DELAWARE COMMUNITY SCHOOL CORPORATION
SCHOOL BOARD MEETING
MONDAY, JANUARY 18, 2021
6:30 p.m.
ADMINISTRATION BUILDING
MINUTES
Present: Trent Fox, President; Lance Engle, Vice President; Jacob Case, Secretary; Adam Williams, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent
Absent: John Adams, Member
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CALL TO ORDER
At 6:30 p.m. Board President, Trent Fox called the meeting to order.
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PLEDGE OF ALLEGIANCE
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AMEND THE AGENDA
A motion was made by Adam Williams and seconded by Lance Engle to amend the agenda, as presented. The motion was approved 4-0 vote.
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MINUTES
A motion was made by Jacob Case and seconded by Lance Engle to accept the minutes of the business meeting and executive session held on Monday, January 4, 2021. The motion was approved 4-0 vote.
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FINANCE
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A motion was made by Lance Engle and seconded by Adam Williams to accept the list of vouchers, as presented. The motion was approved 4-0 vote.
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At this time Board President Trent Fox asked for a motion to recess the regular meeting to begin the Board of Finance meeting. A motion was made by Lance Engle and seconded by Jacob Case to recess the regular meeting. The motion was approved 4-0 vote.
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A motion was made by Adam Williams and seconded by Jacob Case to appoint all Board members to serve on the Board of Finance Committee in the same capacity of officers for the Board of Trustees for the year 2021. The motion was approved 4-0 vote.
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A motion was made by Jacob Case and seconded by Lance Engle to approve First Merchants and Northwest Bank as the depositories for the year 2021. The motion was approved 4-0 vote.
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Assistant Superintendent Dr. Gullion reviewed the Summary of Investments for 2020.
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Assistant Superintendent Dr. Gullion reviewed the Investment Policy for 2021.
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Assistant Superintendent Dr. Gullion gave a Fiscal Indicators Review.
At this time Board President Trent Fox asked for a motion to close the Board of Finance meeting and to resume the regular Board meeting. A motion was made by Adam Williams and seconded by Jacob Case to close the Board of Finance meeting and to resume the regular Board meeting. The motion was approved 4-0 vote.
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A motion was made by Adam Williams and seconded by Lance Engle to approve Form 9, as presented. The motion was approved 4-0 vote.
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A motion was made by Adam Williams and seconded by Jacob Case to approve the Bowen Center Contract, as presented. The motion was approved 4-0 vote.
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Purchases over $7500:
A motion was made by Lance Engle and seconded by Jacob Case to approve the following (item 1):
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Midland Paper EDU $19,176.70
(Copy Paper-with 30 day payment)
The motion was approved 4-0 vote.
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COMMUNICATIONS FROM THE FLOOR
Joseph Schmaltz, Albany Elementary Principal, stated it’s a joy to be back and thanked teachers, staff, and everyone for their flexibility. He stated there’s nothing wrong with eLearning, but there’s nothing like being face-to-face and he’s looking forward to it.
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SPECIAL PRESENTATION- ISBA Exemplary Governance Award
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NEW BUSINESS
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Certified Staff
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None.
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Classified Staff
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None.
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Extra-Curricular
A motion was made by Lance Engle and seconded by Jacob Case to approve the following (item 1):
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Resignation of Brittany Dominick, Assistant Track Coach at Delta Middle School, effective immediately.
The motion was approved 4-0 vote.
A motion was made by Adam Williams and seconded by Lance Engle to approve the following (items 2-12):
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Recommendation to employ Paul Ashcraft as a 7th/8th Grade Head Baseball Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to employ Brady Edwards as a 7th/8th Grade Assistant Baseball Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to employ Robert Witham as a Head Boys’ Track and Field Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to employ Jordan Baldwin as an Assistant Boys’ Track and Field Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to employ Brittany Dominick as a Head Girls’ Track and Field Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to employ Bryan Jackson as an Assistant Girls’ Track and Field Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to employ Brandi Starrett as a 7th/8th Grade Head Softball Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to employ Logan Bland as a Head Softball Coach at Delta High School effective for the 2020-21 school year, pending successful completion of all pre-employment testing.
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Recommendation to appoint Christa Hensley as a Volunteer Assistant Swimming and Diving Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to appoint Ken Mace as a Volunteer Assistant 6th Grade Girls’ Basketball Coach at Delta Middle School effective for the 2020-21 school year.
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Recommendation to employ Kim Hewitt as a Choir Accompanist at Delta High School effective for the 2020-21 school year, pending successful completion of all pre-employment testing.
The motion was approved 4-0 vote.
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Conference Requests/Field Trips
A motion was made by Jacob Case and seconded by Lance Engle to approve the following (item 1):
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Haley Cross requests permission to attend the ISNA/IDOE School Nutrition Certificate Program to be held virtually on January 13, 2021, January 27, 2021, February 10, 2021, and February 24, 2021.
The motion was approved 4-0 vote.
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Information and Proposals
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Superintendent
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Superintendent Mann informed the Board about the 2019-20 Certified Evaluation Results.
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Superintendent Mann informed the Board about the following fundraisers:
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Shane Conley, DHS Track and Field, requests permission to sell team apparel from February 1, 2021 through March 14, 2021, as presented. Proceeds go towards team equipment, meals, awards, etc.
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Shane Conley, DHS Track and Field, requests permission to hold an online fundraiser from March 1, 2021 through March 30, 2021, as presented. Proceeds go towards team equipment, snacks, meals, awards, etc.
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Assistant Superintendent
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Use Of Facilities:
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None.
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A motion was made by Jacob Case and seconded by Lance Engle to approve the request for Albany Elementary School to accept a donation in the amount of $500.00 from Sharon Simon, as presented. The motion was approved 4-0 vote.
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LETTERS/NOTES
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BOARD MEMBER COMMENTS
Adam Williams – Mr. Williams thanked everyone for coming. He stated we haven’t had many meetings without a donation and appreciates that so much. He stated what this community does and how they take pride in the school district with the way they give back, it can’t be said enough how much we appreciate any donation and how well that helps different programs. He stated for everyone to keep your distance, mask up, and keep your circles small. He stated for kids, teachers, staff, and faculty; if you’re in doubt because you have a cold or allergies with the weather changing, just stay home. He stated we are trying to keep everyone in school as much as we possibly can so when in doubt, stay home. He informed everyone we are looking for sub bus drivers so check out our website for more information. He stated he is happy to see sports are still able to keep moving forward. He appreciates the efforts, flexibility, and dedication from everyone. He stated it looks like spring sports will be starting up a little bit to do workouts and that’s exciting. He hopes we are going to turn a corner and asked everyone to do their due diligence and keep chugging along. He appreciates all staff, administration, and teachers for their flexibility. He stated this hasn’t been easy and thanked everyone for what they do. He stated the decisions to shut down for a week are hard and there’s no great answer. He stated the answer is to be done with this crazy virus and not have it, but we don’t have that option so we need to roll with what’s given to us. He appreciates everyone doing their best and finding ways to keep the kids educated and engaged. He stated it is not easy and greatly appreciates it.
Jacob Case – Mr. Case concurred with his fellow board member. He commented we are getting back to in-person tomorrow. He’s sure the kids are ready and knows teachers are ready for it. He stated we are trying to keep everyone safe as long as we can.
Lance Engle – Mr. Engle thanked parents for their patience during these times. He stated decisions to not go to school are not easy decisions made by administration and a lot of thought and time goes into doing everything we can to stay in school. He thanked parents for their continued patience under these circumstances. He thanked Mrs. Simon for her $500.00 donation to Albany Elementary. He stated that’s a generous donation and he appreciates it.
Trent Fox – Mr. Fox thanked everyone for being here. He stated we get to come back to school tomorrow, he’s looking forward to it, and hopes we are turning the corner. He stated we are away from the holidays and maybe cases will start dropping down a little bit since we aren’t traveling and visiting family and friends. He stated he doesn’t blame anyone if they did because he gets it, family is important. He hopes we can get through the rest of the sports seasons we have going on right now. He knows the kids have put a lot of time and effort into the season so far and it would be nice to see them complete that. He hopes we stay in school for longer than a week this time and stated we are shooting for at least two to three, but no promises because we are taking it day by day.
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FUTURE MEETINGS
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A regular meeting of the Board of School Trustees is scheduled for Monday, February 1, 2021 at 6:30 p.m. at the Administration Building.
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ADJOURNMENT
A motion was made by Jacob Case and seconded by Lance Engle and Board President, Trent Fox, adjourned the meeting at 6:53 p.m.
An executive session on personnel matters was held following the business meeting.
January 18, 2021
TRENT FOX
LANCE ENGLE
JACOB CASE
JOHN ADAMS
ADAM WILLIAMS