December 6, 2021

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, DECEMBER 6, 2021

6:30 p.m. 

ADMINISTRATION BUILDING



MINUTES


Present:  Trent Fox, President; Lance Engle, Vice President; John Adams, Member; Adam Williams, Member; Darin Gullion, Assistant Superintendent; and Greg Kile, Superintendent


Absent:  Jacob Case, Secretary



  1. CALL TO ORDER


At 6:30 p.m. Board President, Trent Fox called the meeting to order.



  1. PLEDGE OF ALLEGIANCE 



  1. AMEND AGENDA


A motion was made by Lance Engle and seconded by John Adams to amend the agenda, as presented.  The motion was approved 4-0 vote.



  1. MINUTES


A motion was made by Adam Williams and seconded by Lance Engle to accept the minutes of the business meeting and executive session held on Monday, November 15, 2021.  The motion was approved 4-0 vote.



  1. FINANCE


  1. A motion was made by Lance Engle and seconded by John Adams to accept the list of vouchers, as presented.  The motion was approved 4-0 vote.


  1. Purchases over $7500:


A motion was made by John Adams and seconded by Lance Engle to approve the following (item 1):


  1. Context Design Bond 2021 $41,200.00

(DHS football turf and area improvements)


The motion was approved 4-0 vote.


A motion was made by John Adams and seconded by Adam Williams to approve the following (items C-F):


  1. Robert P. Bell Teacher Grant ($523.16), as presented.  


  1. Title IV Grant ($23,425.02), as presented.  


  1. DelCom Foundation Teacher Grants ($8,725.00), as presented.  


  1. Teacher Appreciation Grant ($96,277.72), as presented.  


The motion was approved 4-0 vote.


  1. A motion was made by Lance Engle and seconded by Adam Williams to approve the Section 125 Flexible Benefit Plan Adoption Agreement, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by John Adams and seconded by Lance Engle to approve permission to pay year-end expenses from the 2021 budget and to balance all accounts, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve Portland Insurance coverage and premiums ($201,834.00), as presented.  The motion was approved 4-0 vote.


  1. Dr. Gullion gave a Monthly Finance Review.



  1. UPDATES FROM PRINCIPALS/DIRECTORS



  1. COMMUNICATIONS FROM THE FLOOR


No comments were received.


  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


  1. A motion was made by Lance Engle and seconded by John Adams to approve the termination of Amanda Maxwell, School Bus Driver, effective December 1, 2021.  The motion was approved 4-0 vote.


  1. A motion was made by John Adams and seconded by Adam Williams to approve the resignation of Shawna Crose, Food Service Cook at Royerton Elementary School, effective November 30, 2021.  To remain a sub.  The motion was approved 4-0 vote.


  1. A motion was made by Lance Engle and seconded by Adam Williams to approve the resignation of Samson Waters, Mechanic Assistant at Transportation, effective December 17, 2021.  The motion was approved  4-0 vote.


A motion was made by John Adams and seconded by Lance Engle to approve the following (items 4-8):


  1. Recommendation to employ Samantha Moss as an Instructional Assistant at Albany Elementary School effective November 30, 2021.


  1. Recommendation to employ Sara Wilkinson as an Instructional Assistant at Delta Middle School effective December 7, 2021, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Edwin Dixon as a Level 1 Technology Technician effective December 6, 2021, pending successful completion of all pre-employment testing.


  1. Recommendation to transfer Chelsey Welsh from an Instructional Assistant to a Secretary at Delta Middle School effective December 7, 2021.


  1. Recommendation to transfer Jill Selvey from an Instructional Assistant at Delta Middle School to a Food Service Assistant Director effective   January 3, 2022.


The motion was approved 4-0 vote.



  1. Extra-Curricular


A motion was made by Adam Williams and seconded by Lance Engle to approve the following (items 1-3):


  1. Recommendation to employ Logan Lewis as a Head Softball Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to appoint Tyler Gilland as a Volunteer Assistant Baseball Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to appoint James Boyd as a Volunteer Assistant Wrestling Coach at Delta Middle School effective for the 2021-22 school year.


The motion was approved 4-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Lance Engle and seconded by John Adams to approve the following (items 1-2):


  1. Audrey Young and Erica Pluimer request permission to attend the Mathematics Textbook Caravan to be held on January 27, 2022 at the Horizon Convention Center in Muncie, IN.


  1. Greg Kile requests permission to attend Understanding the Legislation Process to be held on December 14, 2021 at the Embassy Suites in Indianapolis, IN.


The motion was approved 4-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by John Adams and seconded by Adam Williams to approve the requests for unpaid leaves of absence, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Lance Engle and seconded by John Adams to approve the recommendation for an unpaid suspension, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the pay increase for the Professional Development Director and Data Manager, as presented.  The motion was approved 4-0 vote.

  2. A motion was made by Lance Engle and seconded by Adam Williams to approve the Occupational Therapy Services Contract, as presented.  The motion was approved 4-0 vote.


  1. Superintendent Kile informed the Board about the ESSER III          In-person Instruction Plan.  No public comments were received. 


  1. A motion was made by John Adams and seconded by Adam Williams to approve NEOLA Policy Deletion- 1st Reading, as presented.  The motion was approved 4-0 vote.


  1. Superintendent Kile informed the Board about the 2022-23 School Calendar- 1st Reading.


  1. A motion was made by Lance Engle and seconded by John Adams to approve the authority to pay claims and hire, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the OMS Contract ($121,250.00), as presented.  The motion was approved 4-0 vote.


  1. Board President Recognition.


  1. Superintendent Kile informed the Board about the following fundraisers:


  1. Dawn Raleigh, Delta Troupers, requests permission to sell ads from November 5, 2021 through May 22, 2022, as presented.  Proceeds go towards shirts, materials, and items needed for shows.


  1. Leslie Phillips, Eaton Elementary, requests permission to        sell candy canes from December 6, 2021 through           December 16, 2021, as presented.  Proceeds go towards field trips.


  1. Andy Lewman, DHS Lady Eagles Basketball, requests permission to sell trash bags from December 6, 2021 through December 23, 2021, as presented.  Proceeds go towards gear, meals, team items, and summer fees.


  1. Hayley Greiner, DMS Student Council, requests permission to hold pajama day on December 16, 2021, as presented.  Proceeds go towards Secret Families.


  1. Nicole Lodl, Delta FFA, requests permission to sell Munsee Meats from February 22, 2022 through March 11, 2022, as presented.  Proceeds go towards contests and supplies.


  1. Assistant Superintendent


  1. Use Of Facilities:


A motion was made by Lance Engle and seconded by John Adams to approve the following (items 1-4):


  1. Jacob Brehmer, Ball State University Athletics, requests permission to use the Delta High School pool from       November 29, 2021 through January 29, 2022 from 6:30 p.m. to 8:30 p.m. to hold diving practice, as presented.


  1. Brandon Lee, Otis R. Bowen Center, requests permission to use the Delta Middle School art room on Wednesdays from 4:00 p.m. to 5:30 p.m. to hold the Social Skills Program, as presented.


  1. Amy Lewman requests permission to use the Delta High School Commons on December 19, 2021 from 12:00 p.m. to 4:00 p.m. to hold the Hamilton Family Christmas, as presented.


  1. Ryan Parrott, Royerton Robotics, requests permission to use the Royerton gym from January 5, 2022 through February 19, 2022 to hold robotics events, as presented.


The motion was approved 4-0 vote.


  1. Donations:


A motion was made by John Adams and seconded by Adam Williams to approve the following (items 1-2):


  1. Request for Delta Middle School to accept a donation in the amount of $500.00 from Mark and Joanna Saleem, as presented.


  1. Request for Delta High School to accept a donation in the amount of $500.00 from Tim Cleland, as presented.


The motion was approved 4-0 vote.


c.   A motion was made by Lance Engle and seconded by Adam Williams to approve the request for the IT Department to surplus items, as presented.  The motion was approved 4-0 vote.


  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS


Adam Williams – Mr. Williams thanked everyone for coming.  He welcomed Ms. Wilkinson and thanked her for stepping up into an exciting position.  He thanked Ms. Cross for what she does and stated she’s not forgotten.  He stated she’s behind the scenes with everything and when it goes wrong, everyone notices; but when it goes right, no one says thanks and thanked her for making it go right so many times.  He informed her they appreciate all the hard work.  He stated the winter season is picking up for athletic programs and he loves to see the kids doing what they enjoy and is thankful we have so many opportunities for kids.  He stated concerts and programs are happening for many different groups, which is another outlet the kids can participate in and do something to be involved.  He stated they can grow, learn, put in the hard work, and reap the benefits from it.  He’s thankful DelCom has so many opportunities for kids to be able to do different things like Robotics, which was mentioned on the agenda and is a wonderful program.  He thanked everyone who volunteers and signs up to be sponsors for different groups because without those people stepping in to do that, we couldn’t do it and the kids couldn’t have those programs.  He stated we have fantastic teachers stepping up and helping and kids reaching outside of their comfort zones and excelling, which is fantastic.  He commented there are so many wonderful things and different groups putting in time, effort, and raising money for Secret Families, which is a great charity and only one of many other groups DelCom participates in.  He stated kids are learning how to be great people and growing into great, young adults and a lot of good is going on for many things.  


John Adams – Mr. Adams concurred with his fellow board member.  He mentioned the Ribbon Cutting Ceremony they held a few weeks ago and thanked everyone who attended and were a part of that.  He commented it was great to attend and see folks he hasn’t seen in a while.  He stated he spent a little time talking to them and going back through the science lab and office area and it’s neat to see what we’ve accomplished in between the 2020 projects.  He stated it’s good to see some people here this evening and be a part of the school board process.  He informed Ms. Cross and her team to keep up the good work.  He stated it’s not going to get better for a while and he appreciates what all they are doing.  He thanked everyone for the grants and stated any grant we will take because it benefits our kids in some way.  He stated it’s amazing to be able to accept those and know they are going to benefit our kids.  He gave a big shout-out to the Eaton Spell Bowl team for being 10th out of 182 and stated that’s tremendous.  He informed Mr. Blakely to thank them for their hard work and dedication and what they were able to accomplish is outstanding.  He commented Secret Families is a big deal in this community and has been for some time and they do a tremendous job.  He stated it takes a lot of folks to raise funds and do the things they do and it’s good to see the Honor Society being a part of that.  He thanked all employees who have been with us and welcomed those who are joining the family.  He stated he loves meetings when we get donations and it doesn’t matter what it is or how much it is, it’s the fact that people see a need and step up and help.  He thanked the Saleem’s and Mr. Cleland for their donations and stated it’s tremendous.  He thanked Mr. Fox and stated when you are the Board President, there is extra time, phone calls, and things that go on and it’s a big deal.  He thanked him for his extra time and efforts.


Lance Engle – Mr. Engle concurred with his fellow board members and their comments.  He stated what a great school to be a part of and have all these great things.  He stated Mr. Adams mentioned the Ribbon Cutting Ceremony and what stood out to him that night was the magazine the journalism students put together. He stated he was floored when he was reading it and how creative and professional it looked.  He gave a shout-out to Mr. Cleland and the students for putting that together because it was phenomenal.  He stated the Eaton and Albany choir is up again for the WERK Choir Contest and you can vote for our kids to win and get a nice monetary prize.  He informed everyone to look out for that and stated you can vote multiple times so don’t hold back.  He stated the choir got to perform at the Muncie Mall and that was neat.  He stated it’s starting to feel back to normal each month it seems and Christmas is no different.  He stated being able to do choir, band concerts, and getting together for those things shows it’s a great time of year to be at DelCom.  He thanked Ms. Cross and stated he knows she’s going through a lot and it seems there is an article every day about food shortages for schools.  He stated every time his kids complain about lunch, he informs them it could be a lot worse.  He stated we have good food service staff and he appreciates that.  


Trent Fox – Mr. Fox thanked everyone for coming and stated it’s always nice to have people here.  He stated this is the last meeting before the start of the new year and he hopes everyone can enjoy family and friends this holiday season.  He stated to finish strong these last few weeks and hopefully we will stay healthy and finish on a good note.  He hopes all sports teams enjoy their seasons and get through all those fine.  He encouraged everyone to enjoy family and friends because you never know when things can change or come to an end and try to enjoy those as much as you can, when you can.  



  1. FUTURE MEETINGS


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, January 3, 2022 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT


A motion was made by Lance Engle and seconded by John Adams and Board President, Trent Fox, adjourned the meeting at 7:11 p.m.



An executive session on personnel matters was held following the business meeting.




  

December 6, 2021



TRENT FOX              


LANCE ENGLE 


JACOB CASE



JOHN ADAMS


ADAM WILLIAMS