May 17, 2016

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, MAY 17, 2016

6:30 p.m.

ADMINISTRATION BUILDING

 MINUTES

Present:  Adam Williams, President; Trent Fox, Vice President; John Adams, Secretary; Alice Gillis, Member; Tyce Stebbins, Member; and Darin Gullion, Assistant Superintendent

Absent: Reece Mann, Superintendent

I.                   CALL TO ORDER

At 6:31 p.m. Board President, Adam Williams, called the meeting to order.

 

II.                PLEDGE OF ALLEGIANCE

III.             AMEND AGENDA

A motion was made by John Adams and seconded by Tyce Stebbins to amend the agenda, as presented.  The motion was approved unanimously.

 

IV.              MINUTES

A motion was made by Trent Fox and seconded by Tyce Stebbins to accept the minutes of the business meeting and executive session held on Tuesday, May 3, 2016.  The motion was approved unanimously.

 

V.                 FINANCE

A.     A motion was made by John Adams and seconded by Alice Gillis to accept the list of vouchers, as presented.  The motion was approved unanimously.

 

B.     Purchases over $7500:

A motion was made by Alice Gillis and seconded by Trent Fox to approve the following (item 1):

1.       Dell                                   GF                               $49,985.00

The motion was approved unanimously.

 

VI.              COMMUNICATIONS FROM THE FLOOR

Joe Schmaltz, Albany Elementary School Principal, informed everyone they had a very successful elementary track meet last night sponsored by Albany Elementary.  He thanked Kelly Brown and the Delta Middle School staff for allowing them to use their facilities.  He stated around 140 kids participated and it was a lot of fun.  He informed everyone they just finished up NWEA testing and it went well.  They are down to end of the year activities with Friday being the Albany Mini Relay for Life starting at 12:45 p.m., survivors lap at 1:45 p.m., and closing ceremonies to follow.  Monday is the Albany Children’s Theatre at Peter Pan Dinner Theatre.  He stated this is the 3rd Annual Dinner Theatre and it is going to be incredible.  Mr. Schmaltz let everyone know Wednesday is the last student day with their awards program at 9:00 a.m. and 1:00 p.m. is the 5th Grade Completion Ceremony which is always a nice affair. 

Joey Gossett, Delta High School Assistant Principal, informed everyone Prom was last weekend, it was wonderful, and everything went well.  She stated finals will begin Friday, Sunday is the Top 20 Banquet at 1:00 p.m. at the high school, followed by the Senior Awards at 3:00 p.m. in the auditorium.  Ms. Gosset informed everyone graduation practice will be Thursday, June 2nd at Emens and graduation is June 4th at 7:00 p.m. with the doors opening at 5:30 p.m.

Kelly Brown, Delta Middle School Principal, wanted to thank Mr. Schmaltz for being positive about the track meet getting rained out and letting her know everything would work out.  She really appreciated the communication.  Ms. Brown announced both the boys’ and girls’ track teams placed 2nd at the county meet and conference is tomorrow.  She thanked Doug Fant and Cindy Glaze for the Indy Mini training they put together.  She stated it was a great learning experience and to see the kids accomplish this was awesome.  She informed everyone their awards will be on Wednesday at 9:00 a.m. with an end of the year video the journalism class puts together.  They will also have a talent show followed by a staff vs. students’ basketball game.  She stated finals are Monday and Tuesday.

VII.           NEW BUSINESS

A.     A motion was made by Tyce Stebbins and seconded by Trent Fox to approve the Collection and Forgiveness of Debt Policy (2nd Reading), as presented.  The motion was approved unanimously.

B.     A motion was made by John Adams and seconded by Trent Fox to approve the Elementary, Delta Middle School, and Delta High School Textbook Rental (2nd Reading), as presented.  The motion was approved unanimously.

C.     A motion was made by Tyce Stebbins and seconded by John Adams to approve the Criminal Gangs and Criminal Gang Activity Policy (2nd Reading), as presented.  The motion was approved unanimously.

D.    Certified Staff

1.       A motion was made by Tyce Stebbins and seconded by Trent Fox to approve the resignation of Eric Murphy, English Teacher at Delta High School, effective at the end of the 2015-16 school year.  The motion was approved unanimously.

2.      A motion was made by Tyce Stebbins and seconded by John Adams to approve the recommendation to employ Erin Hickey as an elementary teacher at Albany Elementary School effective August 1, 2016, pending successful completion of all pre-employment testing.  The motion was approved unanimously.

3.      A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the recommendation to employ Andrew Lewman as a Business Education teacher at Delta High School effective August 1, 2016.  The motion was approved unanimously.

E.     Classified Staff

1.       A motion was made by John Adams and seconded by Tyce Stebbins to approve the resignation of Nathan Coffey, Custodian at Central Office/Delta Middle School/Transportation, effective May 20, 2016. The motion was approved unanimously.

A motion was made by Trent Fox and seconded by Tyce Stebbins to approve the following (items 2-3):

2.      Recommendation to employ Amy Sites as Treasurer at Delta High School effective May 11, 2016, pending successful completion of all pre-employment testing. 

3.      Recommendation to employ Candace True as a Sub Bus Driver effective May 18, 2016. 

The motion was approved unanimously.

F.     Extra-Curricular

1.       A motion was made by Trent Fox and seconded by John Adams to approve the resignation of Kortney Zimmerman, 7th Grade Volleyball Coach at Delta Middle School, effective at the end of the 2015-16 school year.  The motion was approved unanimously.

A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items 2-6):

2.    Recommendation to employ Johanna Kikendall as a Summer School English Teacher at Delta High School effective June 1, 2016.

3.      Recommendation to employ Brad Himes as a Summer School Government Teacher at Delta High School effective June 1, 2016.

4.      Recommendation to employ Sheryl (Chris) Hannah as a Summer IREAD-3 Remediation Teacher at Albany Elementary School effective May 31, 2016.

5.      Recommendation to employ Shanon Smith as a Summer IREAD-3 Remediation Teacher at Royerton Elementary School effective May 31, 2016.

6.      Recommendation to employ Lisa McKee as a Summer IREAD-3 Remediation Teacher at Eaton Elementary School effective May 31, 2016.

The motion was approved unanimously.

 

G.    Conference Requests/Field Trips

A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 1-5):

1.       Aaron Gordon requests permission to attend PowerSchool Indiana Users Group to be held from June 15, 2016 through June 16, 2016 in Kokomo, IN.

2.      Julie Brown requests permission to attend ELead 2016 to be held from June 21, 2016 through June 22, 2016 at Anderson University in Anderson, IN.

3.      Julie Blakely requests permission to attend Ben Franklin and the American People to be held from July 3, 2016 through July 8, 2016 at LaSalle University in Philadelphia, PA.

4.      Julie Brown requests permission to attend Ed Camp Google to be held on July 14, 2016 at MSD Wayne Chapel Hill 7th and 8th Grade Center in Indianapolis, IN.

5.      Julie Brown and Janelle Davis request permission to attend UNITE (PowerSchool Users Group and State Reporting from DOE) to be held on September 16, 2016, December 9, 2016, and April 28, 2017 at Brownsburg Central Office in Brownsburg, IN.

The motion was approved unanimously.

 

H.    Information and Proposals

1.       Assistant Superintendent

a.      A motion was made by Tyce Stebbins and seconded by John Adams to approve the mileage form, as presented.  The motion was approved unanimously.

b.      A motion was made by John Adams and seconded by Trent Fox to approve the CareDox Agreements.  The motion was approved unanimously.

 

c.       Assistant Superintendent Gullion informed the Board of the following fundraisers:

1.       Kim Bennett, Delta Girls’ Golf Boosters, requests permission to sell 5 gallon buckets of laundry soap from May 18, 2016 through May 27, 2016 at Delta High School, as presented.  Proceeds go towards uniforms, memberships, and golf bags.

2.      Kim Bennett, Delta Girls’ Golf, requests permission to sell Delta apparel and driveway paintings from August 5, 2016 through August 19, 2016, as presented.  Proceeds go towards uniforms, memberships, golf bags, and banquets.

d.      Use ofFacilities:

A motion was made by John Adams and seconded by Trent Fox to approve the following (items 1-3):

1.       Bill Anacker and Laura Seibold-Caudill, Cardinal Community Swim Club, requests permission to use the Delta High School swimming pool and locker rooms from May 31, 2016 through August 12, 2016, as presented.

2.      Kelly Brown and Traci Fenwick, Union Chapel-180, request permission to use Delta Middle School for Serve Week from June 20, 2016 through June 23, 2016, as presented.

3.      Kevin Clark, Indiana Longhorns Baseball, requests permission to use the Royerton Baseball Diamond (Delta JV Field) on June 7, 2016 from 6:00 p.m. to 10:00 p.m., as presented.

The motion was approved unanimously.

e.      A motion was made by Tyce Stebbins and seconded by Trent Fox to approve Enrollment Capacities and Priority date for Transfer applications (June 1), as presented.  The motion was approved unanimously. 

f.        A motion was made by Tyce Stebbins and seconded by Trent Fox to approve the recommendation for Third Party Purchasing, as presented.  The motion was approved unanimously. 

g.      A motion was made by Trent Fox and seconded by Tyce Stebbins to approve the Summer Food Service Program adult breakfast prices, as presented.  The motion was approved unanimously.

h.     A motion was made by John Adams and seconded by Tyce Stebbins to approve the request for Royerton Elementary Latchkey to accept a donation of 2 large printed maps of the United States from A-1 Graphics to aide in the learning experience of the summer blast campers, as presented.  The motion was approved unanimously.

i.        A motion was made by Trent Fox and seconded by Tyce Stebbins to approve the request for Delta Middle School to donate old uniforms and sweats to Hope 2 Liberia, as presented.  The motion was approved unanimously.

j.        A motion was made by Tyce Stebbins and seconded by Trent Fox to approve the request to surplus Tech items, as presented.  The motion was approved unanimously.

VIII.        LETTERS/NOTES

 

IX.              BOARD MEMBER COMMENTS

Trent Fox – Mr. Fox thanked everyone for coming.  He loves having donations come in and stated it helps support the students and their education. He commented the donations we collect to help others in need is very appreciative as well.  He wished everyone good luck this next week and a half that is left of the school year.  Mr. Fox wished everyone a good final stretch.

John Adams – Mr. Adams concurred with his fellow board member.  He welcomed all new hires and stated it’s good to have Mr. Lewman in the building and welcomed him back.  He stated there are a lot of good things going on in the buildings.  He appreciates the administrators showing up and sharing things with them.  He stated the kids are obviously enjoying the last few days of school where they get to have some fun.  He appreciates the hard work teachers and administrators have put in with testing and keeping everything on track.  He’s glad Chromebooks were a big part of the success with testing and making it better for our kids.  Mr. Adams commented it’s yet another meeting with another donation which is great.  He thanked the employees who are leaving.  He’s sure some of them have affected our kids one way or another. 

Alice Gillis – Ms. Gillis concurred with her fellow board members.  She congratulated the middle school track team and the Indy Mini runners.  She stated they got some T.V. time out of it which is a good thing. She stated the track meet was well done and the kids had a lot of fun. Ms. Gillis welcomed all new hires and stated she’s expecting great things.  She appreciates the updates by the administrators.  She told everyone to enjoy the last few days of school because they are always exciting times. 

Tyce Stebbins – Mr. Stebbins hopes teachers, staff, patrons, and kids have the opportunity to thank someone or express their gratitude in some way of what things have meant to them with the end of the school year coming up.  He stated it’s nice to hear Ms. Brown thanking Mr. Schmaltz for being so positive about the track meet changes.  He commented it is tough to be that way, refreshing to hear, and great leadership on Mr. Schmaltz’s part which is very much appreciated.  Mr. Stebbins informed everyone Mr. Mann couldn’t be here this evening.  He stated this is a tough time of the year and hopes everyone remembers how stressful it might be for everybody.  He welcomed Ms. Hickey and told Mr. Lewman he knows he’s had a passion for Delta and he’s glad we have him on board.  He thanked A-1 Graphics for their donation and stated they have the capability to make some cool stuff so keep that in mind. 

Adam Williams – Mr. Williams stated not only are our teachers, administrators, and staff helping educate kids, but they are doing extra things like track meets, events, and training for the mini marathon which takes time to coordinate.  He stated he got to see several of the people who participated in the Indy Mini when they were down there.  Mr. Williams thinks it’s great and all these things bring great pride to be a part of this community and district.  He hopes everyone takes that to heart and remembers how special this place is.

 

FUTURE MEETINGS

A.     A Retirement Breakfast is scheduled for Thursday, May 26, 2016 at 8:00 a.m. at the Delta Middle School Cafetorium.

B.     A regular meeting for the Board of School Trustees is scheduled for Tuesday, June 7, 2016 at 6:30 p.m. at the Administration Building.

X.                 ADJOURNMENT

A motion was made by Tyce Stebbins and seconded by John Adams and Board President, Adam Williams, adjourned the meeting at 7:20 p.m.

May 17, 2016

 

ADAM WILLIAMS                                              ___________________________

TRENT FOX                                                        ____________________________

JOHN ADAMS                                                   ____________________________

ALICE GILLIS                                                    ____________________________

TYCE STEBBINS                                                ____________________________