January 3, 2022

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, JANUARY 3, 2022

6:30 p.m. 

ADMINISTRATION BUILDING



MINUTES


Present:  Lance Engle, President; Jacob Case, Vice President; John Adams, Secretary; Adam Williams, Member; Trent Fox, Member; Darin Gullion, Assistant Superintendent; and Greg Kile, Superintendent



  1. CALL TO ORDER


At 6:30 p.m. Superintendent Kile called the meeting to order.



  1. PLEDGE OF ALLEGIANCE



  1. ORGANIZATION OF BOARD OF EDUCATION


  1. Superintendent Kile presided over the meeting for the organization of the Board of Education.  He asked for nominations for Board President.


A motion was made by Trent Fox and seconded by Adam Williams to nominate Lance Engle as President of the Board of Education for the year 2022.  A motion was made by John Adams and seconded by Jacob Case to close the nominations.  Both motions were approved 5-0 vote.


At this time, School Attorney, Steve Murphy swore in Board President, Lance Engle.


Board of Education President, Lance Engle, asked for nominations for      Vice-President of the Board of Education for the year 2022.


A motion was made by Trent Fox and seconded by Adam Williams to nominate Jacob Case as Vice President of the Board of Education for the year 2022.  The motion was approved 5-0 vote.  


Board of Education President, Lance Engle, asked for nominations for Secretary of the Board of Education for the year 2022.


A motion was made by Jacob Case and seconded by Trent Fox to nominate John Adams as Secretary of the Board of Education for the year 2022.  

The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to appoint Cheryl Dominick as Corporation Treasurer and Adrienne Smith as Deputy Treasurer for the year 2022.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Jacob Case to retain Steve Murphy of the DeFur, Voran, LLP Law Firm as the School Attorney for the year 2022 on an as needed basis.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to hold regular school board meetings on the first and third Monday of each month at 6:30 p.m. for the year 2022.  The Board of Education will meet at the Administration Office unless otherwise designated.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to continue the Board of Education compensation at the rates of $83 per regular meeting and $62 per special session. The motion was approved 5-0 vote. 


  1. A motion was made by John Adams and seconded by Jacob Case to appoint the position of Board President as the ISBA Delegate and ISBA Legislative Representative for the year 2022.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Jacob Case to appoint Janelle Davis as the Board recording secretary and Adrienne Smith as the alternate at a rate of $40.00 per meeting for the year 2022.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to appoint Jacob Case and John Adams to serve on the Bid Opening Committee for the year 2022.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Jacob Case to appoint all Board members to serve on the Board of Finance Committee for the year 2022.  The motion was approved 5-0 vote.


  1. At this time, the Board Members each shared, if any, conflict of interest disclosures:


Lance Engle, Board President, stated he owns Albany Hardware Store and Delaware Community School Corporation may make purchases during the year.


Jacob Case, Board Vice President, stated he works for United Construction Services and his family owns 3D Construction and they may make Bids during the year to the Delaware Community School Corporation.


John Adams, Board Member, stated his cousin Lisa Baker is currently employed with Delaware Community School Corporation.


Trent Fox, Board Member, stated his daughter-in-law Maddie Fox, and  sister-in-law Teresa Schwer are currently employed with Delaware Community School Corporation.


  1. AMEND AGENDA


A motion was made by John Adams and seconded by Trent Fox to amend the agenda as presented.  The motion was approved 5-0 vote.



  1. MINUTES


  1. A motion was made by Adam Williams and seconded by Trent Fox to accept the minutes of the business meeting and executive session held on Monday, December 6, 2021.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Jacob Case and seconded by John Adams to accept the list of vouchers as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the IRS mileage rate (58.5 cents), as presented. The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by John Adams to approve the Resolution to transfer amounts from the Education Fund to the Operations Fund Monthly.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Jacob Case to approve the 2021 reduction of appropriations, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Jacob Case to approve end of year balancing of all accounts, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Adam Willliams to approve payment of year-end expenses from 2021 budget accounts.  The motion was approved 5-0 vote.


  1. Dr. Gullion gave a Monthly Finance Review.







  1. Purchases over $7500:


A motion was made by John Adams and seconded by Jacob Case to approve the following (items 1-4):


  1. Computer Logic OP $8,000.50

(PowerSchool Remote Hosting)


  1. Learning A-Z Early Intervention Grant $8,529.64

(Classroom Software)


  1. EMS LINQ Food Service $23,435.00

(Food Service Point of Sale)


  1. Koorsen Bond 2021 $23,981.00

(EES/RES Fire Alarm Panel Replacement)


The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the HB 1008 Grant, as presented.  The motion was approved 5-0 vote.




  1. UPDATES FROM PRINCIPALS/DIRECTORS



  1. COMMUNICATIONS FROM THE FLOOR


Steve Murphy, School Attorney, stated he appreciates being able to serve, it is a pleasure and a terrific group to represent.  He informed everyone he isn’t planning to retire, but may slow down a bit.  He stated he has six children and all except one are Delta graduates with five of the six being college graduates.  He believes all are well educated so his family is appreciative of DelCom schools.  He informed everyone the Bonds for this building will be paid off in two weeks so they will own the building.  He thanked the Board for 32 years.



  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Trent Fox and seconded by John Adams to approve the following (items 1-4):


  1. Resignation of Melvin Cole, Custodian at Delta High School, effective January 11, 2022.


  1. Resignation of William Bice, Custodian at Delta High School, effective January 11, 2022.


  1. Resignation of Carlie Williams, Latchkey Aide, effective December 9, 2021.  


  1. Resignation of Kaitlin Mays, Instructional Assistant at Delta High School, effective January 14, 2022.


The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Jacob Case to approve the recommendation to employ Angela Carson as a School Nurse at Delta High School effective December 28, 2021.  The motion was approved 5-0 vote.


  1. Extra-Curricular


  1. A motion was made by Trent Fox and seconded by Jacob Case to approve the resignation of Lindsey Thompson, ELA Academic Coach at Delta Middle School, effective immediately.  The motion was approved 5-0 vote.


A motion was made by John Adams and seconded by Jacob Case to approve the following (items 2-8):


  1. Recommendation to employ Gerald Dixon as a Head Boys’ Track and Field Coach at Delta Middle School effective for the 2021-22 school year.


  1. Recommendation to employ Bradley Davis as an Assistant Baseball Coach at Delta Middle School effective for the 2021-22 school year.


  1. Recommendation to employ Brandi Starrett as a Head Softball Coach at Delta Middle School effective for the 2021-22 school year.


  1. Recommendation to employ Kristy Burns as an Assistant Softball Coach at Delta Middle School effective for the 2021-22 school year.


  1. Recommendation to employ Caitlin Locante as a Coed Diving Coach at Delta Middle School effective for the 2021-22 school year.


  1. Recommendation to employ Bethany Ratts as a Robotics Coach at Albany Elementary School effective for the 2021-22 school year.


  1. Recommendation to employ Nakkia Jester as an ELA Academic Coach (split position) at Delta Middle School effective for the 2021-22 school year.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Jacob Case and seconded by Trent Fox to approve the following (items 1-2):


  1. Audrey Young, Shelli Smith, Erica Pluimer, Lorie Crouch, and Jillian Renbarger request permission to attend the NCTM Regional Conference to be held from March 17, 2022 through March 18, 2022 at the Indiana Convention Center in Indianapolis, IN.


  1. Robert Summer requests permission to attend the NCTM Regional Conference to be held on March 18, 2022 at the Indiana Convention Center in Indianapolis, IN.


The motion was approved 5-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by John Adams and seconded by Trent Fox to approve the 6th, 7th, and 8th grade Kings Island trips, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by John Adams and seconded by Adam Williams to approve the 2022-23 School Calendar- 2nd Reading, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the DHS Wrestling Trip, as presented.  The motion was approved 5-0 vote.


  1. Superintendent Kile informed the Board about the following fundraisers:


  1. Chase Criswell, DMS Athletics, requests permission to              sell Munsee Meats from January 24, 2022 through         February 7, 2022, as presented.  Proceeds go towards uniforms and equipment.


  1. Chase Criswell, DMS Athletics, requests permission to collect sponsorship donations from January 24, 2022 through September 1, 2022, as presented.  Proceeds go towards uniforms and equipment.

  2. Lynde Bratton, DHS Cheer, requests permission to hold a Basketball Cheer Clinic on February 16, 2022, as presented.  Proceeds go towards senior gifts, expenses, uniforms, etc.


  1. Assistant Superintendent


  1. Use Of Facilities:


A motion was made by Adam Williams and seconded by John Adams to approve the following (item 1):


  1. Brandon Lee, Bowen Center, requests permission to use the Albany Elementary art room or library on Wednesdays from 3:00 p.m. to 5:00 p.m. to hold the Social Thinking Program, as presented.  


The motion was approved 5-0 vote.


  1. Donations:


A motion was made by John Adams and seconded by Trent Fox to approve the following (items 1-3):


  1. Request for Delta Middle School to accept a donation in the amount of $40.00 from the Blackbaud Giving Fund, as presented.


  1. Request for Royerton Elementary School to accept a donation in the amount of $335.00, as presented.

  2. Request for Delta High School to accept a donation in the amount of $1,000.00 from William Peckinpaugh, as presented.

The motion was approved 5-0 vote.

  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the request for the IT Department to surplus items, as presented.  The motion was approved 5-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS


Trent Fox – Mr. Fox hopes everyone got to enjoy time with family and friends for the holiday season.  He enjoyed it and informed everyone his son was able to come home from block leave.  He stated today was a little bit hard when they took him to the airport and now he’s back in Georgia.  He stated it was good to have him home and spend time with all the kids.  He hopes everyone else got to do those things as well.  He stated we had a few resignations this time around and wished them all well.  He commented donations are always nice to have and we do seem to have those quite a bit and we appreciate it.  He stated it allows us to accomplish a lot of things we may not have been able to and it is an awesome thing that our community steps up and gives us those kinds of donations.  He wished good luck to all sports teams and stated winter sports seem to go by quickly and sectionals will be starting soon for a lot of them.  He stated we have a lot of different things going on and it’s always exciting to watch them compete and get better.  He stated it’s not always about winning or losing, it’s about teaching and getting better along the way and allowing some of that to happen.  He wished them all the best the rest of the way through.


Adam Williams – Mr. Williams thanked those who are stepping up for extra-curricular’s because there are a lot of spots that need filled from our faculty and staff.  He appreciates all the people who are stepping up into those positions.  He stated it makes the experience so much better for the kids and it’s wonderful what we can offer kids at DelCom.  He thanked Dr. Gullion for the financial review.  He commented for everyone to stay healthy, be smart, pay attention to your symptoms, take a day, take a test, and do what you can to help make it better for everyone. 


John Adams – Mr. Adams concurred with his fellow board members and welcomed everyone back from break.  He thanked Mr. Murphy for all he does.  He stated they’ve had a lot of good communication over the years and he’s glad to see he is going to stick it out a few more.  He stated we had a few resignations and hates to see some of those people go and thanked them for their time.  He welcomed Ms. Carson, nurse at Delta High School, and is glad to have her on board.  He stated he was able to go to the dual meet for wrestling and it was a great event.  He stated he took a few people around so they could see the new facility and it’s blowing people away when they walk in and see it.  He said the people who have seen it can’t believe DelCom has something like this so let’s be proud of it.  He informed everyone we had $1,375.00 tonight in donations.  He stated it doesn’t matter what it is or who it comes from, they will certainly be used to the best of our ability.  He asked everyone to keep our former Superintendent, Mr. Mann in their thoughts and prayers as he’s back in treatment. 


Jacob Case – Mr. Case congratulated Mr. Engle on being President of the Board and taking that positon.  He thanked Dr. Gullion for keeping them in compliance as well as our financials and appreciates it.  He thanked Mr. Murphy for continuing to work with the school and Ms. Davis for all she does with recording board meetings.  He stated it’s great to see donations.  He welcomed all new employees and is glad they are here and thanked all employees who are leaving for their time. 


Lance Engle – Mr. Engle stated it’s an honor to be Board President and he appreciates the vote of confidence.  He stated it’s an honor serving with this Board and is proud to be the School Board President.  He stated the other board members pretty much mentioned everything as far as donations, new employees, etc. He stated the Town of Albany has an Albany Christmas every year and our students and staff participate.  He stated the choir, band, and student council participate and it’s a nice town celebration and nice the kids get involved and put on a great show for our folks in Albany.  He thanked them for their time and taking the time for the evening and stated it means a lot. 



  1. FUTURE MEETINGS


  1. A Board of Finance Meeting is scheduled for Monday, January 17, 2022 at 6:30 p.m. at the Administration Building.


  1. A regular meeting of the Board of School Trustees is scheduled for Monday, January 17, 2022 immediately following the Board of Finance Meeting.



  1. ADJOURNMENT


A motion was made by Jacob Case and seconded by Trent Fox and Board President, Lance Engle, adjourned the meeting at 7:18 p.m.



An executive session was held following the business meeting.
















January 3, 2022



LANCE ENGLE               


JACOB CASE


JOHN ADAMS 



ADAM WILLIAMS


TRENT FOX