharp from a Sub Bus Driver Trainee to a Full Time School Bus Driver effective immediately.


The motion was approved 5-0 vote.  


  1. Extra-Curricular


  1. None.   


  1. Conference Requests/Field Trips


  1. None.


  1. Information and Proposals


  1. Superintendent


  1. Mr. Mann informed the Board about the 2018-19 School Year Calendar-1st Reading, as presented.  


  1. Superintendent Mann informed the Board about the following fundraisers:


  1. Chrissy Hill and Jodie Morgan, Delta Wrestling Boosters, request permission to hold a bowling fundraiser on          January 21, 2018 from 2:00 p.m. to 6:00 p.m. at Liberty Bowling, as presented.  Proceeds go towards the awards banquet, senior night, new clock, food for meets, and tournaments.


  1. Wendy Brown and Morgan Jones, Delta Junior Honor Society, request permission to sell Candy Grams from February 1, 2018 through February 12, 2018 at Delta Middle School, as presented.  Proceeds will be donated to Christian Daugherty’s family.


  1. Assistant Superintendent


  1. Use Of Facilities:


  1. None.


A motion was made by Tyce Stebbins and seconded by Trent Fox to approve the following (items b-d):


  1. Request for Royerton Elementary School to accept a donation in the amount of $50.00 from Angie Parrott, as presented.


  1. Request for Royerton Elementary School to accept a donation in the amount of $500.00 from Eric Baty, as presented.


  1. Request for Delta High School to accept a donation in the amount of $68.30 from Katherine Basey, as presented.


The motion was approved 5-0 vote.



  1. LETTERS/NOTES




  1. BOARD MEMBER COMMENTS


Trent Fox – Mr. Fox hopes everyone had a nice vacation and enjoyed time with family and friends.  He stated the three donations that were given are always helpful.  He thanked the Board for being here tonight.  


Adam Williams – Mr. Williams stated donations and support from the community is appreciated.  He hopes everyone had an enjoyable break and are ready to get back and charge into the 2nd semester.  He’s sure we’ll have more 2 hour delays in the near future. He encourages student drivers and parents driving their kids to do what’s intended with delays in this kind of weather; leave early, take your time, drive carefully, and keep everybody safe.


Tyce Stebbins – Mr. Stebbins thanked everyone involved that drive the roads and pay attention to weather reports to keep the kids safe.  He talked to Mr. Mann this morning about some bus issues and thanked the guys working out in the cold to make sure the buses are in tip-top shape.  He stated the donations are cool, the whole robotics thing in general is neat, and it’s nice to see some families have gotten behind that.  He stated David Palmer, who was a huge part of Delta, passed away last week.  Mr. Stebbins stated Mr. Palmer contributed nicely to the kids in the wrestling program and if people mention Delta, half of them say we’re the wrestling school with the guy who was so awesome and that’s neat.  He stated his thoughts are with Mr. Palmer’s kids and family.  He said Mr. Palmer was a big deal and was part of a neat dynasty that’s known all over, not just in this community.  


Alice Gillis – Ms. Gillis thanked the Delta Junior Honor Society for doing their fundraiser to help Christian’s family.  She has been following Christian on Facebook and saw he got to go home a few days ago and that is good.  She hopes he continues to improve and do well.  She stated for everyone to drive carefully and hopes the kids and parents will appreciate the 2 hour delay tomorrow and plan accordingly.  She stated it’s a big deal for the kids who are driving, parents, and buses.  She stated to have a great 2nd semester.


John Adams – Mr. Adams concurred with his fellow board members on the donations.  He’s glad Mr. Stebbins brought Mr. Palmer up.  Mr. Adams stated he was around during that time and he hates to hear about the loss of a guy that did a lot for our school while he was here.  He knows Mr. Palmer has done some things outside of our school while he was gone and thoughts and prayers go out to his family.  Mr. Adams mentioned transportation, the people who get our buses ready, custodial staff, and others that are salting and moving snow and trying to prepare our buildings for a safe arrival.  He stated as he travels in the mornings, quite often he gets stuck behind a bus that’s waiting for a kid to come out the door.  He said it gets frustrating when the bus has been there for quite some time and it becomes a safety factor as the buses back up more and more traffic.  He thinks the buses do a very good job of being there about the same time everyday so parents can plan.  He stated to try and have your kids ready, buttoned up with coats and hats while it’s cold outside, and waiting at the door so they can get on the bus and aren’t wasting time so we can get them to and from school as safe as possible.  


  1. FUTURE MEETINGS


  1. A regular meeting of the Board of School Trustees is scheduled for Tuesday, January 16, 2018 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT


A motion was made by Tyce Stebbins and seconded by Trent Fox and Board President, John Adams, adjourned the meeting at 7:10 p.m.



An executive session on personnel matters was held following the business meeting.


January 2, 2018



JOHN ADAMS    


ALICE GILLIS


TYCE STEBBINS



ADAM WILLIAMS


TRENT FOX