April 4, 2022

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, APRIL 4, 2022

6:30 p.m. 

ADMINISTRATION BUILDING



MINUTES


Present:  Lance Engle, President; Jacob Case, Vice President; John Adams, Secretary;  Adam Williams, Member; Trent Fox, Member; Darin Gullion, Assistant Superintendent; and Greg Kile, Superintendent



  1. CALL TO ORDER


At 6:30 p.m. Board President, Lance Engle called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Jacob Case and seconded by Trent Fox to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Adam Williams and seconded by John Adams to accept the minutes of the business meeting held on Monday, March 7, 2022.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by John Adams and seconded by Trent Fox to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


A motion was made by Jacob Case and seconded by Trent Fox to approve the following (items 1-8):


  1. Four Star Floor Care OP $11,240.36

(DMS/DHS gym floor recoat project)


  1. Educational Furniture ESSER III $17,381.94

(DHS Graduation chair project)


  1. Educational Furniture ESSER III $18,467.14

(DHS gym floor covering)


  1. CIESC ESSER III $67,100.00 (Professional Development)


  1. Educational Furniture 2021 Bond $124,895.96

(white boards)


  1. W.R. Dunkin Food Service $144,500.00

(DHS kitchen remodel/freezer addition project)


  1. ESI EDU $87,841.00

(student devices) TBR $104,000.00

$191,841.00


  1. AdTec OP $9,000.00

(Capital Assets Contract- 3 years)


The motion was approved 5-0 vote.


  1. Dr. Gullion gave a Monthly Finance Review.



  1. UPDATES FROM PRINCIPALS/DIRECTORS



  1. COMMUNICATIONS FROM THE FLOOR


No comments were received.



  1. NEW BUSINESS


  1. Certified Staff


  1. A motion was made by John Adams and seconded by Trent Fox to approve the retirement of Machelle Ross, Teacher at Albany Elementary School, effective at the end of the 2021-22 school year.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the recommendation to employ Chyenne Wilder as an Assistant Principal at Royerton Elementary School effective July 1, 2022, pending successful completion of all pre-employment testing.  The motion was approved 5-0 vote.


  1. Classified Staff


A motion was made by Adam Williams and seconded by John Adams to approve the following (items 1-5):


  1. Retirement of Loretta Harris, Instructional Assistant at Royerton Elementary School, effective at the end of the 2021-22 school year.


  1. Retirement of Renee McAdams, Food Service Manager at Delta Middle School, effective May 20, 2022.


  1. Resignation of Terri Brumley, Custodian at Delta High School, effective March 18, 2022.


  1. Resignation of Amanda Jensma, Food Service Cook at Royerton Elementary School, effective April 1, 2022.


  1. Resignation of Annetta Tompkins, Food Service Cook at Delta High School, effective immediately.


The motion was approved 5-0 vote.


A motion was made by Jacob Case and seconded by Adam Williams to approve the following (item 6):


  1. Recommendation to employ Krista Utsler as a Secretary at Albany Elementary School effective April 5, 2022.


The motion was approved 5-0 vote.


A motion was made by Trent Fox and seconded by John Adams to approve the following (items 7-11):


  1. Recommendation to employ Shelly Reff as a Custodian at Delta High School effective April 5, 2022.


  1. Recommendation to employ Jana Mace as a Custodian at Delta High School effective April 5, 2022, pending successful completion of all        pre-employment testing.


  1. Recommendation to employ Tiffany Roberts as a Food Service Cook at Delta High School effective March 28, 2022.


  1. Recommendation to employ Julie Matthews as a Food Service Cook at Delta High School effective March 29, 2022.


  1. Recommendation to transfer a Food Service Assistant Manager to a Food Service Manager at Delta Middle School effective May 23, 2022.


The motion was approved 5-0 vote.


  1. Extra-Curricular


A motion was made by Jacob Case and seconded by Adam Williams to approve the following (items 1-4):


  1. Recommendation to employ Shawn Churchill as a World Language Department Head at Delta High School effective for the 2021-22 school year.  


  1. Recommendation to employ Tate Dishman as an Assistant Girls’ Tennis Coach at Delta High School effective for the 2021-22 school year.


  1. Recommendation to appoint Terry Summers as a Volunteer Assistant Softball Coach at Delta High School effective for the 2021-22 school year.


  1. Recommendation to appoint Zoie Twibell as a Volunteer Assistant Unified Track Coach at Delta High School effective for the 2021-22 school year.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by John Adams and seconded by Trent Fox to approve the following (items 1-8):


  1. Shanon Smith and Sherri Spay request permission to attend OG Training to be held from April 6, 2022 through April 7, 2022 in Muncie, IN.


  1. Chris Conley, Cindy Kunda, Lance Brand, Joey Gossett, and Sam Carlton request permission to attend the RECN Network Meeting to be held on April 12, 2022 at Ivy Tech in Indianapolis, IN.


  1. Ryan Parrott and Krista Utsler request permission to attend the ECA Seminar to be held on April 14, 2022 at Primo in Indianapolis, IN.


  1. Julie Blakely requests permission to attend Parties and Party Strife    during the American Founding to be held from April 22, 2022 through April 24, 2022 in Kansas City, MO.


  1. Robyn Brown, Debbie Carmichael, Raeann McGuire, and Emily Tinkle request permission to attend Kindergarten Round-up to be held from  April 27, 2022 through April 28, 2022 at Royerton Elementary.


  1. Darin Gullion and Greg Kile request permission to attend the IASBO Annual Meeting to be held from May 3, 2022 through May 6, 2022 at the French Lick Resort in French Lick, IN.


  1. Lindsey Thompson requests permission to attend the INCUE Meeting to be held on May 6, 2022 at CIESC in Indianapolis, IN.


  1. Scott Blakely requests permission to attend the Indiana School Safety Academy Advanced Training to be held from May 19, 2022 through      May 20, 2022 at the Westin in Indianapolis, IN.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. Superintendent Kile informed the Board about CCHA School Board Policies- 1st Reading, as presented. 


  1. A motion was made by Trent Fox and seconded by Jacob Case to approve the request for a medical leave of absence, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Adam Williams to approve the request for an unpaid day, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve DMS/DHS Textbook Adoption, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the Data Sharing Agreement between East Central Educational Service Center (HB 1008), as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Jacob Case to approve the Ivy Tech Community College Agreement, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by John Adams to approve the Resolution of the School Board of Delaware Community School Corporation on Board Policy Development System, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Jacob Case to approve the DHS Girls’ Tennis Invitational, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the Sprinturf Agreement, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by John Adams to approve permission to advertise the following projects:


  • Transportation property fence and gates replacement

  • AES chiller replacement

  • DHS main gym balcony railing and pool balcony railing

  • AES/EES/RES/DMS public address system

  • DMS/DHS Site Improvement Phase 1:

  • Asphalt paving at softball and soccer lot

  • Install concrete walks around backstop/bleacher area at softball field

  • Install new batting cages at softball field

  • Remove and replace concrete steps between DMS/DHS


The motion was approved 5-0 vote.


  1. Superintendent Kile informed the Board about the following fundraisers:


  1. Hayley Greiner, DMS Student Council, requests permission to hold hat days on Fridays in April, as presented.  Proceeds go towards meals for Teacher Appreciation Week.


  1. Penny Brown, EES PTO, requests permission to collect spare change from April 1, 2022 through May 6, 2022, as presented.  Proceeds go towards the Larry Battson Convocation.


  1. Julia Sanchez, Royerton Robotics, requests permission to sell shirts from April 4, 2022 through April 12, 2022, as presented.  Proceeds go towards registration and new games/parts for Robotics.


  1. Amanda Lewis, DHS Unified Track, requests permission to   hold a SnapRaise fundraiser from April 4, 2022 through       April 15, 2022, as presented.  Proceeds go towards uniforms and senior night.


  1. Tim Cleland, DHS Girls’ Tennis, requests permission to sell Smash Cancer apparel and sponsor signs from April 5, 2022 through May 5, 2022, as presented.  Proceeds go towards BMH Cancer Center, Little Red Door, Relay For Life, Megan Hiday family, etc.


  1. Logan Lewis, DHS Softball, requests permission to sell cookie dough from April 16, 2022 through April 20, 2022, as presented.  Proceeds go towards equipment, apparel, food, etc.


  1. Ryan Parrott, Royerton PTO, requests permission to hold a Father-Daughter Dance on April 23, 2022, as presented.  Proceeds go towards PTO needs.


  1. Lynde Bratton, DHS Cheer Boosters, requests permission to sell flowers from May 8, 2022 through May 18, 2022, as presented.  Proceeds go towards comp fees, uniforms, etc.


  1. Assistant Superintendent


  1. Use Of Facilities:


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 1-8):


  1. Aaron Carter, Delta Girls’ Softball Association, requests permission to use the Royerton Elementary softball diamonds from March 2022 through November 2022 to hold league, as presented.

  2. Brad Davis and Lance Engle, 13U Indiana Dingers Travel Baseball, request permission to use the Royerton Senior League baseball field and softball fields from March 14, 2022 through July 31, 2022 to hold baseball practices, as presented.

  3. Jacob Case and Jason Stinson, Spirit 10U, request permission  to use the Albany Elementary baseball diamonds from        March 28, 2022 through November 4, 2022 to hold practices and scrimmages, as presented.

  4. Laura Seibold-Caudill, Cardinal Swim Club, requests permission to use the DHS pool and locker rooms from April 22, 2022 through May 8, 2022 to hold lifeguarding classes, as presented.

  5. Jane Adams, Eaton High School Alumni Association, requests permission to use the Eaton Elementary gymnasium and cafeteria on May 21, 2022 from 2:00 p.m. to 9:30 p.m. to hold an Alumni Banquet, as presented.

  6. Linda Janney, DeSoto Alumni, requests permission to use the Albany Elementary gymnasium on June 11, 2022 from 6:00 p.m. to 9:00 p.m. to hold an Alumni Banquet, as presented.

  7. Tim Cleland, Delta Tennis, requests permission to use the tennis courts from June 13, 2022 through June 17, 2022 and             July 11, 2022 through July 15, 2022 to hold the Tim Cleland Tennis Camp, pending Certificate of Liability Insurance Form.  

  8. Tim Cleland, Delta Tennis, requests permission to use the tennis courts from June 21, 2022 through June 25, 2022 to hold the Penguin Classic Tennis Tournament, pending Certificate of Liability Insurance Form.

The motion was approved 5-0 vote.

  1. Donations: 

  1. None.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the Summer Food Service Program, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Trent Fox to approve the request for Delta Middle School to surplus items, as presented.  The motion was approved 5-0 vote.


  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS


Trent Fox – Mr. Fox thanked everyone for coming and stated it’s nice to have a crowd and share things that are going on.  He appreciates everything shared from administrators about the things going on in their buildings because it keeps them informed.  He commented spring stuff has started up and the weather is starting to get a little nicer.  He hopes we can all enjoy that and get out and do the things we couldn’t do for a while.  


Adam Williams – Mr. Williams concurred with his fellow board member.  He wanted to highlight science fair and the students who are moving on.  He stated he always comes back to of the many opportunities kids have at Delta that make it so great.  He wanted to highlight as many as he could that are non-sports: band, choir, science fair, robotics, chess club, peer tutoring, and the smash cancer fundraiser, which is sports related, but so much more.  He thanked all teachers and staff who step up to allow those opportunities for our kids.  He stated it is a wonderful addition to our schools and he appreciates it greatly.  He congratulated those retiring and stated they will be missed and thanked those resigning for their service.  He congratulated all new hires and welcomed them to the family.  


John Adams – Mr. Adams concurred with his fellow board members.  He hopes everyone had a great Spring Break.  He stated it’s a good time to lay back, recharge, and come back and finish the year strong.  He remembers his science fair days and stated what he put together isn’t anything compared to what these young folks have done and that is pretty special.  He stated to be able to advance on is a big deal and congratulated those students.  He informed everyone he got sent a Facebook posting of the band in Orlando and they sounded really well and it looked like they had a great time.  He is thankful they were able to do that and thanked those who went and helped those kids to have those memories because that’s what it’s all about.  He stated it’s great to hear everything going on in the corporation, all those things are good to hear, but it’s not news to them because that’s just who we are.  He stated not that any of those things aren’t great surprises, they are, but it’s what they are accustomed to and the things they see that come out of DelCom.  He thanked everyone for sharing.  He stated the Kindergarten Round-up numbers for Royerton are pretty exciting and a good problem to have.  He welcomed all new hires.  He congratulated Ms. Wilder and her family and stated he can see why she came high on the list.  He thanked those who are leaving for picking DelCom, he’s sure they’ve affected a child or two during their time here and he greatly appreciates it.  He stated when he started here we didn’t have a summer food service program and now it’s something that happens every year and part of what they do.  He thanked the food service staff for all their time and effort and those who come in during the summer.  He stated 33,000 meals is a large number and we don’t put that in perspective, but there’s a lot that goes on behind the scenes our folks don’t realize.  He stated some folks don’t get the accolades they deserve and thanked all custodians, food service, bus drivers, etc.  He stated a lot of people don’t get the recognition a lot of others do and they deserve it and are part of the family.  



Jacob Case – Mr. Case congratulated Max and Katie for their science fair projects and stated that’s awesome.  He congratulated all those inducted into National Honor Society and stated the middle school Junior National Honor Society is coming up.  He wished good luck to all spring sports.  He welcomed Ms. Wilder to the DelCom family and thanked all staff who are leaving for their time and work they’ve done.


Lance Engle – Mr. Engle informed everyone he attended the National Honor Society inductions last week and thought it was really neat.  He stated Mr. Conley and Dr. Brand did a great job and the students also did a great job putting that together.  He stated his son attended the band and choir trip in Orlando.  He stated his son was lined up in the parade line and it just hit him how lucky he was to do that.  Mr. Engle thanked Mr. Enos and Ms. Camp for doing that for our kids and giving them the opportunity to showcase their talents and have memories that will last a lifetime.  He stated we have several teachers and coaches who do overnight trips and there is a lot of time and effort that goes into that.  He thanked them for doing that and giving kids the opportunity to do extra things other than sports.  He informed Ms. Cross he understands her struggle with ordering things and not being sure if they will get it or if it will show up.  He stated that’s the time we’re living in right now.  He thanked her and her team and stated he knows this year has been a challenge like no other.  He thanked her for piecing together some days and for all the things they’ve done to make this year a successful year.  He stated peer tutoring at the middle school is neat and IREAD scores at Royerton are fantastic.  He welcomed all new staff and thanked Ms. Utsler for going to Albany.  



  1. FUTURE MEETINGS


  1. A regular meeting of the Board of School Trustees is scheduled for Monday, April 18, 2022 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT


A motion was made by John Adams and seconded by Jacob Case and Board President, Lance Engle, adjourned the meeting at 7:22 p.m.


  

April 4, 2022



LANCE ENGLE              


JACOB CASE 


JOHN ADAMS



ADAM WILLIAMS


TRENT FOX