January 6, 2020

DELAWARE COMMUNITY SCHOOL CORPORATION 

SCHOOL BOARD MEETING MONDAY, JANUARY 6, 2020 

6:30 p.m. ADMINISTRATION BUILDING 

MINUTES 

Present: John Adams, President; Adam Williams, Secretary; Trent Fox, Member; Lance Engle, Member; Jacob Case, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent 

I

CALL TO ORDER 

At 6:30 p.m. Superintendent Mann called the meeting to order. 

II. 

PLEDGE OF ALLEGIANCE 

Superintendent Mann recessed the regular business meeting to hold a 2nd Preliminary Determination Hearing/Project Hearing. 

The Superintendent presided over the hearing, welcoming everyone and introducing the speakers. 

It was explained to the Board that under Indiana law whenever a school corporation proposes to construct or renovate a school building at a cost in excess of one million dollars it must first hold a public hearing. Additionally, pursuant to Indiana Code 6-1.1-20-3.1, whenever a school corporation proposes to enter into a lease agreement and/or issue bonds for the construction or renovation of a school building or buildings resulting in total costs in excess of the lesser of: (a) $5,170,000; or (b) 1% of the total gross assessed valuation of the property within such school corporation, such school corporation is required to hold two public hearings on its preliminary determination to issue such bonds and enter into such lease agreement. The first hearing on the preliminary determination for the Project (as defined herein) was held on December 16, 2019. Notice of both public hearings was published in The Star Press on December 6, 2019, and was sent via first-class mail to the Delaware County Clerk and any organizations which requested such notice as provided in Indiana Code 6-1.1-20-3.1. The proof of publication of the notice of the hearings was presented to the meeting. 

It was further explained that at this hearing all interested people may give testimony and/or ask questions concerning the construction of Fitness Center and renovation of and improvements to school facilities (the “Project”). The purpose of the hearings is two-fold: (1) to inform the public as to the proposed Project; and (2) to allow all interested parties, taxpayers, and patrons of the School Corporation to voice their opinions as to the Project and ask any questions. 

After the purpose of the hearing was explained, the presentations regarding the need for the Project were given. An evaluation of the existing facility was then presented, as well as a discussion of the details of the proposed Project. The estimated Project cost and schedule were then presented to the public. It was explained how this Project could be funded, and the potential tax rate impact the Project would have on the community

After the above presentations, the President announced that the Board would now hear testimony and questions from the public. There were no patrons who asked questions or gave testimony

A motion was made by Trent Fox and seconded by Lance Engle to close the hearing and resume the regular business meeting. The motion was approved 5-0 vote

ORGANIZATION OF BOARD OF EDUCATION 

A. Superintendent Mann presided over the meeting for the organization of the 

Board of Education. He asked for nominations for Board President

A motion was made by John Adams and seconded by Trent Fox to nominate Adam Williams as President of the Board of Education for the year 2020. A motion was made by Jacob Case and seconded by Lance Engle to close the nominations. Both motions were approved 5-0 vote

Board of Education President, Adam Williams, asked for nominations for Vice-President of the Board of Education for the year 2020

A motion was made by Lance Engle and seconded by Jacob Case to nominate Trent Fox as Vice President of the Board of Education for the year 2020. A motion was made by John Adams and seconded by Lance Engle to close the nominations. Both motions were approved 5-0 vote

Board of Education President, Adam Williams, asked for nominations for Secretary of the Board of Education for the year 2020

A motion was made by Trent Fox and seconded by Jacob Case to nominate Lance Engle as Secretary of the Board of Education for the year 2020. A motion was made by John Adams and seconded by Jacob Case to close the nominations. Both motions were approved 5-0 vote

B. A motion was made by Trent Fox and seconded by Lance Engle to appoint 

Cheryl Dominick as Corporation Treasurer and Adrienne Smith as Deputy Treasurer for the year 2020. The motion was approved 5-0 vote

C. A motion was made by Jacob Case and seconded by John Adams to retain 

Steve Murphy of the DeFur, Voran, LLP Law Firm as the School Attorney for the year 2020 on an as needed basis. The motion was approved 5-0 vote. 

D. A motion was made by Trent Fox and seconded by Lance Engle to hold 

regular school board meetings on the first and third Monday of each month at 6:30 p.m. for the year 2020. The Board of Education will meet at the Administration Office unless otherwise designated. The motion was approved 5-0 vote

E. A motion was made by Trent Fox and seconded by Lance Engle to continue 

the Board of Education compensation at the rates of $83 per regular meeting and $62 per special session. The motion was approved 5-0 vote

F. A motion was made John Adams and seconded by Lance Engle to appoint the 

position of Board President as the ISBA Delegate and ISBA Legislative Representative for the year 2020. The motion was approved 5-0 vote

G. A motion was made by Trent Fox and seconded by John Adams to appoint 

Janelle Davis as the Board recording secretary and Melia Clawson as the alternate at a rate of $40.00 per meeting for the year 2020. The motion was approved 5-0 vote

H. A motion was made by Trent Fox and seconded by Lance Engle to appoint 

Jacob Case and John Adams to serve on the Bid Opening Committee for the year 2020. The motion was approved 5-0 vote

I. A motion was made by Trent Fox and seconded by Lance Engle to appoint all 

Board members to serve on the Board of Finance Committee for the year 2020. The motion was approved 5-0 vote. 

J. At this time, the Board members each shared, if any, conflict of interest 

disclosures: 

Trent Fox, Board Vice President, stated his wife Suzy Fox and sister-in-law Teresa Schwer are currently employed with Delaware Community School Corporation. 

Lance Engle, Board Secretary, stated he owns Albany Hardware Store and Delaware Community School Corporation may make purchases during the year. 

Jacob Case, Board Member, stated he works for United Construction Services and his family owns 3D Construction and they may make Bids during the year to the Delaware Community School Corporation. 

John Adams, Board Member, stated his cousin Lisa Baker is currently employed with Delaware Community School Corporation. 

IV. 

AMEND AGENDA 

A motion was made by Lance Engle and seconded by Jacob Case to amend the agenda as presented. The motion was approved 5-0 vote. 

MINUTES 

A. A motion was made by Trent Fox and seconded by John Adams to accept the 

minutes of the business meeting and executive session on Monday, December 16, 2019. The motion was approved 5-0 vote

VI

FINANCE 

A. A motion was made by John Adams and seconded by Jacob Case to accept the 

list of vouchers as presented. The motion was approved 5-0 vote

B. A motion was made by Lance Engle and seconded by Trent Fox to approve the 

IRS mileage rate (57.5 cents), as presented. The motion was approved 5-0 vote

C. A motion was made by Jacob Case and seconded by John Adams to approve 

the Resolution to transfer amounts from the Education Fund to the Operations Fund Monthly. The motion was approved 5-0 vote

D. Dr. Gullion informed the Board about the Documentation of 2019 

Appropriation Reductions, as presented. 

E. A motion was made by Trent Fox and seconded by Lance Engle to approve 

end of year balancing of all accounts, as presented. The motion was approved 5-0 vote. 

F. A motion was made by John Adams and seconded by Jacob Case to approve 

payment of year-end expenses from 2019 budget accounts. The motion was approved 5-0 vote. 

G. A motion was made by Lance Engle and seconded by John Adams to approve 

the DISA Master Services Agreement, as presented. The motion was approved 5-0 vote. 

H. A motion was made by Jacob Case and seconded by Lance Engle to approve 

the Albany Quitclaim Deed, as presented. The motion was approved 5-0 vote. 

1. Purchases over $7500: 

A motion was made by John Adams and seconded by Jacob Case to approve the following (item 1): 

RD 

1. Delta Little League Agreement 

(concession renovation/loan) 

$29,119.85 

The motion was approved 5-0 vote. 

VII

COMMUNICATIONS FROM THE FLOOR 

Ryan Parrott, Royerton Elementary Assistant Principal, stated before Christmas break they had their Christmas Program at Emens and the kids did great. He informed everyone they didn't get to go to Emens the morning of to practice due to weather concerns so they practiced at Royerton in the gymnasium. He stated you couldn't tell they didn't get to practice at Emens and the staff did a great job, the kids followed directions, and it was a good program overall. He stated all other holiday activities wrapped up nicely and break was good. He informed everyone the first day back today was a success and second semester is well on the way

Christopher Conley, Delta High School Principal, thanked Mr. Zgunda with his efforts in honoring Matt Painter. He stated it was a tremendous event and you don't understand the power of Twitter until you Tweet something like that and realize you have 2,000-3,000 Retweets. He stated Coach Painter and his family were very appreciative of the efforts by everyone involved. He stated the number 

of people who came back, many who haven't been back in years, had very nice comments about the building, the gym floor, the lights on the eagles, etc. He stated everyone was complementary on what has been going on at the high school as far as renovations and upkeep. He thanked the Board and Central Office staff for those things and stated others do appreciate what's going on and are very impressed 

VIII. NEW BUSINESS 

A. Certified Staff 

1. None

B. Classified Staff 

1. A motion was made by Trent Fox and seconded by Lance Engle to approve 

the recommendation to employ Robert Goebel as a Non-route School Bus Driver effective immediately, pending successful completion of all pre employment testing. The motion was approved 5-0 vote. 

C. Extra-Curricular 

1. None. 

D. Conference Requests/Field Trips 

A motion was made by Trent Fox and seconded by Jacob Case to approve the following (items 1-2): 

1. Linda Case requests permission to attend Textbook Caravan to be held on 

January 30, 2020 at the Horizon Center in Muncie, IN. 

2. Nancy Kunk and Nicole Lodl request permission to attend the District

Ag Teacher In-service to be held on February 12, 2020 at Northeastern High School in Fountain City, IN

The motion was approved 5-0 vote

E. Information and Proposals 

1

Superintendent 

a. A motion was made by John Adams and seconded by Lance Engle to 

approve the Guaranteed Savings Contract, as presented. The motion was approved 5-0 vote

b. The Board considered the Project Resolution to complete the Project 

at a cost of more than one million dollars per building. The resolution attached as Exhibit A was approved by a vote of 5-0

The Board then considered the Preliminary Determination Resolution to issue bonds and enter a lease agreement in order to complete the Project. The resolution attached as Exhibit B was approved by a vote of 5-0

The President further stated that the Board needed to consider a Reimbursement Resolution. On motion duly made, the resolution attached as Exhibit C was adopted by a vote of 5-0

C. A motion was made by Lance Engle and seconded by Trent Fox to 

approve the requests for unpaid leaves of absence, as presented. The motion was approved 5-0 vote

d. Superintendent Mann informed the Board about the following 

fundraisers: 

1. Ashley Honeycutt, Muncie Animal Care and Services, requests 

permission to hold a kitty litter drive in weightlifting class from January 27, 2020 through January 31, 2020, as presented. Donations go towards Muncie Animal Care. 

2. Bryan Jackson, EES Robotics, requests permission to hold a 

Letter-writing Campaign from January 13, 2020 through May 4, 2020, as presented. Proceeds go towards registration costs, materials, competitions, and events. 

2

Assistant Superintendent 

a. Use Of Facilities

A motion was made by John Adams and seconded by Jacob Case to approve the following (items 1-2)

1. Ryan Parrott, Royerton Robotics, requests permission to use 

the Royerton Elementary gymnasium and cafeteria on January 25, 2020 from 9:00 a.m. to 3:00 p.m. to hold the Royerton Robotics Invitational, as presented

2. Brad Davis, ECI Basketball, requests permission to use the 

Eaton Elementary gymnasium from January 6, 2020 through February 10, 2020 to hold basketball practice, as presented

The motion was approved 5-0 vote

A motion was made by Lance Engle and seconded by Trent Fox to approve the following (items b-d)

b. Request for the Royerton Elementary Food Service Department to 

accept an anonymous donation in the amount of $100.00, as presented

C. Request for Delta High School to accept a donation in the amount of 

$100.00 from DeSoto United Methodist Church, as presented

d. Request for the Delta High School Class of 2022 to accept a donation of 

$798.79 from Delta High School Class of 2019, as presented

The motion was approved 5-0 vote

e. A motion was made by John Adams and seconded by Jacob Case to 

approve the request for the Maintenance Department to surplus items, as presented. The motion was approved 5-0 vote

IX

LETTERS/NOTES 

BOARD MEMBER COMMENTS 

John Adams Mr. Adams congratulated the Board members on their new titles and appreciates the extra time and effort that goes into that. He thanked them in advance for stepping up and taking on the positions. He stated it was a neat experience to go to Bankers Life and watch the high school and 6th grade boys' basketball team's play. He stated it was a tremendous thing for those youngsters to be able to play on that court and be a part of that. He commented it looked like it was a lot of fun and both teams did very well. He thanked Mr. Murphy for the work he's done on the Delta Little League agreement, which is a great thing for our community, but also on his work for the Town of Albany and what they're trying to do. He stated they met back in the middle of the year and it was a neat concept at that point and he hoped it would get to this point and help the town. He thinks in the end it will be something to help bring families our way and be a part of our school corporation and he wished them all the best. He informed Mr. Parrott it was good to hear from him about the Christmas Program. He stated he heard a lot of things from those who attended and how well they liked the programs and he's glad we are able to have them. He thanked Mr. Zgunda for his efforts with Coach Painter and stated he really wanted to attend, but couldn't due to picking his daughter up from the airport. He heard nothing but great things and asked Mr. Conley to pass along his thanks to all involved. He thanked everyone for their donations, whether it be individuals or churches, for donating to our school corporation. He stated he's been on the Board many years and not many meetings go by where we don't have some sort of donation. He stated it is 

greatly appreciated and they will be used wisely. 

Jacob Case – Mr. Case thanked OMS and Baker Tilly for their presentations and stated it was nice of them come and present. He informed everyone he attended the Albany Christmas Program and thanked all the staff for doing a great job. He congratulated the Albany and Eaton Choirs for placing 3rd in the Christmas Contest and stated it was pretty cool to hear them on the radio a few times. 

Lance Engle – Mr. Engle thanked everyone for coming. He hopes everyone enjoyed Winter Break and is looking forward to the 2nd semester of school. He concurred with Mr. Case on the Albany Christmas Program. He stated Ms. Jackson did an awesome job with the kids. He congratulated the Albany and Eaton Choirs on placing 3rd in the Choir Contest. He stated the kids did an awesome job and thanked everyone who voted. Mr. Engle attended the night Coach Painter was honored and stated it was a neat experience. He stated you could tell how appreciative Coach Painter was to be honored and it was very well done by Mr. Zgunda, Mr. Conley, and all involved. 


Trent Fox Mr. Fox thanked everyone for being here. He stated he also attended the night Coach Painter was honored. Mr. Fox graduated with Mr. Painter and got to see him play over the years. He stated Mr. Painter was really gracious and said a lot of nice things about the school, coaches he's had, and what it means to have friends. He commented Mr. Painter didn't turn anyone away who wanted to talk to him or take a picture with him and that's the kind of person he is. He's glad we were able to do something for him in that regard. He stated donations are nice to have and we continue to get them. He stated we love having them because they help the schools do things above and beyond what they can. Mr. Fox hopes everyone enjoyed their Christmas and are ready to get back to work

Adam Williams – Mr. Williams concurred with his fellow board members. He stated he enjoyed observing and seeing Mr. Painter after the game patiently talking and interacting with people. He stated Mr. Painter didn't appear to be trying to brush anyone away and was a good character who represents Delta well. Mr. Williams appreciated him coming and that our corporation had the 

opportunity to honor him. He stated it was a nice experience and appreciates all the hands involved in making that happen. He stated Bankers Life is another example of a wonderful thing. He hopes that continues and gives kids the opportunity to do that because it was a neat thing. He stated the community came out and supported it and he hopes they can continue in the future. 

XI. FUTURE MEETINGS 

A. A regular meeting of the Board of School Trustees is scheduled for Monday, 

January 20, 2020 at 6:30 p.m. at the Administration Building. 

XII. ADJOURNMENT 

A motion was made by Trent Fox and seconded by Lance Engle and Board President, Adam Williams, adjourned the meeting at 7:40 p.m. 

An executive session was held following the business meeting. 

January 6, 2020 

ADAM WILLIAMS 

TRENT FOX 

LANCE ENGLE 

JACOB CASE 

JOHN ADAMS 

EXHIBIT

PROJECT RESOLUTION 

WHEREAS, the Board of Trustees (the "Board") of Delaware Community School 

Corporation (the "School Corporation") at a meeting on January 6, 2020 held a public hearing in 

accordance with Indiana Code $ 20-26-7-37 for the purpose of answering questions and listening 

to taxpayers' comments and any evidence they may present about the proposed construction of 

Fitness Center and renovation of and improvements to school facilities (the "Project"); and 

WHEREAS, the Board has carefully studied all of the known options and feels that the 

proposed Project is in the best interests of the present and future students to be served by these 

facilities; now, therefore

BE IT RESOLVED, that the purpose of the Project is to provide an improved educational 

environment for students

BE IT FURTHER RESOLVED, that the estimated hard and soft costs of the Project are 

$9,725,000, with estimated costs of issuance (including capitalized interest less interest earnings 

and interim lease rental) of $275,000, resulting in total estimated Project cost of $10,000,000

ne o

BE IT FURTHER RESOLVED, that the estimated $10,000,000 will be funded by one or more of the following: Operations Fund, Common School Fund Loan, general obligation bond issue and/or a building corporation bond issue with an anticipated impact on the Debt Service 

ommon 

Fund tax rate of $0.1461 per $100 assessed valuation based on an estimated $561,741,852 

assessed valuation beginning in 2021. However, as existing obligations mature, the anticipated 

increase to the Debt Service Fund tax rate is expected to be $0.0951 above the current rate. The 

rea 

VITE 

total Debt Service Fund tax rate is not expected to exceed the 2014 Debt Service Fund tax rate of 

$0.3840

Passed and adopted this 6th day of January, 2020

N14820190.

DCSC BOARD APPROVED DATE: 1-6-2020 AUTHORIZED 

SIGNATURE

leece A. Man 

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President, Board of School Trustees 

Secretary, Board of School Trustees 

114820190.

EXHIBIT

PRELIMINARY DETERMINATION RESOLUTION WHEREAS, the Delaware Community School Corporation (the "School Corporation"

published a Notice of Preliminary Determination Hearings on December 6, 2019 in The Star 

Press and mailed such notice to the Delaware County Clerk and any organizations requesting 

are 

such notice as provided in Indiana Code 6-1.1-20-3.1, with respect to the construction of Fitness 

Center and renovation of and improvements to school facilities (the "Project"); and 

WHEREAS, the first preliminary determination hearing was held on December 16, 2019 

and the second preliminary determination hearing was held on January 6, 2020 in accordance 

with the notice and the law of the State of Indiana (the "State"); and 

WHEREAS, the School Corporation has made the following information available to the 

public at the public hearings: (a) the result of the Schools Corporation's current and projected 

annual debt service payments divided by the net assessed value of taxable property within the 

School Corporation; (b) the result of (i) the sum of the School Corporation's outstanding long 

term debt plus the outstanding long term debt of other taxing units that include any of the 

territory of the School Corporation; divided by (ii) the net assessed value of taxable property 

within the School Corporation; now, therefore

BE IT RESOLVED that the Board of School Trustees (the "Board") of the School 

Corporation preliminarily determines to issue bonds and enter into a lease for the Project

BE IT FURTHER RESOLVED that the lease agreement will be for a maximum term of 

22 years with a maximum annual lease rental payment of $918,000. The maximum annual lease 

rental payment has been estimated based upon an estimated principal amount of bonds of 

$10,000,000, estimated interest rates ranging from 2.50% to 4.75%, and estimated total interest 

costs of $4,558,133 The School Corporation's current debt service levy is $1,572,219 and the 

1\14820190.

DCSC BOARD APPROVED DATE: 1-6-2020 AUTHORIZED 

SIGNATURE:

current debt service rate is $0.2797. After the School Corporation enters into the proposed lease 

agreement and the bonds are issued, the debt service levy will increase by a maximum of 

$918,000 and the Debt Service Fund tax rate will increase by a maximum of $0.1461. However

as existing obligations mature, the anticipated increase to the Debt Service Fund tax rate is 

expected to be $0.0951. The total Debt Service Fund tax rate is not expected to exceed the 2014 

Debt Service Fund tax rate of $0.3840. The purpose of the lease agreement is to provide for the 

Project. The School Corporation does not expect to experience a significant increase to its 

operations expense due to this project

BE IT FURTHER RESOLVED that the Secretary of the Board is hereby authorized and 

directed to publish the notice of adoption of this preliminary determination in accordance with 

State law

BE IT FURTHER RESOLVED that if a petition pursuant to Indiana Code $ 6-1.1-20-3.

is filed, the Secretary of the Board is hereby authorized to publish a notice of the applicability of 

the petition and remonstrance process pursuant to State law

Passed and adopted this 61 day of January, 2020

Adam With 

President, Board of School Trustees 

Secretary, Board of School Trustees 

N14820190.

EXHIBIT

DECLARATION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES 

WHEREAS, Delaware Community School Corporation (the "School Corporation") intends to finance the construction of Fitness Center and renovation of and improvements to 

school facilities (the "Project"); and 

WHEREAS, the School Corporation reasonably expects to reimburse certain costs of the 

Project with proceeds of obligations to be incurred on behalf of the School Corporation in an 

amount not to exceed $10,000,000; and 

WHEREAS, the School Corporation, acting through a leasing entity, expects to have 

obligations issued on its behalf for the Project and to use the proceeds hereof to reimburse or pay costs of the Project

Å…OW, THEREFORE, BE IT RESOLVED that the School Corporation declares its 

official intent to acquire, construct or rehabilitate the Project with proceeds of obligations 

incurred on behalf of the School Corporation in an amount not to exceed $10,000,000 for the 

nam 

purpose of paying or reimbursing costs of the Project; and to approve obligations issued by

leasing entity that will lease the Project to the School Corporation

BE IT FURTHER RESOLVED, that the School Corporation reasonably expects to 

reas 

reimburse itself from proceeds of obligations issued on behalf of the School Corporation for 

costs of the Project paid prior to the issuance of the obligations

Passed and adopted this 6h day of January, 2020

Od mwath 

President, Board of School Trustees 

Secretary, Board of School Trustees 

N14820190.

DCSC BOARD APPROVED DATE: Le 2020 AUTHORIZED 

SIGNATURE

SIGNATURE Luuli