August 15, 2017

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, AUGUST 15, 2017

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  Trent Fox, President; John Adams, Vice President; Alice Gillis, Secretary; Tyce Stebbins, Member; Adam Williams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


  1. CALL TO ORDER


At 6:31 p.m. Board President, Trent Fox, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Tyce Stebbins and seconded by John Adams to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Tyce Stebbins and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Tuesday, August 1, 2017.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by John Adams and seconded by Adam Williams to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.





  1. Purchases over $7500:


A motion was made by John Adams and seconded by Alice Gillis to approve the following (item 1):


  1. Colt Epoxy Floors CP $8,750.00

(Swim stair flooring replacement)


The motion was approved 5-0 vote.


A motion was made by Tyce Stebbins and seconded by Alice Gillis to approve the following (item 2):


  1. NWEA Testing Grant $24,651.00

(MAP testing material)


The motion was approved 5-0 vote.


  1. A motion was made by Alice Gillis and seconded by Adam Williams to approve the ECA Risk Report, as presented.  The motion was approved 5-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR

Doug Marshall, Principal at Delta Middle School, stated they’ve had a great start to the school year.  He really appreciates all the students’ efforts to make it a good start as well as teachers, staff, transportation, and all the hands it takes to get school started.  Thank you to everybody.


  1. NEW BUSINESS


  1. Certified Staff


  1. None.




  1. Classified Staff


A motion was made by Adam Williams and seconded by Alice Gillis to approve the following (items 1-7):


  1. Resignation of Mike Talhelm, School Bus Driver, effective             August 1, 2017.  


  1. Resignation of Casondra Batten, School Bus Driver, effective        August 6, 2017.  


  1. Resignation of Stephanie Johnson, School Bus Driver, effective        July 31, 2017.


  1. Resignation of Melinda Bertram, School Bus Driver, effective            July 12, 2017.  


  1. Resignation of Brittany Webster, Food Service Cook at Eaton Elementary School, effective August 6, 2017.


  1. Resignation of Susan Lee, Food Service Cook at Delta Middle School, effective August 8, 2017.


  1. Resignation of Madelyn Hines, Latchkey Assistant, effective         August 8, 2017.


The motion was approved 5-0 vote.


A motion was made by Tyce Stebbins and seconded by John Adams to approve the following (items 8-14):


  1. Recommendation to increase Valarie Jones, Instructional Assistant at Albany Elementary School from 6.25 to 6.5 hours per day, effective August 4, 2017.  


  1. Recommendation to transfer Amy Mills, Food Service Cook at Delta Middle School to Royerton Elementary School, effective  August 14, 2017.  


  1. Recommendation to employ Joshua Vance as a Custodian at Delta High School effective August 29, 2017, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Adrienne Smith as a Corporation Deputy Treasurer effective immediately.


  1. Recommendation to employ Brent Kuhn as a Full Time School Bus Driver effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Jeffrey Hardin as a Sub Bus Driver Trainee at Transportation effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Amy Crall as a Sub Bus Driver Trainee at Transportation effective immediately, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.


A motion was made by John Adams and seconded by Adam Williams to approve the following (items 1-6):


  1. Extra-Curricular


  1. Recommendation to employ Seth Paul as a PE/Health Department Chair at Delta High School effective for the 2017-18 school year.


  1. Recommendation to employ Elizabeth Lay as a Technology Trainer at Delta Middle School effective for the 2017-18 school year.


  1. Recommendation to employ Nannette Triplett as a Science Department Chair at Delta Middle School effective for the 2017-18 school year.


  1. Recommendation to employ Joel VanPelt as a Science Fair Co-sponsor at Delta Middle School effective for the 2017-18 school year.


  1. Recommendation to employ Elizabeth Thomas as a Math Academic Coach at Delta Middle School effective for the 2017-18 school year.


  1. Recommendation to employ Suzy Fox as a Freshmen Class Sponsor at Delta High School effective for the 2017-18 school year.


The motion was approved 5-0 vote.



  1. Conference Requests/Field Trips


A motion was made by Tyce Stebbins and seconded by Adam Williams to approve the following (items 1-11):


  1. Doug Wilder requests permission to attend Purdue Admissions to be held on August 23, 2017 at Minnetrista in Muncie, IN.


  1. Greg Kile, Lindsey Thompson, Kurt Griffis, Rob Jones, Christy Bilby, Katie Holdren, and Ashley Larimore request permission to attend Flipping the Switch: Integrating Computer Science Across the Indiana Curriculum to be held from September 15, 2017 through September 16, 2017 at the University of Indianapolis in Indianapolis, IN.


  1. Dawn Raleigh and Miranda Hummel request permission to attend the 2017 JR/SR Academic Coaches Conference to be held on September 15, 2017 at the Indiana Convention Center in Indianapolis, IN.


  1. Sarah Parker, Brytany Pope, and Shane Conley request permission to attend LAMP (Language Acquisition through Motor Planning) to be held on September 22, 2017 at St. Vincent in Fishers, IN.


  1. Cindy Hall requests permission to attend Career and Technical Education Conference to be held from September 22, 2017 through September 23, 2017 at the Marriott East in Indianapolis, IN.


  1. Amanda Craw requests permission to attend the National Writing Project Annual Meeting to be held from November 16, 2017 through November 17, 2017 at the Marriott in St. Louis, MO.


  1. Sarah Parker and Brytany Pope request permission to attend the Nonviolent Crisis Intervention Training Program to be held from December 5, 2017 through December 8, 2017 at the Courtyard in Fort Wayne, IN.


  1. Julie Brown and Aaron Gordon request permission to attend UNITE Meetings to be held on September 22, 2017; December 8, 2017; and April 27, 2018 at the Brownsburg Administration Center in Brownsburg, IN.


  1. Curt Grams requests permission to attend PLTW CEA Online Training to be held on a continuing basis, as presented.


  1. Christopher Conley requests permission to attend Early College Network Meeting to be held on September 8, 2017 at Decatur Early Learning Center in Indianapolis, IN.


  1. Nannette Triplett, Angela Decker, Jim Thompson, and Liz Thomas request permission to attend the Indiana Academic Super Bowl Coaches’ Conference to be held on September 15, 2017 at the Indiana Convention Center in Indianapolis, IN.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by John Adams and seconded by Tyce Stebbins to approve the DHS Cheer Clinic, as presented.  The motion was approved 5-0 vote.


A motion was made by John Adams and seconded by Tyce Stebbins to approve the following (items b-c):


  1. August State Executive Council Meeting, as presented.


  1. September State Executive Council Meeting, as presented.  


The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Alice Gillis to approve the NEOLA School Board Policy, Volume 29 Number 1 (2nd Reading), as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by John Adams to approve the Supplemental Income Policy, as presented.  The motion was approved 5-0 vote.


  1. A motion was approved by John Adams and seconded by Tyce Stebbins to approve the DelCom Evaluation Plan, as presented.  The motion was approved 5-0 vote.






  1. Mr. Mann informed the Board about the following fundraisers:


  1. Jacci Glancy, Delta Girls’ Soccer, requests permission to sell laundry and dish soap from August 7, 2017 through August 25, 2017, as presented.  Proceeds go towards team meals, senior night, end of year banquet, jerseys, socks, banners, etc.


  1. Miranda Hummel and Alicia Fuller, Junior Class, request permission to sell Homecoming t-shirts from August 21, 2017 through September 8, 2017 at Delta High School, as presented.  Proceeds go towards the junior class.


  1. Brian Brewer, Sophomore Class, requests permission to sell Homecoming t-shirts from August 21, 2017 through September 8, 2017 at Delta High School, as presented.  Proceeds go towards the sophomore class.


  1. Amy Lewman, DelCom Foundation, requests permission to hold a Golf Outing at the Albany Golf Course on August 26, 2017 from 9:00 a.m. to 3:00 p.m., as presented.  Proceeds go towards teacher grants and student scholarships.


  1. Suzy Fox, Class of 2021, requests permission to sell Homecoming t-shirts from August 28, 2017 through September 8, 2017 at Delta High School, as presented.  Proceeds go towards class expenses.


  1. Suzy Fox, Class of 2018, requests permission to sell Homecoming t-shirts from August 28, 2017 through September 8, 2017 at Delta High School, as presented.  Proceeds go towards class expenses.


  1. Elana Camp, DHS Choirs, requests permission to hold a Sight-Read-a-Thon from September 8, 2017 through September 28, 2017 at Delta High School, as presented.  Proceeds go towards ISSMA fees, accompanist fees, and classroom supplies.


  1. Rebekah Weaver and Miranda Hummel, DHS Student Council, request permission to hold a Homecoming dance on September 22, 2017 at Delta High School, as presented.  Proceeds go towards Student Council activities.



  1. Amy Lewman, DelCom Foundation, requests permission to hold a Harlem Wizards Basketball Game on February 7, 2018 from 5:00 p.m. to 10:00 p.m. at Delta High School, as presented.  Proceeds go towards student scholarships and teacher grants.


  1. Heather Barnard, Delta Volleyball, requests permission to sell Clancy’s Car Wash cards TBD, as presented.  Proceeds go towards the volleyball team.


  1. Heather Barnard, Delta Volleyball, requests permission to hold Basket Bingo at Delta High School TBD, as presented.  Proceeds go towards the volleyball team.


  1. Assistant Superintendent


A motion was made by Adam Williams and seconded by Tyce Stebbins to approve the following (item 1):


  1. Use of Facilities:


  1. Matthew Kelsey, Greater Muncie Area Council on Leadership, requests permission to use the Delta High School Auditorium on August 27, 2017 from 1:00 p.m. to 4:00 p.m. to hold the Annual Scholarship Award Program, as presented.


The motion was approved 5-0 vote.


A motion was made by Tyce Stebbins and seconded by John Adams to approve the following (items b-c):


  1. Request for Delta High School to accept a donation in the amount of $260.00 from Delta Boys’ Soccer, as presented.  


  1. Request for Delta High School to accept a donation in the amount of $770.40 from Delta Baseball Boosters, as presented.


The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Tyce Stebbins to approve Expenditure Goals, as presented.  The motion was approved 5-0 vote.


  1. Dr. Gullion informed the Board about the Budget Review, as presented.  The motion was approved 5-0 vote.

  2. A motion was made by John Adams and seconded by Tyce Stebbins to approve the permission to advertise Budgets, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Tyce Stebbins and seconded by Adam Williams to approve Section 125, as presented. The motion was approved 5-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Adam Williams – Mr. Williams thanked everyone for coming.  He’s happy the start of school has gone smoothly.  He was able to attend the middle school Open House to meet the teachers and talk with them for a few minutes.  He didn’t have the opportunity to do that last year so he greatly appreciated he could do that this year. He stated it was very informative and gave him an opportunity to get a quick feed on teachers he doesn’t necessarily have face to face interaction with.  He said it was very nice and he would appreciate that to continue.  He’s sure the parents at the elementary buildings appreciate that time as well.  He appreciates everyone staying after for the Open House and putting in extra time beyond their normal day.  It’s not unnoticed and is definitely appreciated.  Mr. Williams stated he caught some newsfeeds regarding the cheerleaders winning a few competitions.  They have been doing well and he appreciates what they contribute to the school.  He congratulated them on being so competitive in their activities and didn’t want it to go unnoticed.  He stated all other sports are starting to get into competitions and he wishes everyone the best.  He wished all teachers and staff continued focus as the year begins.  

Tyce Stebbins – Mr. Stebbins thanked the transportation department on behalf of many of our patrons.  He’s heard nothing but good things.  He stated Mr. Mann let them know about two buses being delayed on the first day.  One was due to highway work and the other was due to a railroad crossing; so that’s good news.  He stated there are a number of different things involved in getting transportation ready and it’s a lot trickier than people think.  He congratulated Lexi Manor on winning Delaware County Fair Queen.  He thanked everyone for their patience on the Royerton project.  He thinks there are still a few things to finish up, but for the most part, it looks really nice. It’s been a long time coming, but it certainly dressed things up quite a bit and changing it around made a difference.  Mr. Stebbins stated he has missed Opening Day two of the last four years for work related reasons.  He commented it’s bittersweet because everyone’s coming back, their excited, and we have a bunch of things to get through.  He thanked everyone for their patience and he’s glad it ran smoothly.  He stated it seems everything has gone well with the start of school and thanked the staff for that.  He said it’s great to hear our kids and parents being pumped about teachers and who the kids have.  It’s neat to hear people talking about what teachers they have or who their homeroom teacher is.  He thanked everyone who bought football cards.  Mr. Stebbins personally thanked those who bought from Bray.  He thanked Delta Boys’ Soccer and Delta Baseball Boosters for the donations received this evening.  

Alice Gillis – Ms. Gillis stated they were holding their breath on the first day of school, but Mr. Mann kept them well informed that everything went smoothly.  She thanked transportation and the entire staff for making sure the buildings were ready and making sure we had a good start.  She wished good luck to the sports teams as they get into their seasons.  She stated she got well acquainted with Lexi Manor at the fair.  Lexi did a lot of work and was there to pass out the ribbons and plaques for shows.  Ms. Gillis stated it’s nice to have a Delta kid out there.  She thanked Lexi for going above and beyond and doing more than most do.  She doesn’t think Lexi was that involved with 4-H prior to that, but she was there every day and went above and beyond.  Ms. Gillis informed everyone we had a lot of winners in 4-H at the fair and also the State Fair these past few weeks.  She appreciates the kids working hard and it’s nice the corporation recognizes that.  

John Adams – Mr. Adams stated we go through the budget every year and knows a lot of work goes into that.  He thanked Dr. Gullion and his team who helped put everything together.  He knows there’s a lot they have to do to get it ready.  We wouldn’t be able to sit here and educate kids if we didn’t have the budget in on time and doing all that’s necessary to make that happen.  He’s heard good things about the start of school.  He stated even though we had a couple hiccups on the first day with a few things beyond our control, as important as it is to get our kids here safely, that’s nothing.  He’s spoken to a few people at Transportation and there’s a lot that goes into that.  It starts from parents giving the correct information so they can input it in correctly and know where the kids are and they take that information and run it through our system to get a good idea.  He stated even if there would have been a major hiccup, there’s a lot that goes into that.  Thank goodness we didn’t have to deal with what some of our counterparts have dealt with.  He wishes them nothing but the best on what they’ve had to deal with, but thank goodness we have good people that got it done and we had a very smooth start to our school year.  He commented the administrators, teachers, custodians, and staff seemed like they were very excited to start the school year and get back to doing what we do best which is educating kids.  He’s heard and read very good things on social media and you don’t always hear the best things on there.  He stated there were some really good comments from some of our patrons about the teachers, buildings, busing, and the whole deal.  He thanked everyone and stated it’s good to read those.

Trent Fox – Mr. Fox thanked everyone for coming and being here this evening.  He stated it sounds like we’ve had a good start so far this year.  He’s looking forward to continuing in that trend, moving forward.  He hopes all sports teams have started up and stated there are clubs going on as well.  He stated we are moving forward with everything we have.


  1. FUTURE MEETINGS


  1. A Budget Public Hearing is scheduled for Thursday, September 7, 2017 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Thursday, September 7, 2017 immediately following the Budget Public Hearing.


  1. The 2017 ISBA/IAPSS Fall Conference will be held from October 2, 2017 through October 3, 2017 at the Indiana Convention Center in Indianapolis, IN.



  1. ADJOURNMENT

A motion was made by John Adams and seconded by Adam Williams and Board President, Trent Fox, adjourned the meeting at 7:34 p.m.










August 15, 2017



TRENT FOX       ___________________________


JOHN ADAMS   ____________________________


ALICE GILLIS  ____________________________


TYCE STEBBINS  ____________________________


ADAM WILLIAMS   ____________________________