DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING
TUESDAY, AUGUST 21, 2018
6:30 p.m.
ADMINISTRATION BUILDING
MINUTES
Present: John Adams, President; Alice Gillis, Vice President; Adam Williams, Secretary; Trent Fox, Member; Greg Prince, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent
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CALL TO ORDER
At 6:30 p.m. Board President, John Adams, called the meeting to order.
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PLEDGE OF ALLEGIANCE
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AMEND AGENDA
A motion was made by Trent Fox and seconded by Adam Williams to amend the agenda, as presented. The motion was approved 5-0 vote.
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MINUTES
A motion was made by Greg Prince and seconded by Alice Gillis to accept the minutes of the business meeting and executive session held on Tuesday, August 7, 2018. The motion was approved 5-0 vote.
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FINANCE
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A motion was made by Trent Fox and seconded by Adam Williams to accept the list of vouchers, as presented. The motion was approved 5-0 vote.
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Purchases over $7500:
A motion was made by Trent Fox and seconded by Greg Prince to approve the following (item 1):
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3D Construction CP $22,449.50
(EES paving)
The motion was approved 5-0 vote.
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A motion was made by Trent Fox and seconded by Adam Williams to approve the Waste Management Contract Renewal, as presented. The motion was approved 5-0 vote.
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SPECIAL PRESENTATION-FCCLA
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COMMUNICATIONS FROM THE FLOOR
Joseph Schmaltz, Principal at Albany Elementary School, stated they’ve had a smooth start this year and thanked the students, staff, and parents. He thanked Jerry Scott and the town of Albany. He informed everyone they ordered 8 tons of crumb rubber and it was delivered yesterday. Today Jerry came and spread it on the playground area for them to make it safer at no charge. Mr. Schmaltz welcomed everyone to attend their Open House on Thursday at 6:00 p.m. He stated while the teachers are having meetings with parents inside, he has a bunch of inflatables and popsicles outside for the students. He commented they are going to have a great time.
Christopher Conley, Principal at Delta High School, stated even with construction, they’ve had a wonderful start. He stated Mr. Stebbins has worked closely with the contractors to minimize noise. The teachers and contractors have worked through issues and worked hard to make sure they have a good environment. He commented they’ve had a tremendous kick-off to the start of the year. Chromebooks have been relatively painless and they had a good distribution week with a lot of help from Mr. Kile, Ms. Brown, and Ms. May. Mr. Conley appreciates the support they’ve received from Central Office.
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NEW BUSINESS
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A motion was made by Adam Williams and seconded by Greg Prince to approve the Consortium/MEWA Agreement, as presented. The motion was approved 5-0 vote.
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Certified Staff
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None.
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Classified Staff
A motion was made by Trent Fox and seconded by Alice Gillis to approve the following (items 1-2):
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Resignation of Amanda Stuffel, Custodian at Delta High School, effective August 8, 2018.
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Resignation of Norma Loveless, Food Service Cook at Albany Elementary School, effective August 10, 2018.
The motion was approved 5-0 vote.
A motion was made by Greg Prince and seconded by Trent Fox to approve the following (items 3-7):
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Recommendation to employ Deanna Horn as a Latchkey Assistant Supervisor effective immediately, pending successful completion of all pre-employment testing.
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Recommendation to employ Krista White as a Latchkey Aide effective immediately, pending successful completion of all pre-employment testing.
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Recommendation to transfer Cindy Smoot from a Food Service Manager at Eaton Elementary School to a Custodian at Delta Middle School.
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Recommendation to transfer Kendra Vance, Custodian at Delta Middle School, to Delta High School.
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Recommendation to employ Kyle Ivy as a Custodian effective September 4, 2018, pending successful completion of all pre-employment testing.
The motion was approved 5-0 vote.
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Extra-Curricular
A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 1-8):
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Recommendation to employ Paulo Berti as a Head Girls’ Soccer Coach at Delta Middle School effective for the 2018-19 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Aaron Corder as a Head Boys’ Soccer Coach at Delta Middle School effective for the 2018-19 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Rebecca Watters as a Fitness Club Director at Eaton Elementary School effective for the 2018-19 school year.
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Recommendation to employ Erin Hickey as an Albany Children’s Theater Director at Albany Elementary School effective for the 2018-19 school year.
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Recommendation to employ Sonia Smith as an Assistant Choir Director at Albany Elementary School effective for the 2018-19 school year.
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Recommendation to employ Holly Hopkins as a Student Council Sponsor at Delta High School effective for the 2018-19 school year.
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Recommendation to employ Mark Detweiler as a Fall Weight Room Supervisor at Delta High School effective for the 2018-19 school year.
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Recommendation to appoint Doug Fant as a Volunteer Assistant Soccer Coach at Delta Middle School effective for the 2018-19 school year.
The motion was approved 5-0 vote.
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Conference Requests/Field Trips
A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items 1-13):
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Tyce Stebbins requests permission to attend Testing Pesticide Certification to be held on August 17, 2018 at Ivy Tech in Muncie, IN.
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Gary Marvin requests permission to attend CPI Training to be held from August 22, 2018 through August 23, 2018 at Delta Middle School.
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Karen Kirtley requests permission to attend the FCCLA State Advisory Council Meeting to be held from August 23, 2018 through August 25, 2018 at the Hilton Garden Inn in Greenwood, IN.
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Erin Hickey requests permission to attend STAR Lab Training to be held on September 6, 2018 at ECESC in Connersville, IN.
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Scott Blakely requests permission to attend Indiana School Safety Academy Advanced Training to be held from September 10, 2018 through September 11, 2018 at the Marriott in Indianapolis, IN.
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Reece Mann and Greg Kile request permission to attend the ISBA/IAPSS Annual Fall Conference to be held from September 10, 2018 through September 11, 2018 at the Indiana Convention Center in Indianapolis, IN.
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Kim Kemper requests permission to attend DOT Supervisor Training to be held on September 13, 2018 at DISA in Indianapolis, IN.
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Elizabeth Dennison requests permission to attend the IASP Fall Conference to be held from September 25, 2018 through September 26, 2018 at the Crowne Plaza in Indianapolis, IN.
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Joey Gossett requests permission to attend Graduation Pathways Regional PD to be held on September 28, 2018 at the IASP office in Indianapolis, IN.
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Dawn Raleigh and Miranda Hummel request permission to attend the 2018 Jr/Sr Academic Coaches Conference to be held on October 3, 2018 at the Indiana Convention Center in Indianapolis, IN.
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Nannette Triplett, Angela Decker, Liz Thomas, and Jim Thompson request permission to attend the Academic Coaches Conference to be held on October 3, 2018 at the Indiana Convention Center in Indianapolis, IN.
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Joey Gossett requests permission to attend the Assistant Principal Conference to be held from November 16, 2018 through November 17, 2018 at the Marriott in Indianapolis, IN.
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Joey Gossett requests permission to attend High in Plain Sight: Drug Trends and Identification to be held on November 27, 2018 at Highland Middle School in Anderson, IN.
The motion was approved 5-0 vote.
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Information and Proposals
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Superintendent
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A motion was made by Trent Fox and seconded by Greg Prince to approve the requests for unpaid leave of absences, as presented. The motion was approved 5-0 vote.
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A motion was made by Greg Prince and seconded by Trent Fox to approve posting the DMS Beyond the Bell positions, as presented. The motion was approved 5-0 vote.
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A motion was made by Greg Prince and seconded by Alice Gillis to approve the FCCLA State Executive Council Meeting, as presented. The motion was approve 5-0 vote.
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A motion was made by Trent Fox and seconded by Adam Williams to approve the AES Camp Tecumseh Trip, as presented. The motion was approved 5-0 vote.
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Mr. Mann informed the Board about the following fundraisers:
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Rob Robbins, DHS Girls’ Soccer, requests permission to sell spirit wear from August 22, 2018 through September 22, 2018, as presented. Proceeds go towards the booster club for team activities/apparel.
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Tim Cleland, Chick-fil-A Leaders, requests permission to hold Chain of Hope from August 31, 2018 through September 14, 2018, as presented. Proceeds go towards Briana’s Hope.
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Heather Barnard, DHS Volleyball, requests permission to sell Clancy’s Car Wash discount cards from September 1, 2018 through September 30, 2018, as presented. Proceeds go towards equipment and apparel.
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Karen Kirtley, FCCLA, requests permission to sell Yuda Bands from September 10, 2018 through September 30, 2018, as presented. Proceeds go towards the Service Learning Project.
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Rachael Cowin, Delta Girls’ Soccer, requests permission to hold a spirit dinner at Chick-fil-A on September 13, 2018, as presented. Proceeds go towards the booster club for activities, apparel, and food.
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Wendy Brown and Morgan Jones, Delta Junior Honor Society, request permission to hold a dance on September 14, 2018 at Delta Middle School, as presented. Proceeds go towards the DJHS fund to support activities.
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Marsha Virgin, DMS Student Council, requests permission to hold a dance at Delta Middle School on September 28, 2018, as presented. Proceeds go towards Student Council.
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Amanda Craw, DHS Student Council, requests permission to hold a Homecoming Dance on September 28, 2018, as presented. Proceeds go towards Student Council.
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Andy Lewman, Delta Girls’ Basketball, requests permission to hold a golf outing on September 30, 2018 at the Albany Golf Course, as presented. Proceeds go towards the girls’ basketball program.
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Heather Barnard, DHS Volleyball, requests permission to hold Thirty-One Bingo on October 8, 2018 at Delta High School, as presented. Proceeds go towards equipment and apparel.
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Marsha Virgin, DMS Student Council, requests permission to hold Socktober from October 22, 2018 through October 26, 2018 at Delta Middle School, as presented. Proceeds go towards Betterway.
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Me-Me Pruitt, American Heart Association, requests permission to hold Jump Rope For Heart from October 29, 2018 through November 2, 2018 at Royerton Elementary School, as presented. Proceeds go towards the American Heart Association.
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Wendy Brown and Morgan Jones, Delta Junior Honor Society, request permission to hold a Secret Families Fundraiser from November 5, 2018 through November 19, 2018 at Delta Middle School, as presented. Proceeds go towards Secret Families.
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Dawn Raleigh, Delta Troupers, requests permission to hold a Fall Show on November 15, 2018 and November 17, 2018 at Delta High School, as presented. Proceeds go towards costs of construction, makeup, costuming, royalty fees, etc.
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Dawn Raleigh, Delta Troupers, requests permission to hold a Spring Show from March 7, 2019 through March 9, 2019 at Delta High School, as presented. Proceeds go towards costs of construction, makeup, costuming, royalty fees, etc.
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Todd Trehearne, Riley Dance Marathon, requests permission to hold a Dance Marathon on March 16, 2019 at Delta High School, as presented. Proceeds go towards Riley Children’s Hospital.
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Assistant Superintendent
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Use of Facilities:
A motion was made by Trent Fox and seconded by Greg Prince to approve the following (items 1-6):
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Ryan Parrott, Cub Scouts Pack II, requests permission to use the Royerton Elementary cafeteria and gymnasium on August 20, 2018, November 10, 2018, November 19, 2018, and March 9, 2019 to hold sign-ups, Regatta, Family Fest, and the Pinewood Derby, as presented.
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Katie Driver and Hope Lehman, Campus Life, request permission to use the Delta Middle School cafeteria from August 2018 through April 2019 to hold Campus Life Club, as presented.
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Laura Seibold-Caudill, Cardinal Swim Club, requests permission to use the Delta High School pool and locker rooms from September 2018 through September 2019 to hold competitive swimming, as presented.
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Laura Seibold Caudill, Cardinal Swim Club, requests permission to use the Delta High School pool and locker rooms from September 4, 2018 through September 14, 2018 to hold the Cardinal Swim Club Stroke Clinic, as presented.
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Dawn Raleigh, Delta Learn to Swim, requests permission to use the Delta High School pool from September 9, 2018 through October 13, 2018 to hold swim lessons, as presented.
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Laura Seibold-Caudill, Cardinal Swim Club, requests permission to use the Delta High School pool and locker rooms from October 26, 2018 through October 27, 2018 to hold the Dactacular Invitational, as presented.
The motion was approved 5-0 vote.
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Dr. Gullion informed the Board about the Budget.
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A motion was made by Trent Fox and seconded by Alice Gillis to approve the permission to advertise, as presented. The motion was approved 5-0 vote.
The motion was approved 5-0 vote.
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LETTERS/NOTES
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BOARD MEMBER COMMENTS
Greg Prince – Mr. Prince stated on all reports he’s received, we’ve had a positive and stellar start across the corporation and accolades go out to everyone for that. He thanked Ms. Kirtley and the FCCLA students for their presentation. He stated it looks like all sports teams are getting off to a good start and it’s good to hear reports on that. He stated having gone through similar items in a private industry on consortiums with insurance, the way we are going seems like the right way to go. He thinks it will be a good benefit and is glad we are getting it done. He thanked Dr. Gullion for his presentation and stated he’s glad he’s here.
Trent Fox – Mr. Fox thanked everyone for being here. He hopes it will quit raining so things can dry out and we can have all sporting events when they are supposed to happen. He’s thankful for the way everything has been presented and the way things have gone so far with the school year. He wished luck to all sports teams and stated to keep working hard, enjoy, and keep moving along.
Adam Williams – Mr. Williams stated he loves hearing about FCCLA and all extra-curricular activities. It’s another opportunity where each kid can find something that fits their niche and bring them to the next level. He appreciates what Ms. Kirtley does and asked her to congratulate Hunter on a job well done. He loves Mr. Schmaltz’s idea for the bounce houses at their Open House and hopes it goes well. He appreciates Mr. Stebbins on his work with figuring out the paving for Eaton. He appreciates him going above and beyond and stated it will be a great addition. He thanked everyone involved with the insurance consortium agreement and stated it’s a lot of research and hard work to try and protect employees. He thanked Dr. Gullion for his work on the budget.
Alice Gillis – Ms. Gillis congratulated all sports teams on good starts in their seasons. She thanked the FCCLA kids for their presentation. She is happy to see reports from kids and stated one more opportunity to get up in front of adults doesn’t hurt. She thanked Ms. Kirtley for bringing them. She’s glad the schools seem to be running smooth. She thanked Mr. Hamilton for his report and is grateful for Dr. Gullion’s work on the budget. Ms. Gillis thinks it’s a good thing to have someone with a pesticide certification on staff and appreciates Mr. Stebbins getting that.
John Adams – Mr. Adams thanked Ms. Kirtley for bringing students and sharing what is going on in the FCCLA world. He stated being on the board for a while, he doesn’t know if we’ve had such a smooth start to the school year. He thinks that’s a testament to what the administrators are doing to get ready and great leadership from Central Office. He stated with Chromebook handouts, a new transportation director, and getting things in line; sitting on his side as a board member, you kind of expect it because you know who you have out there working. He stated they also understand the undertaking it takes to make everything happen and thanked everyone for a job well done. He stated for the consortium agreement, sometimes you have to step outside the box and do what you can to eliminate some of the hardships on the people you represent. Sometimes good intentions can have bad consequences, but he truly believes we have done this long enough and there is enough data that should show that by doing this, it’s not as risky up front as it would be if you’ve only been in business for a few years. He’s glad they’re able to do their part and give the consortium an opportunity to go out and get their feet wet and have that ability. He thinks it’s a step in the right direction. Mr. Adams thinks it’s also good to hear the word stop loss. In the insurance world, anytime you hear the word stop loss, that’s a very important thing you need to have on your side. He stated it sounds like they’ve done all they can to protect the consortium and school corporations the best they can, but he thinks it’s a step in the right direction. Mr. Adams thanked Reece, Jim, and everyone on the governing board of the consortium for taking a look at that and heading it in the right direction.
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FUTURE MEETINGS
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A regular meeting for the Board of School Trustees is scheduled for Thursday, September 6, 2018 at 6:30 p.m. at the Administration Building.
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A Budget Public Hearing is scheduled for Thursday, September 6, 2018 at 6:30 p.m. at the Administration Building.
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The 2018 ISBA/IAPSS Fall Conference will be held from September 9, 2018 through September 11, 2018 at the Indiana Convention Center in Indianapolis, IN.
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A Budget Adoption Hearing is scheduled for Tuesday, September 18, 2018 at 6:30 p.m. at the Administration Building.
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A regular meeting for the Board of School Trustees is scheduled for Tuesday, September 18, 2018 immediately following the Budget Adoption Hearing.
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ADJOURNMENT
A motion was made by Trent Fox and seconded by Greg Prince and Board President, John Adams, adjourned the meeting at 7:53 p.m.
August 21, 2018
JOHN ADAMS __________________________
ALICE GILLIS __________________________
ADAM WILLIAMS ___________________________
TRENT FOX ___________________________
GREG PRINCE ___________________________