April 3, 2018

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

TUESDAY, APRIL 3, 2018

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Alice Gillis, Vice President; Trent Fox, Member; Greg Prince, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


Absent:  Adam Williams, Secretary


  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. AMEND AGENDA


A motion was made by Trent Fox and seconded by Alice Gillis to amend the agenda, as presented.  The motion was approved 4-0 vote.



  1. MINUTES


A motion was made by Trent Fox and seconded by Greg Prince to accept the minutes of the business meeting and executive session held on Tuesday, March 20, 2018.  The motion was approved 4-0 vote.



  1. FINANCE


  1. A motion was made by Greg Prince and seconded by Trent Fox to accept the list of vouchers, as presented.  The motion was approved 4-0 vote.



  1. Purchases over $7500:


A motion was made by Greg Prince and seconded by Trent Fox to approve the following (item 1):


  1. Instructure CP $12,152.00

(Canvas Cloud Subscription)


The motion was approved 4-0 vote.


  1. Mr. Mann and Mr. Stebbins informed the Board about the Royerton Drainage Project.



  1. COMMUNICATIONS FROM THE FLOOR


Brian Dyke, Ricker Oil, stated he came tonight on behalf of Sunny Singh who owns the Marathon Gas Station on Broadway Avenue.  He stated they are seeking approval to do a “spirit pump” at Mr. Singh’s station. This is where they outfit a pump with our schools logo and colors.  Mr. Dyke stated it helps Sunny by giving him a way to create loyalty from staff, students, and parents. In return, they offer a percentage of sales back to our school corporation every 6 months at no cost to the school.  He stated it’s strictly to gain loyalty with no stipulations.


Amy Lewman, Assistant Principal at Royerton Elementary School, stated she is here on behalf of all three elementary schools.  Ms. Osler, Mr. Blakely, and Mr. Schmaltz are at the Terrific Kids Banquet where they are honoring an outstanding 5th grader from each building.  She stated the principals got to choose the student they wanted to nominate.  Albany’s student is J’La Schuyler in Ms. Hottinger’s class; Eaton’s student is Rose Taylor in Ms. Larimore’s class; and Royerton’s student is Isaac Brewer in Ms. Holdren’s class.  She stated they are being honored tonight with a meal and reception designating them terrific kid for the year and that is a great honor for all three students. She informed everyone Samori McKell-Jeffers who is outstanding with spelling was Royerton’s spelling bee winner earlier in the semester.  She stated he went to the Regional Spelling Bee and ended up finishing 3rd.  He brought his trophy in and shared it with everyone prior to spring break.  His goal was to win regional, but he was very satisfied that he was 3rd and his hard work paid off.  She stated this week they are gearing up for Kindergarten Roundup where they are expecting 86 students.  This will be her first Kindergarten Roundup so she’s excited to see what that brings. She stated of the 86 incoming kindergarteners, 21 are out of district and 9 are potential transfers within the district.  She informed everyone Thursday night is the Father/Daughter Dance and thanked the PTO for all their hard work. Ms. Lewman informed everyone they had a successful Read-a-Thon where they raised $12,789.00. She stated if you checked out Royerton’s Twitter, you would have seen her and Ms. Osler with pies on their faces before spring break.  She stated it was fun for the kids to be able to have an incentive. If they were the top person in their grade level, they would get to throw a pie in their principal’s face. They started with the kindergarten kids and worked up by grade level. She stated a little kindergarten girl was in tears because she did not want to throw a pie in her principal’s face.  Ms. Lewman stated they are going to have to rethink how they do that next year. She stated they are gearing up, with Mr. Kile’s help, for the final push with ISTEP. She thanked Mr. Kile for all his work getting everyone ready and commented the teachers and kids are working hard and are going to rock it again this year.


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, stated some custodial staff worked over spring break and did a fantastic job on a few projects.  He stated they cleaned up the sinks in the art room at the high school and did a good job on them. They look fantastic and brand new. He stated they also painted a few areas in the auxiliary gym with a navy blue color.  The drinking fountains had a lot of yellowing on the surrounding walls so they painted the navy color around them and it looks great, the blue really makes it pop. He stated they are going to continue working their way around the gym and asked everyone to check it out if they get a chance.  He said there were neat projects that went on during spring break. A few outdoor things were done to get ready for sports activities. He stated the middle school softball field looks dynamite now compared to what it looked like before. You could hardly tell there was a dirt infield and now it looks like it’s been there forever.  He stated if you see any custodians, give them a shout-out because they worked hard and did a lot of work over spring break.



  1. NEW BUSINESS


A motion was made by Alice Gillis and seconded by Trent Fox to approve the following (item A):


  1. Textbook Adoption


GW Publisher TBR $2,226.37

McGraw Hill TBR $5,510.29

McGraw Hill TBR $3,609.32

McGraw Hill TBR $5,651.21

McGraw Hill TBR $6,318.00

Foundations TBR $13,200.00

National Geographic Learning TBR $22,168.35

Quaver’s Marvelous World of Music TBR $17,640.00

Davis TBR $5,907.90

Davis TBR $868.50

CEV TBR $17,010.00


The motion was approved 4-0 vote.


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Trent Fox and seconded by Alice Gillis to approve the following (items 1-2):


  1. Resignation of Steve Stanley, Technology Technician, effective     August 6, 2018.


  1. Resignation of Terri Ashcraft, Transportation Dispatcher, effective April 11, 2018.


The motion was approved 4-0 vote.


A motion was made by Greg Prince and seconded by Trent Fox to approve the following (items 3-6):


  1. Recommendation to employ Patrese Moreillon as a Full Time Non Route Bus Driver effective immediately.


  1. Recommendation to employ Kimberly Hewitt as an Extended Substitute Teacher at Delta Middle School and Delta High School.


  1. Recommendation to employ Angel Morris and Susan Lee as Summer Bus Cleaners effective June 4, 2018 through July 31, 2018.


  1. Recommendation to employ Brian Clawson, Mitchell Hahn, Joe Dalton, and Amy Crall as the Summer Mowing and Grounds Improvement Team effective April 4, 2018.


The motion was approved 4-0 vote.



  1. Extra-Curricular


A motion was made by Trent Fox and seconded by Greg Prince to approve the following (item 1):


  1. Resignation of Marilee Creech, Best Buddies Sponsor at Delta High School, effective at the end of the 2017-18 school year.


The motion was approved 4-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Greg Prince to approve the following (items 1-6):


  1. Katie McGuire and Robin Royal request permission to attend Kindergarten Roundup to be held on April 4, 2018 and Follow-up Conferences to be held on April 18, 2018 at Albany Elementary School.


  1. Amber Huber, Debbie Carmichael, Emmalee Gardner, and Emily Tinkle request permission to attend Kindergarten Roundup to be held from April 5, 2018 through April 6, 2018 and Follow-up Conferences to be held on April 19, 2018 at Royerton Elementary School.


  1. Darin Gullion requests permission to attend IASBO Spring Institute to be held from April 10, 2018 through April 11, 2018 at Primo Banquet in Indianapolis, IN.


  1. Reece Mann requests permission to attend the 2018 IAPSS Spring Seminar to be held on April 25, 2018 at Primo South in Indianapolis, IN.


  1. Greg Kile requests permission to attend the 2018 IDOE Conference-Title Con to be held from May 29, 2018 through May 30, 2018 at the Hyatt in Indianapolis, IN.


  1. Amanda Lewis requests permission to attend Indiana AAC Summit 2018 to be held from September 28, 2018 through September 29, 2018 at The Forum Conference and Events Center in Fishers, IN.


The motion was approved 4-0 vote.




  1. Information and Proposals


  1. Superintendent


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Jim Fowler, Delta Girls’ Golf, requests permission to sell mulch from April 1, 2018 through April 28, 2018, as presented.  Proceeds go towards MDS Membership and clothing.


  1. Rebekah Weaver, DMS Band Department, requests permission to sell cookie dough and spring items through Century Resources from April 6, 2018 through April 17, 2018 at Delta Middle School, as presented.  Proceeds go towards instrument repairs, supplies, field trips, etc.


  1. Lynde Bratton, DHS Cheerleading, requests permission to sell spring flowers from April 13, 2018 through May 2, 2018, as presented.  Proceeds go towards cheer camp and clothing.


  1. Mark Detweiler, Boys’ Basketball, requests permission to hold a 3 on 3 Tournament on May 5, 2018 or May 12, 2018 at Delta High School, as presented.  Proceeds go towards equipment.


  1. Chris Overholt, Delta Football, requests permission to hold a golf outing on June 16, 2018 at Lakeview Golf Course, as presented.  Proceeds go towards player safety, equipment, and food.


  1. Chris Overholt, Delta Football, requests permission to sell Xdrenaline Peeler Cards from July 30, 2018 through August 8, 2018, as presented.  Proceeds go towards player safety, equipment, and food.


  1. Tim Cleland, DHS Girls’ Tennis, requests permission to sell apparel for the Smash Cancer Tennis Match vs. Yorktown from April 9, 2018 through May 1, 2018, as presented.  Proceeds go towards local cancer organizations.







  1. Assistant Superintendent


A motion was made by Greg Prince and seconded by Trent Fox to approve the following (items 1-10):


  1. Use of Facilities:


  1. Christy Bilby, An Albany Christmas, requests permission to use the Albany Elementary cafeteria on April 25, 2018 from 6:00 p.m. to 7:30 p.m. to hold Cookies and Canvas, as presented.


  1. Mark Detweiler, Delta Boys’ Basketball, requests permission to use the Delta High School gymnasiums on May 5, 2018 from 9:00 a.m. to 8:00 p.m. to hold a 3 on 3 Tournament, as presented.


  1. Jonathan Snodgrass, Eaton Police Department, requests permission to use the field outside of Eaton Elementary on May 21, 2018 from 10:00 a.m. to 9:00 p.m. to hold a Culpepper and Merriweather Circus, as presented.


  1. Rebecca Condie, Dancin Up Studios, requests permission to use the Delta Middle School stage and cafeteria on May 22, 2018 from 4:00 p.m. to 8:00 p.m. to hold a Spring Dance Recital, as presented.


  1. Andy Lewman, Delta Girls’ Basketball, requests permission to use the Delta High School gymnasiums from June 2018 through July 2018 to hold summer scrimmages, as presented.


  1. Chris Overholt, Delta Football, requests permission to use the Delta High School football field, gymnasium, and weight room on June 21, 2018 from 4:00 p.m. to 7:30 p.m. to hold a scrimmage/competition, as presented.


  1. Chris Overholt, Delta Football, requests permission to use the Delta High School football field, gymnasium, and weight room on July 13, 2018 from 9:00 a.m. to 12:30 p.m. to hold a scrimmage/competition, as presented.


  1. Chris Overholt, Delta Football, requests permission to use the Delta High School football field, gymnasiums, and Delta Middle School gymnasiums from July 16, 2018 through July 19, 2018 from 6:30 p.m. to 8:00 p.m. to hold Youth Camp, as presented.

  2. Chris Overholt, Delta Football, requests permission to use the Delta High School football field, gymnasiums, and weight room on July 20, 2018 from 4:00 p.m. to 8:00 p.m. to hold a scrimmage, as presented.


  1. Tim Cleland, DHS Tennis, requests permission to use the tennis courts from April 10, 2018 through May 15, 2018 to hold a middle school tennis clinic, as presented.


The motion was approved 4-0 vote.


  1. A motion was made by Trent Fox and seconded by Greg Prince to approve the recommendation to Third Party Purchasing, as presented. The motion was approved 4-0 vote.


A motion was made by Greg Prince and seconded by Trent Fox to approve the following (items c-d):


  1. Request for Royerton Elementary School to accept the donation of an Adaptive Tryke from RacTrykes, as presented.


  1. Request for Albany, Eaton, and Royerton Elementary Schools to accept the donation of assorted Garfield books from Paws Inc., as presented.  


The motion was approved 4-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Greg Prince – Mr. Prince stated he has seen the gas station pumps before and didn’t know how that happened so that’s an interesting concept.  He stated it will be interesting to see how that develops and thinks there is something there to be gained. He commented to Ms. Lewman he appreciates all the hard work PTO does.  He stated it is a phenomenal program and it’s entertaining to see what happens and knowing what it takes to make those things happen. He appreciates all the work that goes into it that nobody knows about.  He stated for the students at the Terrific Kids Banquet, accolades like that are good to hear and good they are recognized. He stated Mr. Kile is everywhere he needs to be and Mr. Prince thinks there’s a lot of hard work he’s putting in that’s not recognized.  He thanked Mr. Kile and stated he appreciates it and understands a textbook adoption is not an easy thing to do.

Trent Fox – Mr. Fox thanked everyone for being here.  He stated donations are big, especially the trykes and Garfield books are always popular with kids. He stated for Paws Inc. to give to all three schools is a big thing and he appreciates all those books being donated.  He hopes we continue to see donations come in because they are big things that help out a lot of different kids.

Alice Gillis – Ms. Gillis thanked the maintenance people.  She stated they should get a pat on the back for going above and beyond over spring break to get things done that are hard to get done when everyone is in the building.  She thanked the textbook committee because she knows that’s a big job and it feels like a thankless job, but if you do it right, things will happen. She congratulated the top three 5th graders who were honored at the Terrific Kids Banquet and Royerton student Samori McKell-Jeffers who placed 3rd at the Regional Spelling Bee.

John Adams – Mr. Adams concurred with his fellow board members.  He stated it’s yet another meeting with more donations.  He stated we have at least one meeting every month, if not both meetings, where we are getting some sort of donation from someone and that’s greatly appreciated.  He thanked Ms. Lewman for coming and enlightening them on what’s going on in the elementary world and Mr. Kile and the teachers that were part of the textbook committee for their time and effort.  He’s never been a part of it so he takes everyone’s word for it that it’s probably not the most fun thing to do, but it’s one of those things that needs to be done. He hopes everyone who got away over spring break had a good time and come back ready to finish up the school year strong.  He thanked those who stuck around while the kids were gone to get things done. He stated you have to take advantage of the days when you can get things done when others aren’t around. He appreciates Mr. Stebbins and his crew for all they’ve done.


  1. FUTURE MEETINGS


  1. A regular meeting for the Board of School Trustees is scheduled for Tuesday, April 17, 2018 at 6:30 p.m. at the Administration Building.


  1. An ISBA Spring Regional Meeting is scheduled for Wednesday,             April 25, 2018 from 5:30 p.m. to 8:00 p.m. at Willie and Red’s in Hagerstown, IN.



  1. ADJOURNMENT

A motion was made by Greg Prince and seconded by Trent Fox and Board President, John Adams, adjourned the meeting at 7:13 p.m.


April 3, 2018



JOHN ADAMS __________________________


ALICE GILLIS  __________________________


ADAM WILLIAMS  ___________________________


TRENT FOX    ___________________________


GREG PRINCE ___________________________