January 20, 2020

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, JANUARY 20, 2020

6:30 p.m. 

ADMINISTRATION BUILDING



MINUTES


Present:  Adam Williams, President; Jacob Case, Member; John Adams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


Absent:  Trent Fox, Vice President and Lance Engle, Member



  1. CALL TO ORDER


At 6:30 p.m. Board President, Adam Williams called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND THE AGENDA



  1. MINUTES


  1. A motion was made by John Adams and seconded by Jacob Case to accept   the minutes of the business meeting and executive session on Monday, January 6, 2020.  The motion was approved 3-0 vote.


*Vice President, Trent Fox entered the meeting at 6:33 p.m.



  1. FINANCE


  1. A motion was made by Jacob Case and seconded by John Adams to accept the list of vouchers, as presented.  The motion was approved 4-0 vote.


  1. At this time Board President Adam Williams asked for a motion to recess the regular meeting to begin the Board of Finance meeting.  A motion was made by John Adams and seconded by Jacob Case to recess the regular meeting.  The motion was approved 4-0 vote. 


  1. A motion was made by Trent Fox and seconded by Jacob Case to appoint all Board members to serve on the Board of Finance Committee in the same capacity of officers for the Board of Trustees for the year 2020.  The motion was approved 4-0 vote.   


  1. A motion was made by John Adams and seconded by Jacob Case to approve First Merchants and Mutual Bank as the depositories for the year 2020.  The motion was approved 4-0 vote.  


  1. Assistant Superintendent Dr. Gullion reviewed the Summary of Investments for 2019.


  1. Assistant Superintendent Dr. Gullion reviewed the Investment Policy for 2020.


  1. Assistant Superintendent Dr. Gullion gave a Fiscal Indicators Review.


At this time Board President Adam Williams asked for a motion to close the Board of Finance meeting and to resume the regular Board meeting.  A motion was made by Jacob Case and seconded by Trent Fox to close the Board of Finance meeting and to resume the regular Board meeting.  The motion was approved     4-0 vote.


  1. A motion was made by Trent Fox and seconded by Jacob Case to approve Form SA-5’s, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by John Adams and seconded by Trent Fox to approve the DelCom Foundation Teacher Grants, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the STEM Acceleration Grant, as presented.  The motion was approved 4-0 vote.


  1. Dr. Gullion gave a Monthly Finance Review Presentation.


  1. Purchases over $7500:


    1. None.



  1. SPECIAL PRESENTATION- Zach Enos


    A motion was made by John Adams and seconded by Jacob Case to approve 

    moving forward with the DHS Band Disney Trip, as presented.  The motion was     approved 4-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR


    Haley Cross, Food Service Director, informed everyone all kitchens passed health inspections with no critical violations.  She stated she has a recommendation to hire for the open position at the high school and a recommendation to join the Food2School Cooperative which is a purchasing group of other food service corporation’s around the state.  She stated they had a lot of donations over Christmas break and she is grateful and appreciative of that.  She informed everyone the food service office is now over at the high school.  She thanked the high school staff for being very welcoming.  Ms. Cross thanked all teachers and stated after today, she is very grateful she doesn’t have to teach her own children.  She thanked teachers for their patience and all the work they do and stated an   E-Learning day is a reminder to parents why you send your kids to school.



  1. NEW BUSINESS


  1. Certified Staff


    1. None.


  1. Classified Staff


A motion was made by Trent Fox and seconded by Jacob Case to approve the following (items 1-2):


  1. Resignation of David Bannach, Instructional Assistant at Albany/Eaton Elementary Schools, effective immediately.  


  1. Resignation of Kaitlyn Overla, Latchkey Assistant Supervisor, effective January 31, 2020.  


The motion was approved 4-0 vote.


A motion was made by John Adams and seconded by Trent Fox to approve the following (items 3-9):


  1. Recommendation to employ Crystal Beall as a Custodian at Royerton Elementary School/Transportation effective January 27, 2020. 


  1. Recommendation to employ Jacob Overla as a Custodian at Delta High School effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Danielle Hughes as an Instructional Assistant at Eaton Elementary School effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Sharon Glaser as a Food Service Cook at Delta High School effective January 21, 2020.


  1. Recommendation to transfer Jennifer Gaddis from an Instructional Assistant at Eaton Elementary School to an Instructional Assistant at Albany/Eaton Elementary Schools effective January 13, 2020.


  1. Recommendation to transfer Kaylee Seals from a Latchkey Assistant to a Latchkey Assistant Supervisor effective February 3, 2020.


  1. Recommendation to transfer Tyann Bland from a Latchkey Assistant to a Latchkey Aide effective February 3, 2020.


The motion was approved 4-0 vote.


  1. Extra-Curricular


A motion was made by Trent Fox and seconded by John Adams to approve the following (items 1-2):


  1. Recommendation to employ Joe Rogers as an Assistant Girls’ Track Coach at Delta High School effective for the 2019-20 school year.  


  1. Recommendation to employ Maxwell Blevins as an Assistant Track and Field Coach at Delta Middle School effective for the 2019-20 school year, pending successful completion of all pre-employment testing.


The motion was approved 4-0 vote.


  1. Conference Requests/Field Trips


A motion was made by John Adams and seconded by Jacob Case to approve the following (items 1-14):


    1. Haley Cross and Beth Rees request permission to attend Region 8 Service Center HPS Menu Planning to be held on January 14, 2020 at the Service Center in Fort Wayne, IN.


    1. Curt Grams requests permission to attend the CTE Meeting to be held on January 16, 2020 at the MACC in Muncie, IN.


    1. Haley Cross and Beth Rees request permission to attend the Food2School Cooperative Member Meeting to be held on January 22, 2020 at the Gateway Education Center in Warsaw, IN.


    1. Reece Mann requests permission to attend the 2020 IAPSS Winter Seminar to be held on January 29, 2020 at the Primo Banquet Center in Indianapolis, IN.


    1. Christopher Overholt, Robert Jones, and Steve Wuthrich request permission to attend the Glazier Football Clinic to be held on            January 31, 2020 at the Marriott East in Indianapolis, IN.


    1. Shane Conley requests permission to attend the Glazier Football Clinic to be held from January 31, 2020 through February 2, 2020 at the Marriott East in Indianapolis, IN.


    1. Haley Cross and Beth Rees request permission to attend the ISNA Winter Seminar to be held on February 6, 2020 at The Willows in Indianapolis, IN.

    2. Haley Cross requests permission to attend the ISNA/IDOE School Nutrition Certificate Program to be held on February 7, 2020 at The Willows in Indianapolis, IN.


    1. Tim Cleland requests permission to attend the Indiana High School Team’s Convention to be held on February 7, 2020 at the Indianapolis Racket Club in Indianapolis, IN.


    1. Amy Larrabee and Greg Kile request permission to attend the Results Driven Accountability Road Show to be held on February 7, 2020 at MSD Lawrence Township in Indianapolis, IN.


    1. Shane Conley and Mackenzie Dye Conley request permission to attend    the IATCCC Track Clinic to be held from February 7, 2020 through February 8, 2020 at the Sheraton Hotel in Indianapolis, IN.


    1. Julie Marshall and Maggie Neckers request permission to attend the National Reading Recovery Conference to be held from February 9, 2020 through February 11, 2020 at the Columbus Convention Center in Columbus, OH.


    1. Nancy Kunk requests permission to attend Nourish the Future to be held from February 26, 2020 through February 29, 2020 at the Commodity Classic in San Antonio, TX.


    1. Darin Gullion, Amy Larrabee, and Cheryl Dominick request permission to attend Special Ed Fiscal Road Show to be held on April 9, 2020 at MSD Lawrence Township in Indianapolis, IN.


The motion was approved 4-0 vote.


  1. Information and Proposals


  1. Superintendent


    1. A motion was made by John Adams and seconded by Jacob Case to approve the updated Option #3 2020-21 School Year Calendar-2nd Reading, as presented.  The motion was approved 4-0 vote.


    1. A motion was made by Jacob Case and seconded by Trent Fox to approve the Pay Scale Update/Classified Pay List, as presented.  The motion was approved 4-0 vote.


    1. A motion was made by Trent Fox and seconded by John Adams to approve the requests for unpaid leaves of absence, as presented.  The motion was approved 4-0 vote.


    1. A motion was made by Trent Fox and seconded by Jacob Case to approve the permission to post DHS ISTEP+10 positions, as presented.  The motion was approved 4-0 vote.

    2. Superintendent Mann informed the Board about the following fundraisers:


        1. Morgan Jones, DMS 6th Grade, requests permission to hold a Dance on February 7, 2020 at Delta Middle School, as presented.  Proceeds go towards the 6th grade field trip.


  1. Assistant Superintendent


  1. Use Of Facilities:


A motion was made by John Adams and seconded by Jacob Case to approve the following (items 1-7):


        1. Terry Summers, Delta Girls’ Softball, requests permission to use the Delta High School auxiliary gym from January 2020 through March 2020 to hold practice, as presented.


        1. Craig Robbins, Delta Little League, requests permission to use the Royerton Elementary cafeteria from February 3, 2020 through February 4, 2020 from 6:30 p.m. to 8:00 p.m. to hold sign-ups, as presented.


        1. Ed Pemberton, Delta Girls’ Softball Association, requests permission to use the Royerton Elementary cafeteria from          February 3, 2020 through February 4, 2020 from 6:30 p.m. to 8:00 p.m. to hold spring registration, as presented.


        1. Meghan Deckman, Eaton Baseball and Softball Association, requests permission to use the Eaton Elementary softball fields from March 2020 through December 2020 to hold Youth League, pending Certificate of Liability Insurance Form.


        1. Ed Pemberton, Delta Girls’ Softball Association, requests permission to use the Royerton Elementary gymnasium from March 16, 2020 through March 18, 2020 from 6:30 p.m. to 8:30 p.m. to hold skills assessments, as presented.


        1. Ed Pemberton, Delta Girls’ Softball Association, requests permission to use the Royerton softball fields from May 2020 through October 2020 to hold the softball season and fall ball, as presented.


        1. Andy Lewman, Delta Girls’ Basketball, requests permission to use the Delta High School and Delta Middle School gymnasiums in June 2020 from 4:00 p.m. to 9:30 p.m. to hold a summer league, as presented.


The motion was approved 4-0 vote.


    1. A motion was made by Jacob Case and seconded by Trent Fox to approve Food2School Cooperative, as presented. The motion was approved 4-0 vote.


A motion was made by John Adams and seconded by Trent Fox to approve the following (items c-d):


    1. Request for the Albany Elementary Food Service Department to accept an anonymous donation in the amount of $33.50, as presented.


    1. Request for the Albany and Eaton Elementary Food Service Departments to accept an anonymous donation in the amount of $160.00, as presented.


The motion was approved 4-0 vote.


    1. A motion was made by Jacob Case and seconded by Trent Fox to approve the request for the IT Department to surplus items, as presented.  The motion was approved 4-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS


John Adams – Mr. Adams thanked everyone for coming.  He thanked Dr. Gullion for the financial information and stated it’s greatly appreciated to know where the school stands financially.  He commented what Mr. Enos is trying to do with the Disney trip is a great opportunity and he wished him all the best in getting that put together.  He stated the DelCom Foundation Teacher Grants and STEM Grants are well deserving for our teachers and thanked Mr. Kile for his participation.  He welcomed all new employees and thanked the employees who are leaving for their time with our corporation. He thanked everyone for their donations and stated people have gracious hearts to give to our schools in one way or another and it’s greatly appreciated.  He congratulated the Delta Eagles boys’ basketball team on being county champs.  


Jacob Case – Mr. Case congratulated the boys’ basketball team and stated it’s  nice they are county champs again.  He thanked Mr. Kile for all his work on teacher grants and stated it’s nice teachers can get grants for things in their classrooms.  He congratulated food service for no violations and passing inspections and stated the new band uniforms look sharp. 

 

Trent Fox – Mr. Fox apologized for being a little late tonight.  He thanked everyone for their presentations, which allow the Board to have the information they need and stated it’s greatly appreciated.  He informed everyone the wrestling team won county and placed 5th in conference.  He wished good luck to all sports teams in the upcoming sectionals.  He hopes everyone remembers to have their kids wear coats since the weather is getting colder.  


Adam Williams – Mr. Williams thanked the DelCom Foundation for what it does in helping raise funds that go back into the district.  He stated anyone considering a good cause to give back to the school, the DelCom Foundation is a great organization to look at.  He stated there are several links throughout our website.  He stated with the STEM Grant, financial review, school calendars, donations, band trip, etc., there are a lot of people doing extra things in the background for this district and things going on the Board doesn’t hear and see every day. He wanted to make sure everyone understands how much they appreciate those things and wanted to highlight everyone’s efforts in the district.  He stated the school calendars are difficult to deal with and he greatly appreciates Mr. Mann’s flexibility, being creative, and thinking of solutions that fit best with the constraints we are given.  He thanked Dr. Gullion for looking into different ways of investing money.  Mr. Williams stated it’s extra time Dr. Gullion has put in that he didn’t have to and he appreciates that.



  1. FUTURE MEETINGS


  1. A regular meeting of the Board of School Trustees is scheduled for Monday, February 3, 2020 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT


A motion was made by Trent Fox and seconded by John Adams and Board President, Adam Williams, adjourned the meeting at 7:55 p.m.



An executive session on personnel matters was held following the business meeting.


















                                        January 20, 2020



ADAM WILLIAMS                                           


TRENT FOX                                                 


LANCE ENGLE                                           



JACOB CASE                                               


JOHN ADAMS