DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING
MONDAY, SEPTEMBER 13, 2021
6:30 p.m.
ADMINISTRATION BUILDING
MINUTES
Present: Trent Fox, President; Lance Engle, Vice President; Jacob Case, Secretary; John Adams, Member; Adam Williams, Member; Darin Gullion, Assistant Superintendent; and Greg Kile, Superintendent
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CALL TO ORDER
At 6:30 p.m. Board President, Trent Fox called the meeting to order.
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PLEDGE OF ALLEGIANCE (Recess Meeting)
President Fox recessed the regular business meeting to hold a Public Hearing. Dr. Gullion, Assistant Superintendent, explained the purpose of the hearing and asked for public comments on the following:
2022 Budgets
2022-2024 Capital Projects Plan
2022-2033 Bus Replacement Plan
No comments were received.
President Fox closed the hearing and resumed the regular business meeting.
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AMEND THE AGENDA
A motion was made by John Adams and seconded by Lance Engle to amend the agenda, as presented. The motion was approved 5-0 vote.
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MINUTES
A motion was made by Lance Engle and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Monday, August 16, 2021 and Monday, August 23, 2021. The motion was approved 5-0 vote.
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FINANCE
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A motion was made by Adam Williams and seconded by Lance Engle to accept the list of vouchers, as presented. The motion was approved 5-0 vote.
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Purchases over $7500:
A motion was made by Jacob Case and seconded by Adam Williams to approve the following (items 1-2):
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CDW-G Construction $12,711.58
(Fitness Center TV/wall mounts)
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Browning Chapman Construction $26,890.00
(DHS flooring)
The motion was approved 5-0 vote.
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A motion was made by Jacob Case and seconded by Lance Engle to approve the Secured School Safety Grant ($75,000.00), as presented. The motion was approved 5-0 vote.
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A motion was made by John Adams and seconded by Lance Engle to approve the following Resolutions:
Resolution to Reduce 2021 Appropriations
Resolution to Transfer Rainy Day Fund
Resolution to Expend Rainy Day Funds
Resolution for Rainy Day Fund
The motion was approved 5-0 vote.
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Dr. Gullion gave a Monthly Finance Review, as presented.
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COMMUNICATIONS FROM THE FLOOR
Joe Schmaltz- Albany Elementary Principal, informed everyone they are having a Carnival this Friday from 6:00 p.m. - 7:30 p.m. He stated they would normally have around 800 to 1,000 people in their building, but they are doing it all outside this year. He thinks it may be something they look at in the future and they may also try to do something similar for Grandparent’s Day.
Doug Marshall, Delta Middle School Principal, stated part of his role this year is to serve as the Professional Development Committee Chair and wanted to give an update on how that is going. He gave a shout-out to Ms. Thompson and stated she’s done amazing work organizing everything. He thanked all math and language arts teachers as well and stated math teachers from 3rd grade and up have been involved in at least one PD session. He stated over the year they will have five or six different times where they will be working and studying together. He stated the K-2 teachers will be doing math professional development starting at the end of this month and everyone will be trained with Smekens, which is a great organization to partner with. He wanted to give a shout-out to all the teachers who are working on that and stated all other teachers working on PD are doing a nice job getting that started.
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NEW BUSINESS
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A motion was made by John Adams and seconded by Jacob Case to approve the Superintendent’s Contract, as presented. The motion was approved four in favor with Trent Fox opposing.
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Certified Staff
A motion was made by Lance Engle and seconded by Jacob Case to approve the following (item 1):
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Resignation of Ethan Crenshaw, Teacher at Delta High School, effective September 17, 2021.
The motion was approved 5-0 vote.
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Classified Staff
A motion was made by Adam Williams and seconded by Jacob Case to approve the following (items 1-6):
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Recommendation to employ James Boyd as a Maintenance Tech effective September 14, 2021.
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Recommendation to employ Floyd Wyatt as a Custodian at Royerton Elementary School effective September 27, 2021, pending successful completion of all pre-employment testing.
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Recommendation to employ Julia East as an Instructional Assistant at Delta Middle School effective September 14, 2021.
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Recommendation to employ Shanta Schmiesing as a Food Service Cook at Royerton Elementary School effective September 14, 2021.
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Recommendation to transfer Kaitlyn Overla from a Latchkey Aide to a Latchkey Supervisor effective immediately.
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Recommendation to employ Latchkey employees, as presented.
The motion was approved 5-0 vote.
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Extra-Curricular
A motion was made by Jacob Case and seconded by Lance Engle to approve the following (items 1-19):
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Recommendation to employ Casey Rodgers as a Student Council Sponsor at Eaton Elementary School effective for the 2021-22 school year.
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Recommendation to employ Casey Rodgers as a Science Fair Sponsor at Eaton Elementary School effective for the 2021-22 school year.
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Recommendation to employ Brian Hirons as a Robotics Coach at Eaton Elementary School effective for the 2021-22 school year.
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Recommendation to employ Chase Criswell as an Intramural/Fitness Director at Delta Middle School effective for the 2021-22 school year.
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Recommendation to employ Wendy Brown and Debbie Helfst as Beyond the Bell Tutors at Delta Middle School effective for the 2021-22 school year.
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Recommendation to employ Jacob Gray as an Assistant Wrestling Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Keith Rhonemus as a JV Wrestling Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Laura Seibold-Caudill as a Head Coed Swim Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Chris Van Pelt as an Assistant Varsity Boys’ Basketball Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Jenna Bishop as an Assistant Varsity Girls’ Basketball Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Miranda Hart as a JV Girls’ Basketball Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Christopher Krystofiak as a JV Baseball Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to employ Emily Garringer as a Color Guard/Flag Corps Instructor at Delta High School effective for the 2021-22 school year.
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Recommendation to employ Julie Blakely and Angela Decker as Student Council Sponsors (split position) at Delta High School effective for the 2021-22 school year.
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Recommendation to employ Jodi Kress and Taylor Lennon as Class Sponsors at Delta High School effective for the 2021-22 school year.
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Recommendation to appoint Logan Drown as a Volunteer Assistant Football Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to appoint Isaac Griffis as a Volunteer Assistant Boys’ Soccer Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to appoint Raeann McGuire as a Volunteer Assistant Girls’ Basketball Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
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Recommendation to appoint Spencer Matheny as a Volunteer Assistant Baseball Coach at Delta High School effective for the 2021-22 school year, pending successful completion of all pre-employment testing.
The motion was approved 5-0 vote.
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Conference Requests/Field Trips
A motion was made by John Adams and seconded by Jacob Case to approve the following (items 1-9):
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Amy Larrabee requests permission to attend the East Transition Cadre Meeting to be held on September 10, 2021, November 5, 2021, January 14, 2022, March 4, 2022, and May 6, 2022 at the BSU Alumni Center in Muncie, IN.
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Tyler Harris and Zoie Twibell request permission to attend IIEP Walkthrough Training to be held on September 17, 2021 at the MACC in Muncie, IN.
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Meghan Frey requests permission to attend the Muncie Artists Guild Workshop to be held on September 18, 2021 at Minnetrista in Muncie, IN.
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Chris Conley, Cindy Kunda, Greg Kile, Joey Gossett, Nancy Kunk, and Lance Brand request permission to attend the RECN Network Meeting to be held on September 21, 2021 at the Atrium Center in Indianapolis, IN.
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Amy Larrabee and Amanda Lewis request permission to attend SIOP Train the Trainer to be held from September 21, 2021 through September 23, 2021 at the Beck Ag Center in Lafayette, IN.
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Kristy Burns, Beth Rees, and Amanda Summers request permission to attend the IN SBOA ECA Workshop to be held virtually on September 29, 2021.
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Elana Camp requests permission to attend Guest Clinician to be held on October 8, 2021 at Wes-Del High School in Gaston, IN.
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Darin Gullion, Cheryl Dominick, and Adrienne Smith request permission to attend the IASBO Annual Conference to be held from November 17, 2021 through November 19, 2021 at the Grand Wayne Convention Center in Fort Wayne, IN.
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Doug Marshall requests permission to attend the IASP Fall Conference to be held from November 21, 2021 through November 23, 2021 at the JW Marriott in Indianapolis, IN.
The motion was approved 5-0 vote.
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Information and Proposals
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Superintendent
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A motion was made by Lance Engle and seconded by John Adams to approve the requests for unpaid leaves of absence, as presented. The motion was approved 5-0 vote.
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A motion was made by John Adams and seconded by Jacob Case to approve the job description for Professional Development Director and Data Manager, as presented. The motion was approved 5-0 vote.
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Mr. Kile, Superintendent, informed the Board about NEOLA Policies-Volume 33, No.2- 1st Reading.
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Mr. Kile, Superintendent, informed the Board about Updated Covid-19 Dashboard Numbers, as presented.
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Mr. Kile, Superintendent, informed the Board about Proposed General Obligation Bond for 2021, as presented.
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A motion was made by Adam Williams and seconded by Jacob Case to approve to move forward with Church Church Hittle + Antrim Policies, as presented. The motion was approved 5-0 vote.
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Superintendent Kile informed the Board about the following fundraisers:
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Amanda Craw, DHS Student Council, requests permission to sell Homecoming shirts from September 1, 2021 through September 17, 2021, as presented. Proceeds go towards student body/student council.
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Elana Camp, DHS Choirs, requests permission to sell coffee, tea, etc. from September 7, 2021 through September 24, 2021, as presented. Proceeds go towards Universal trip, registration, and transportation fees.
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Elana Camp, DMS Choirs, requests permission to sell coffee from September 7, 2021 through September 21, 2021, as presented. Proceeds go towards registration fees and classroom needs.
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Amanda Craw, DHS Student Council, requests permission to hold a Powderpuff game from September 20, 2021 through September 24, 2021, as presented. Proceeds go towards student body/student council.
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Amanda Craw, DHS Student Council, requests permission to hold a Spikeball Tournament from September 20, 2021 through September 24, 2021, as presented. Proceeds go towards student body/student council.
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Amy Lewman, DelCom Foundation, requests permission to hold College Go Week from September 20, 2021 through September 24, 2021, as presented. Proceeds go towards scholarships.
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Morgan Jones, Wendy Brown, Hayley Greiner, and Elly Keesling, DMS Student Council/DJHS, request permission to hold a dance on September 24, 2021, as presented. Proceeds go towards student activities and reading incentives.
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Amanda Craw, DHS Student Council, requests permission to hold a Homecoming Dance on September 24, 2021, as presented. Proceeds go towards student council/student body.
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Elana Camp, DHS Choirs, requests permission to hold Sight-Read-a-Thon to be held on October 19, 2021, as presented. Proceeds go towards the Orlando trip, transportation and registration fees to ISSMA, BSU Choral Invitational, etc.
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Julie Blakely, DHS Class of 2022, requests permission to hold Senior Ball on December 4, 2021, as presented. Proceeds go towards class treasury.
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Lance Brand, DHS Talent Show, requests permission to hold a talent show on February 11, 2022, as presented. Proceeds go towards DHS students.
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Assistant Superintendent
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Use Of Facilities:
A motion was made by Lance Engle and seconded by John Adams to approve the following (items 1-3):
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Cody LeCount, Delta Wrestling Club, requests permission to use the Fitness Center wrestling room from September 2021 through September 2022 to hold club workouts, pending Certificate of Liability Insurance Form.
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Laura Seibold-Caudill, Cardinal Swim Club, requests permission to use the Delta High School pool and locker rooms on October 30, 2021 to hold the Cardinal Daktacular Swim Meet, as presented.
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Laura Roberts, Girl Scout Troop 3883, requests permission to use the Royerton Elementary cafeteria and gym from September 2021 through May 2022 to hold meetings, as presented.
The motion was approved 5-0 vote.
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Donations:
A motion was made by Jacob Case and seconded by Adam Williams to approve the following (items 1-6):
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Request for Delta Middle School to accept a donation in the amount of $20.00 from the Blackbaud Giving Fund, as presented.
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Request for Delta Middle School to accept a donation in the amount of $50.00 from John Starnes, as presented.
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Request for Delta Middle School to accept a donation in the amount of $300.00 from Puerto Vallarta Restaurant, as presented.
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Request for Delta Middle School to accept a donation in the amount of $1,000.00 from the American Online Giving Foundation, as presented.
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Request for Eaton Elementary School to accept a donation in the amount of $1,000.00 from Union Grove Church of the Brethren, as presented.
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Request for Delta High School to accept a donation in the amount of $1,000.00 from Crabtree Photography, as presented.
The motion was approved 5-0 vote.
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LETTERS/NOTES
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BOARD MEMBER COMMENTS
Adam Williams – Mr. Williams thanked everyone for coming. He stated we are already midway through the first nine weeks and it feels like it’s going fast. He thanked Dr. Gullion for his work on the financial presentation and stated he likes seeing that because it helps them feel comfortable with their situation and reinforces the good work everyone is doing. He stated it’s always good to keep on top of that and be transparent for citizens who want to see where we are on things. He congratulated Mr. Kile on his contract and is looking forward to a good run. He thanked Mr. Crenshaw for his service to DelCom. He welcomed all classified new hires and stated the importance of that group of people and how they make this school district work and how they allow teachers to do what they are here to do; they play an important part in our school corporation. He appreciates those who applied, who are taking on those positions, and all who serve currently. He stated the same goes for the monstrous list of extra-curricular positions and that is just a portion of extra-curricular activities, but it really highlights how many opportunities we have for our kids and people stepping into those roles. He stated we greatly appreciate people giving extra time to provide that service to students. He commented any donation is phenomenal when we see it accumulate like that and is another reason to highlight the wonderful things our patrons do to give back to our schools and it’s greatly appreciated.
John Adams – Mr. Adams stated it’s good to see our administrators and Ms. Huddleston here tonight. He stated as far as the update on the Covid-19 Dashboard, he likes the idea of status quo right now and keeping more kids in school instead of out of school and he hopes that continues. He thanked Mr. Crenshaw for his time here and welcomed all new employees. He stated he tries to make it a big deal when we get donations because it is a big deal whether it’s $20.00, $50.00, or $6,000.00; it’s all greatly appreciated. He thanked those who donate to our school corporation and stated it’s greatly accepted. He stated for the Superintendent’s Contract, he’s glad for our school corporation and that that parts done and over now so we can put the contract in motion. He appreciates Mr. Kile stepping in and doing the things he’s doing and stated he can’t wait to see how this moves forward as we are already halfway through the first nine weeks.
Jacob Case – Mr. Case concurred with is fellow board members. He thanked everyone for coming and stated it’s good to see people at our meetings. He hopes Albany has good weather on Friday for their Fall Carnival and hopes to make it with his kids. He thanked Dr. Gullion for the financial review and is glad we have him to keep us out of trouble. He congratulated Mr. Kile on the contract and thanked him for putting his name in and taking leadership here at DelCom. He thanked everyone for their donations and appreciates that we have people out there who like to donate to our school. He thanked all new staff who decided to work here and hopes there are more to fill the positions we still have vacant.
Lance Engle – Mr. Engle concurred with his fellow board members. He thanked Dr. Gullion for the financial review and stated he always appreciates it. He officially welcomed Mr. Kile aboard. He stated he will definitely be attending the Albany Fall Carnival. He commented on the Friday night football game against Yorktown and stated it was a great tribute to 9/11 with the flags between Yorktown and Delta. He stated it was also Senior night and the band at halftime sounded phenomenal. He stated they seem to get better year after year, the marching looked awesome, and he thought it was a great night. He said the kids had a blast and it was great seeing kids having fun. He commented it was a wonderful evening and everything was well put together by the athletic staff. He stated it wasn’t the result we wanted, but it was still a positive night overall and great seeing everyone out and about with smiling faces.
Trent Fox – Mr. Fox thanked everyone for being here. He stated donations are always nice to have and thinks it was nice that multiple schools received them this time around. He stated that will help out all different levels so that’s exciting they will be able to use that money how they see fit to help our students. He stated it was cool to see pictures of the football game because those are the things that will last kids a lifetime and something they can remember and think about, not something they get in the classroom. He stated 9/11 hits all of us differently, obviously none of those kids were around when 9/11 happened so it’s a huge difference for sure and hits all of us. He stated this time around it hit his wife and him even harder when they think about their son Lucas being at basic training. He stated they got to listen to videos from their drill sergeants about what 9/11 meant to them and passed that down to each infantryman coming in so they don’t forget why they are there and why they are serving their country. He stated it’s truly something he doesn’t think he would ever feel or know because he never served and thanked those who have that calling. He stated it is a huge blessing to know we have people out there protecting us and trying to keep us safe. He congratulated Mr. Kile on his contract and stated for him, he didn’t feel like they went through the process like they should have and that’s why it was a no for him. He said they ultimately may have still come out with the same result, but for him he felt with his constituents like he owed it to them to do the whole due process a little bit more than what they did.
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FUTURE MEETINGS
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A regular meeting for the Board of School Trustees is scheduled for Monday, September 27, 2021 at 6:30 p.m. at the Administration Building.
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ADJOURNMENT
A motion was made by Lance Engle and seconded by Jacob Case and Board President, Trent Fox, adjourned the meeting at 7:26 p.m.
An executive session was held following the business meeting.
September 13, 2021
TRENT FOX
LANCE ENGLE
JACOB CASE
JOHN ADAMS
ADAM WILLIAMS