December 2, 2019

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, DECEMBER 2, 2019

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Adam Williams, Vice President; Trent Fox, Secretary; Lance Engle, Member; Jacob Case, Member ; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE (Recess Meeting)


President Adams recessed the regular business meeting to hold a Public Hearing.  Dr. Gullion, Assistant Superintendent, explained the purpose of the hearing and asked for public comments on the following:


Additional Appropriations


  No comments were received.  A motion was made by Adam Williams and seconded by Trent Fox and President Adams closed the hearing and resumed the regular business meeting.  The motion was approved 5-0 vote.



  1. AMEND AGENDA


A motion was made by Jacob Case and seconded by Lance Engle to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Lance Engle and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Monday, November 18, 2019.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Adam Williams and seconded by Trent Fox to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


  1. None.


  1. Dr. Gullion informed the Board no action was needed at this time for requesting additional appropriations.  Even though our yearly appropriations for spending in the Educational Fund was reaching a maximum, no additional funds are needed at this time.  The Board took no action.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the permission to pay year-end expenses from the 2019 budget and to balance all accounts.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Jacob Case to approve the AdTec Contract, as presented.  The motion was approved 5-0 vote.


  1. Dr. Gullion gave a Monthly Finance Review presentation.


  1. DHS WRESTLING TRIP


A motion was made by Adam Williams and seconded by Jacob Case to approve the DHS Wrestling trip, as presented.  The motion was approved 5-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR



No comments were received.


  1. SPECIAL PRESENTATIONS:


  1. Kyle Champ- Insurance Renewal.


  1. A motion was made by Adam Williams and seconded by Trent Fox to accept the donation of $2,220.00 from Mike Norrick and Harpreet Sing for the “Spirit at the Pump” Campaign, as presented.  The motion was approved 5-0 vote.



  1. NEW BUSINESS


  1. Certified Staff


  1. A motion was made by Adam Williams and seconded by Jacob Case to approve the recommendation to employ Christopher Ethan Crenshaw as a Teacher at Delta High School effective January 6, 2020, pending successful completion of all pre-employment testing.  The motion was approved 5-0 vote.


  1. Classified Staff


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve the termination of Eugene Wolfe, Custodian at Delta High School, effective December 2, 2019.  The motion was approved 5-0 vote.


  1. Extra-Curricular

 

A motion was made by Adam Williams and seconded by Lance Engle to approve the following (items 1-3):


  1. Recommendation to employ Ashtyn Rastetter as a 6th Grade Girls’ Basketball Coach at Delta Middle School effective for the 2019-20 school year.


  1. Recommendation to employ Elizabeth Thomas as a Robotics Coach at Delta Middle School effective for the 2019-20 school year.


  1. Recommendation to appoint Jackson Lohrum as a Volunteer Assistant 6th Grade Girls’ Basketball Coach at Delta Middle School effective for the 2019-20 school year.


The motion was approved 5-0 vote.

  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Jacob Case to approve the following (items 1-4):


  1. Lauren Griffis, Tom Kemp, Joe Oliver, and Emily Lamb request permission to attend Indiana Career Explorer to be held on    December 10, 2019 at Delta High School.


  1. James Lodl requests permission to attend Textbook Caravan to be held on January 30, 2020 at the Horizon Convention Center in Muncie, IN.


  1. Judy Reynolds, Christy Myers, Jessica Blakely, Kristi Gibson, Bethany Davis, Kendra Hirons, and Ryan Parrott request permission to attend the National Reading Recovery and K-6 Literacy Conference to be held from February 9, 2020 through February 11, 2020 at the Greater Columbus Convention Center in Columbus, OH.


  1. Chris Conley, Cindy Kunda, Joey Gossett, Greg Kile, Nancy Kunk, and Lance Brand request permission to attend the RECN School Leadership Team Networking Meetings to be held on January 15, 202o, March 4, 2020, May 11, 2020, June 2, 2020, and June 3, 2020 at the University of Indianapolis in Indianapolis, IN.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the authority to publicize the Project and Preliminary Determination Hearing for Project 2020.  These (2) Hearings will be conducted on December 16, 2019 and January 6, 2020 at 6:30 p.m. prior to the school board meeting. The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Lynde Bratton, Delta Cheer, requests permission to hold a Winter Cheer Clinic on February 3, 2020, as presented.  Proceeds go towards Cheer Boosters, senior gifts, camps, and costs.


  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Adam Williams and seconded by Lance Engle to approve the following (item 1):


    1. Hayleigh Wilson, Town of Albany, requests permission to use the Albany Elementary cafeteria on December 5, 2019 from 6:00 p.m. to 8:30 p.m. to hold a wreath making class, as presented.


The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Lance Engle to approve the request for Royerton Elementary and Delta Middle School Food Service Departments to accept the donation of $300.00 from Sam Combs, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the request for Eaton Elementary School to surplus items, as presented.  The motion was approved 5-0 vote.


  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Jacob Case – Mr. Case thanked everyone for coming.  He thanked everyone for their presentations and stated it’s always nice to know what’s going on.   He thanked Dr. Gullion for his financial presentation and keeping all of that in line. He thanked Mr. Norrick and Mr. Sing for their donations from the gas pumps and stated it’s nice we can benefit from those for years to come.  He wished good luck to all DelCom Schools who are participating in the 104.9 WERK-FM Christmas Choir Contest. He stated if you can, please vote for one or all of our schools.

Lance Engle – Mr. Engle thanked everyone for coming. He thanked everyone for their donations and stated we don’t take those for granted and appreciate each and every one of them.  He wished Mr. Case a happy birthday.


Trent Fox – Mr. Fox thanked everyone for coming.  He thanked everyone for their donations. He’s glad we were able to close with First Merchants Bank on the building and get it signed over to the DelCom Foundation.  He’s looking forward to seeing what adventurous idea we come up with and make that a nice school project for the future. He thanked Mr. Norrick and Mr. Sing for the gas pumps and stated those are going to be nice additions and great revenue coming in every six months.  He thanked Mr. Champ for presenting on the insurance and stated it’s nice to see and hear about it from his perspective. He hopes everyone enjoyed Thanksgiving with family and friends and are ready to get the last few weeks in and finish up the year strong.  

Adam Williams – Mr. Williams stated he’s appreciative for the creativity with the gas pumps and Mr. Norrick and Mr. Sing keeping DelCom in their thoughts and having that available to us.  He stated it’s a nice way to give back to our school and he appreciates their partnership and the donations to our school. He thanked Mr. Combs for his donation to our food service department.  He thanked Mr. Champ for working so diligently on our behalf and he appreciates having an advocate on our side to help get the best rate for our district and tax payers’ money. He thanked Dr. Gullion for his financial review and appreciates the hard work.  

John Adams – Mr. Adams stated First Merchants Bank is a great community partner to have.  He asked Mr. Fox to please share the building was greatly appreciated to the folks at First Merchants.  He stated there’s no telling what can happen, what we come up with, or what may be the final thing for that and it’s fun to think about all the possibilities it can be.  He thanked Mr. Champ for going above and beyond to take care of the district and make sure we are paying the appropriate amount of premiums. He stated the add-on wasn’t reflected in the quotes so it kind of becomes a freebie when you look at standard rates and how that works so great job to him.  He stated we have yet another meeting with another set of donations to our school district. He thanked Mr. Combs, Mr. Norrick, and Mr. Sing for their donations. He stated what they are doing with the gas pumps is a neat idea and goes to those gas stations every chance he gets. He thinks a lot of other people do as well and stated that’s a pretty amazing donation to our school corporation.  He stated a lot of things are going on in the district with trying to get things done before break. He hopes everyone had a great Thanksgiving holiday. He stated it’s time to get this year finished up and get on to the second part of the school year.  

 



  1. FUTURE MEETINGS


  1. A Preliminary Determination Hearing is scheduled for Monday,  December 16, 2019 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, December 16, 2019 immediately following the Preliminary Determination Hearing.



  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Jacob Case and Board President, John Adams, adjourned the meeting at 7:23 p.m.



December 2, 2019



JOHN ADAMS                                               __________________________


ADAM WILLIAMS                                           __________________________


TRENT FOX                                                      ___________________________


LANCE ENGLE                                                ___________________________


JACOB CASE         ___________________________