December 4, 2018

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, DECEMBER 4, 2018

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Alice Gillis, Vice President; Adam Williams, Secretary; Trent Fox, Member; Lance Engle, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE


President Adams recessed the regular business meeting to hold a CIPA Hearing.  Dr. Gullion, Assistant Superintendent, explained the purpose of the hearing. Scott Gard, Director of Technology, informed everyone we use Securly as our CIPA compliant Web Filter and add Securly’s extension to our Chromebooks so they can be filtered on campus and off campus.  He stated we direct web traffic from on campus connected devices to Securly’s servers to be filtered. Dr. Gullion asked for public comments on Policy 7540.03-Student Education Technology Acceptable Use and Safety.


 No comments were received.  A motion was made by Trent Fox and seconded by Alice Gillis and President Adams closed the hearing and resumed the regular business meeting.  The motion was approved 5-0 vote.



  1. AMEND AGENDA


A motion was made by Trent Fox and seconded by Adam Williams to amend the agenda, as presented.  The motion was approved 5-0 vote.



  1. MINUTES


A motion was made by Adam Williams and seconded by Lance Engle to accept the minutes of the business meeting and executive session held on Tuesday, November 20, 2018.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Trent Fox and seconded by Alice Gillis to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


A motion was made by Alice Gillis and seconded by Adam Williams to approve the following (items 1-3):


  1. Contract Paper Group GF $22,680.00

(paper)


  1. LTB Construction FS $8,350.00

(RES cafeteria project)


  1. Lancaster Schert Equipment FS $46,283.41

(RES serving line)


The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Alice Gillis to approve Bell Grants, as presented. The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Lance Engle to   approve the Fund 3720 Resolution, as presented. The motion was approved 5-0 vote.


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items E-F):


  1. Permission to pay year-end expenses from the 2018 budget and to balance all accounts.  


  1. Permission to transfer and balance all Capital Project Funds.


The motion was approved 5-0 vote.

  1. COMMUNICATIONS FROM THE FLOOR


Scott Blakely, Principal at Eaton Elementary School, stated the IDOE reached out to him and asked if he would go to Elkhart schools for a few days to help because they are in need of a turn around.  He stated they’ve had two consecutive grade F’s. The IDOE reached out to Mr. Blakely because of his experience at Washington Academy where he took from failing to not failing. Mr. Blakely stated it was a great opportunity and allowed him to see what the IDOE is expecting when and if they come into our corporation.  He stated it was a blessing to see how great of a system we have here at DelCom and that we are going in the right direction and are on the right track. Mr. Blakely stated he is blessed and thankful to be a part of DelCom schools.


Chris Conley, Principal at Delta High School, informed everyone the Corporation Concert is Monday, December 10th and if you get a chance to attend, it will be dynamic from top to bottom.  He stated some of you may have seen the unfortunate event at the Center Grove vs. Cathedral game.  One of the members of the IHSAA Board of Directors is the principal from Cathedral so there have been emails going around.  He informed everyone the high school did address this today through Eagle Zone News. He stated Mr. Cleland is always ahead of these things and it was dealt with in an appropriate way.  They explained they expect our students to behave the way they are supposed to behave. He informed them it didn’t matter to him what the student’s motivation was. Whether he was making fun of the student because he had epilepsy or he was trying to be a distraction, his behavior on the floor was very inappropriate and Mr. Conley wouldn’t let any of our students do that.  He stated they’ve tried to make it a learning experience and something he hopes will prevent us from going down that road.


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, informed the Board about the Delta High School project.



  1. SPECIAL PRESENTATION-CURT GRAMS (PLTW)



  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Adam Williams and seconded by Trent Fox to approve the following (item 1):


  1. Resignation of Sonia Smith, Instructional Assistant at Albany Elementary School, effective December 21, 2018.


The motion was approved 5-0 vote.


A motion was made by Trent Fox and seconded by Lance Engle to approve the following (items 2-5):


  1. Recommendation to employ Randy Davis as a PowerSchool Administrator/Data Manager effective December 17, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to transfer David Pitman from a Bus Driver Trainee to a Non-route Bus Driver effective November 30, 2018.


  1. Recommendation to employ Lorie Bowman as a Bus Driver Trainee effective December 5, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Heather Crow as a Latchkey Assistant at Eaton Elementary School effective immediately, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.


  1. Extra-Curricular

A motion was made by Trent Fox and seconded by Adam Williams to approve the following (item 1):


  1. Resignation of Spencer Matheny, Varsity Assistant Baseball Coach at Delta High School and Assistant Baseball Coach at Delta Middle School, effective immediately.


The motion was approved 5-0 vote.


A motion was made by Adam Williams and seconded by Alice Gillis to approve the following (items 2-5):


  1. Recommendation to employ Mackenzie Dye Conley as a Head Girls’ Track Coach at Delta High School effective for the 2018-19 school year.


  1. Recommendation to employ Preston Phillips as an Intramural Fitness Director at Delta Middle School effective January 1, 2019.


  1. Recommendation to employ Bryan Jackson as a Science Fair Sponsor at Eaton Elementary School effective for the 2018-19 school year.


  1. Recommendation to appoint Abigail Gibson as a Volunteer Assistant Swim Coach at Delta High School effective for the 2018-19 school year, pending successful completion of all pre-employment testing.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Lance Engle to approve the following (items 1-9):


  1. Darin Gullion requests permission to attend an IASBO Annual Finance Meeting to be held on December 11, 2018 at Indy Primo South in Indianapolis, IN.


  1. Cindy Kunda and Ross Elwood request permission to attend Creating and Implementing Comprehensive School Safety Plans to be held on December 12, 2018 at the MACC in Muncie, IN.


  1. Ryan Parrott, Lynde Bratton, Julie Marshall, Lindsey Thompson, and Greg Kile request permission to attend SCRIPT District Computer Science Strategic Planning to be held on January 15, 2019 at the IPS Forest Manor PD Center in Indianapolis, IN.


  1. Elana Camp requests permission to attend the Indiana Music Education Association Professional Development Conference to be held from January 17, 2019 through January 19, 2019 at the Fort Wayne Convention Center in Fort Wayne, IN.


  1. Christa Hensley and Emily Tressler request permission to attend Access for all Young Learners to be held on January 18, 2019 at Ball State University in Muncie, IN.


  1. Ryan Parrott, Greg Kile, Erin Hickey, Britney Iliff, Lisa McKee, Lynde Bratton, Matt Huber, and Julie Marshall request permission to attend Textbook Caravan to be held on January 31, 2019 at the Horizon Convention Center in Muncie, IN.


  1. Kendra Hirons and Lindsay Roberts request permission to attend Reading Textbook Caravan to be held on January 31, 2019 at the Horizon Convention Center in Muncie, IN.


  1. Lindsey Thompson, Greg Kile, Julie Marshall, Lynde Bratton, and Curt Grams request permission to attend Teach to Lead Mid-Year Energizer to be held on February 7, 2019 in Indianapolis, IN.


  1. Greg Kile, Amy Lewman, Scott Blakely, Joe Schmaltz, Amy Larrabee, and Lindsey Thompson request permission to attend National Reading Recovery and K-6 Literacy Conference to be held from February 10, 2019 through February 12, 2019 at the Greater Columbus Convention Center in Columbus, OH.


The motion was approved 5-0 vote.



  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Adam Williams and seconded by Alice Gillis to approve Long Term Subs, as presented.  The motion was approved 5-0 vote.


  1. Kyle Champ, Portland Insurance, informed the Board about  Insurance Renewal.


  1. A motion was made by Lance Engle and seconded by Trent Fox to approve Johnny Angel to do security checks, as presented.  The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Leslie Phillips, Eaton Elementary School, requests permission to sell candy canes from November 30, 2018 through December 19, 2018, as presented.  Proceeds go towards special needs class field trips and experiences.


  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Trent Fox and seconded by Lance Engle to approve the following (items 1-2):


  1. Amy Lewman, Hamilton Family, requests permission to use the Delta High School Commons and Home Ec room on December 30, 2018 from 12:00 p.m. to 6:00 p.m. to hold the Hamilton Family Christmas, as presented.  


  1. Ryan Parrott, RES Robotics, requests permission to use the Royerton Elementary gymnasium and cafeteria on January 26, 2019 from 8:00 a.m. to 3:00 p.m. to hold a Robotics Event, as presented.  


The motion was approved 5-0 vote.



A motion was made by Alice Gillis and seconded by Trent Fox to approve the following (items b-e):


  1. Request for Eaton Elementary Food Service to accept a donation in the amount of $23.00 from an anonymous parent, as presented.


  1. Request for Eaton Elementary School to accept a donation in the amount of $808.00 from various sponsors, as presented.


  1. Request for Eaton Elementary School to accept a donation in the amount of $168.00 from Bob and Cheri Nottingham and the Albany Health and Rehab Center, as presented.


  1. Request for Royerton Elementary School to accept a donation in the amount of $125.00 from Big O Tires, as presented.


The motion was approved 5-0 vote.


  1. A motion was approved by Trent Fox and seconded by Adam Williams to approve surplus items from Delta High School and the Maintenance Department, as presented.  The motion was approved 5-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Lance Engle – Mr. Engle had no comments at this time.  

Trent Fox – Mr. Fox thanked everyone for coming.  He stated it’s always nice to see donations and is sure they’ll be put to good use.  He stated everyone is getting geared up and ready for Christmas, it will be here before we know it.

Adam Williams – Mr. Williams concurred with his fellow board members. He thanked Mr. Stebbins, Mr. Grams, and Mr. Champ for their presentations.  He appreciates their time gathering information and presenting it. He stated it gives them insight into the carpenter apprenticeship, insurance, and construction at the high school and helps them have a bigger picture in understanding all the moving parts involved and it’s greatly appreciated.  


Alice Gillis – Ms. Gillis is very appreciative for Heroes 4 Higher and Batman who came to visit Christian Daugherty at Albany.  She isn’t sure who’s responsible for arranging that, but it was very nice. She congratulated Ms. Brand and Ms. Bilby on their Bell Grants and Mr. Blakely for participating in going to Elkhart schools.  She stated some things make you realize what you have is good when you see what everyone else doesn’t have. She gave a shout-out to Mr. Conley and Mr. Cleland for getting a jump on the situation that happened at the Center Grove vs. Cathedral game and hopes it will prevent that from happening here.  Ms. Gillis thanked Mr. Stebbins for the updates on construction. She is really impressed with the carpenter apprenticeship and stated it sounds like a fantastic deal. She’s hoping the kids will see there are things they can do and other fields that need help. Ms. Gillis welcomed Mr. Davis.

John Adams – Mr. Adams concurred with his fellow board members.  He encourages anyone who can go to the Corporation Concert on Monday to go because the kids do an outstanding job.  He stated the Bell Grants are neat for our school to receive and thanked the teachers who put in for that. He said if you watched the state football finals like he did, you would have seen Mr. Conley on TV. He stated it’s neat to see one of our own handing out metals with IHSAA and thanked Mr. Conley for representing not only the IHSAA, but DelCom as well.  He thanked Mr. Grams for the information on the carpenter apprenticeship and challenges our students to think about going into that sector and to reach out to Mr. Grams to see what it’s all about. He hopes we’re going to hit this hard when we have new kids come into our buildings and are informing them about these opportunities. He thanked Mr. Stebbins and Mr. Champ for informing the Board on not only the project, but where we stand with insurance so we can make sure we are properly covered.  He welcomed Mr. Davis for coming on as PowerSchool Administrator/Data Manager. He informed everyone he saw where another student was lost in an accident over the weekend and stated from our school to theirs, they are in our thoughts and prayers. He doesn’t like to see when a school has lost one of their students so try to remember other schools are going through things they shouldn’t be. He stated it’s also the time of year where there’s a lot of us who have friends and family who may be going through things.  We don’t always know when an employee or student shows up, what they went through the night before or what they may be dealing with. He gave a shout-out to our administrators, teachers, bus drivers, and anyone who comes in contact with our students first thing in the morning. He stated we try to set an example and hope the rest of their day is going to be great. He thinks we do a great job of this and doesn’t want to lose focus of that. Mr. Adams stated it’s important we meet kids at the door every morning when they come into our buildings and give them the best opportunity we can.


  1. FUTURE MEETINGS


  1. A regular meeting for the Board of School Trustees is scheduled for Tuesday, December 18, 2018 at 6:30 p.m. at the Administration Building.



  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Adam Williams and Board President, John Adams, adjourned the meeting at 7:59 p.m.



December 4, 2018



JOHN ADAMS                                               __________________________


ALICE GILLIS                                                   __________________________


ADAM WILLIAMS                                          ___________________________


TRENT FOX                                                      ___________________________


LANCE ENGLE        ___________________________