November 21, 2017

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, NOVEMBER 21, 2017

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  Trent Fox, President; John Adams, Vice President; Alice Gillis, Secretary; Tyce Stebbins, Member; Adam Williams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


  1. CALL TO ORDER


At 6:30 p.m. Board President, Trent Fox, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Adam Williams and seconded by Tyce Stebbins to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Tyce Stebbins and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Tuesday, November 7, 2017.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by John Adams and seconded by Adam Williams to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.





  1. Purchases over $7500:


A motion was made by Alice Gillis and seconded by John Adams to approve the following (item 1):


  1. Dell CP $10,999.68

(Chromebooks)


The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the final payment and release of retainage on the athletic project.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Alice Gillis to approve the Royerton Elementary School/Transportation Change Orders, as presented.  The motion was approved 5-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR


Doug Marshall, Principal at Delta Middle School, informed everyone the middle school raised over $3500.00 for Secret Families.  He is really proud of them.



  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by John Adams and seconded by Adam Williams to approve the following (item 1):


  1. Resignation of Brent Kuhns, School Bus Driver, effective         November 29, 2017.  He will remain on the will call list.


The motion was approved 5-0 vote.




A motion was made by Adam Williams and seconded by Alice Gillis to approve the following (items 2-3):


  1. Recommendation to employ Norma Loveless as a Food Service Cook at Delta Middle School effective November 27, 2017, pending successful completion of all pre-employment testing.


  1. Recommendation to transfer Jeffrey Hardin from a Sub Bus Driver Trainee to a Full Time Bus Driver effective immediately.


The motion was approved 5-0 vote.


  1. Extra-Curricular


A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items 1-5):


  1. Recommendation to employ Preston Phillips as a Head 7/8th Grade Baseball Coach at Delta Middle School effective for the 2017-18 school year.


  1. Recommendation to employ Nick Ary as a Head Boys’/Girls’ Golf Coach (split position) at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Tom Harris as a Head Boys’/Girls’ Golf Coach (split position) at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Brytany Pope as a Head Girls’ Soccer Coach at Delta High School effective for the 2018-19 school year.


  1. Recommendation to employ Tristan Dembowski as an Assistant Wrestling Coach at Delta Middle School effective for the 2017-18 school year, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.






  1. Conference Requests/Field Trips


A motion was made by Adam Williams and seconded by John Adams to approve the following (items 1-6):


  1. Shawnda Swain requests permission to attend Advanced Cardiac Life Support to be held on November 29, 2017 at Ball Memorial Hospital in Muncie, IN.


  1. Megan Stroble requests permission to attend Digitalis STARLAB-Advanced Training to be held on November 30, 2017 at ECESC in Connersville, IN.


  1. Darin Gullion, Cheryl Dominick, Adrienne Smith, and Kim Kemper request permission to attend the IASBO Business Office 202 Seminar to be held on December 5, 2017 at the Primo Conference and Banquet Center in Indianapolis, IN.


  1. Reece Mann, Darin Gullion, and Cheryl Dominick request permission to attend the 2017 IASBO Finance Seminar to be held on December 12, 2017 at the Primo Banquet Conference Center in Indianapolis, IN.


  1. Haley Cross and Beth Rees request permission to attend the Gordon Food Service 2018 Education Showcase to be held on January 19, 2018 at the Holiday Inn Express in Ft. Wayne, IN.


  1. Greg Kile requests permission to attend the IDOE Roadshow to be held on December 13, 2017 at the Grand Hall in Indianapolis, IN.


The motion was approved 5-0 vote.



  1. Information and Proposals


  1. Superintendent


A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (items a-b):


  1. NEOLA Board Policy-Volume 29, Number 2 (2nd Reading), as presented.  


  1. Special Release Tech Update-Phase 1 (2nd Reading), as presented.  


The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Adam Williams to approve Project 18, as presented.  The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Todd Trehearne, Riley Dance Marathon, requests permission to collect donations from November 2017 through May 2018 and hold a Dance Marathon on March 16, 2018 at Delta High School, as presented.  Proceeds will be donated to Riley Children’s Hospital.


  1. Ryan Parrott, Royerton Robotic’s Club, requests permission to sell team T-shirts from November 27, 2017 through December 1, 2017 at Royerton Elementary School, as presented.  Proceeds go towards the Robotic’s Education and Competition Foundation.


  1. Miranda Hummel and Alicia Fuller, Junior Class, request permission to sell Delta apparel from November 27, 2017 through December 15, 2017 at Delta High School, as presented.  Proceeds go towards Prom.


  1. Carole Cardemon, Royerton PTO, requests permission to hold a Christmas Program Game of Chance from December 1, 2017 through December 8, 2017 at Royerton Elementary School, as presented.  Proceeds go towards a new playground project.


  1. Joe Schmaltz, Albany Elementary School and Albany EMS, requests permission to hold a breakfast on December 2, 2017 at Albany Elementary School, as presented.  Proceeds go towards Christian Daugherty and family.


  1. Carole Cardemon, Royerton PTO, requests permission to collect donations to hold hat days from December 2017 through May 2018 at Royerton Elementary School, as presented.  Proceeds go towards a new playground project.


  1. Jennifer Conti and Sue Terry, Royerton Elementary/Center Chapel Clothing Drive, request permission to hold a Clothing Drive from December 11, 2017 through December 15, 2017 at Royerton Elementary School, as presented.  Donations will go towards the clothing pantry at Center Chapel.


  1. Andy Lewman, Delta Girls’ Basketball, requests permission to sell Crew Carwash coupons in January 2018, as presented.  Proceeds go towards the girls’ basketball program.


  1. Assistant Superintendent


A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items 1-6):


  1. Use of Facilities:


  1. Chris Stroble, 5th Grade Boys’ Basketball, requests permission to use the Eaton Elementary gymnasium beginning November 13, 2017 on Mondays and Wednesdays through February 2018 from 6:00 p.m. to 7:30 p.m. to hold basketball practice, as presented.


  1. Ben Gillum, Future Eagles Developmental Basketball League, requests permission to use the Royerton Elementary gymnasium from November 2017 through February 2018 from 6:30 p.m. to 8:30 p.m. to hold 4th grade practice, as presented.


  1. Joe Schmaltz, Albany Elementary and Albany EMS, requests permission to use the Albany Elementary cafeteria on  December 2, 2017 from 8:00 a.m. to 12:00 p.m. to hold a #Courage4Christian Fundraiser Breakfast, as presented.


  1. Rebecca Condi, Dancin Up, requests permission to use the Delta Middle School cafeteria and stage on December 18, 2017 from 4:00 p.m. to 8:00 p.m. to hold a dance recital, as presented.


  1. Amy Lewman, Hamilton Family, requests permission to use the Delta High School cafeteria on December 23, 2017 from 12:00 p.m. to 4:00 p.m. to hold the Hamilton Family Christmas, as presented.


  1. Paul Ashcraft, Albany Basketball League, requests permission to use the Albany Elementary gymnasium from November 2017 through March 2018 from 6:00 p.m. to 9:00 p.m. to hold league games and practice, as presented.


The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by John Adams to approve the request to pay the INPRS (TRF, PERF) Payroll Audit in the amount of $1,520.71, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Tyce Stebbins to approve the E-Rate ENA Contract (3 year service for Internet Access and WAN), as presented. The motion was approved 5-0 vote.


A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (items d-e):


  1. Request for Royerton Elementary School to accept a donation of a Vex IQ Starter Robot from Amy Heath, as presented.


  1. Request for Eaton Elementary School to accept a donation of $50.00 from Jaime and Adam Sieber, as presented.


The motion was approved 5-0 vote.



  1. LETTERS/NOTES






  1. BOARD MEMBER COMMENTS

Adam Williams – Mr. Williams thanked everyone for coming.  He hopes everyone enjoys Thanksgiving break.  He heard a statistic for people who travel over 50 miles and it was enormous.  For those traveling, he stated to have a safe trip and be patient with traffic.  He thanked Mr. Marshall for sharing information on Secret Families and continuing to do that at the middle school.  He stated that’s a big number and the kids take pride in being participants in that and it’s a great learning moment on top of raising money for a good cause.  Mr. Williams thanked Ms. Heath and the Siebers for their donations.  He commented it’s wonderful, awesome, great, and exciting.  He never wants to play those down because every time there’s a donation, it adds to what our schools are able to do in different ways and he greatly appreciates it.  

Tyce Stebbins – Mr. Stebbins stated his daughter attended the play at the high school and said it was incredible.  They had a lot of people in the audience and everyone really enjoyed it.  He stated the donations are great.  He can’t begin to express his disappointment and is interested in finding out what number of triaxles and stone was bought to replace things at Royerton Elementary.  He stated we got a bill for $66,000.00 when an architect, somebody that designs the whole process, says the sinkhole contingency is $10,000.00, but we are paying $66,000.00.  So people who do this on a regular basis missed that by that large of a margin.  He stated that is astronomical for a small bit of paving.  He stated if you were setting a 6 or 8 story building on a foundation, that’s a completely different topic.  They build ponds that hold water with 6” of clay so when you’re driving school buses and cars on asphalt, that’s an astronomical amount. He hopes somebody, like the people who do our audits for the State Board of Accounts, reads our minutes and realizes we got charged to move stone off our property and then got charged to buy brand new stone and put it back on our property.  This happened by a company that charged us extra to do something that would have been easier to move it from point A to point B, that is probably less than 100 yards.  Mr. Stebbins knows for a fact he spoke to the people who were out there and he believes he spoke to people in this room about it.  He cannot believe we let a company do that to us and it blows his mind.  He stated he’s sorry to be on a soapbox, but that’s a lot of money.  He said it’s not a lot of money in the grand scope of things, but there’s no way we should have gotten charged extra for this.   


Alice Gillis – Ms. Gillis thanked Mr. Marshall and his staff.  She stated that’s fantastic and big money for Secret Families and an awesome accomplishment.  She thanked Mr. Schmaltz and his staff for working so hard to include Christian and do the best they can for him.  She thanked Ms. Heath and the Siebers for their donations.  

John Adams – Mr. Adams concurred with his fellow board members.   He stated $3500.00 is a big accomplishment and congratulated Mr. Marshall and the middle school for doing that for Secret Families.  He said being the old dog on the Board, here is yet another meeting with more donations for our schools.  He thanked those who have donated and greatly appreciates it.  He stated it doesn’t matter what it is or what the amount is, the fact that we continually have people donate to help our kids is tremendous.  He wished everyone a happy Thanksgiving.  He stated to stay safe as you are out and about and running around enjoying time with friends and family.  Mr. Adams thanked everyone for all they’ve done and to come back next week ready to go and do the best we can for our kids.

Trent Fox – Mr. Fox thanked everyone for coming.  He stated he went to the play at the high school and it was pretty exciting.  He said they did a great job with a very difficult production and it’s amazing to watch them because they take so much pride in what they are doing.  He couldn’t tell you if they did anything wrong because they do it so well and it looks exactly the way it was supposed to be.  He stated it is a great production and they do a great job.  He said they usually have one in the spring as well.  It probably won’t be as intense as the one in the fall, but it is very neat to watch.  Mr. Fox knows the kids and staff put a lot of time and effort into the production. He wanted to make sure we notice that because it’s a neat thing and to those kids, that’s their thing.  It’s not like an athlete where we’re talking about sports, and it’s exciting to see the kids and how excited they are about doing it.  He stated donations are always a great thing and those items will go to good causes for our schools and allow them to do things they couldn’t have done otherwise.  Mr. Fox knows Mr. Stebbins is a little irritated about some things.  He stated when it’s your area of expertise and what you do, Mr. Stebbins has a little more knowledge and they lean on him for those things.  Mr. Fox wanted to let Mr. Stebbins know they appreciate the insight and what goes into that.  


  1. FUTURE MEETINGS


  1. A Project Hearing is scheduled for Tuesday, December 5, 2017 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Tuesday, December 5, 2017 immediately following the Project Hearing.



  1. ADJOURNMENT

A motion was made by John Adams and seconded by Adam Williams and Board President, Trent Fox, adjourned the meeting at 7:15 p.m.

November 21, 2017



TRENT FOX                                               ___________________________


JOHN ADAMS                                                 ____________________________


ALICE GILLIS                                                   ____________________________


TYCE STEBBINS                                              ____________________________


ADAM WILLIAMS                                           ____________________________