November 18, 2019

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

MONDAY, NOVEMBER 18, 2019

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Adam Williams, Vice President ; Trent Fox, Secretary; Lance Engle, Member; Jacob Case, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent



  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE 



  1. AMEND AGENDA



  1. MINUTES


A motion was made by Trent Fox and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Monday, November 4, 2019.  The motion was approved 5-0 vote.



  1. FINANCE


  1. A motion was made by Adam Williams and seconded by Lance Engle to accept the list of vouchers, as presented.  The motion was approved 5-0 vote.


  1. Purchases over $7500:


  1. None.


A motion was made by Jacob Case and seconded by Trent Fox to approve the following (items C-D):


  1. Vectren Grants ($60.00), as presented. 


  1. Teacher Appreciation Grants ($98,196.56), as presented.  


The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Jacob Case to accept ENA as a potential provider of VOIP services, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Lance Engle to approve the ECA equipment purchase, as presented.  The motion was approved 5-0 vote.



  1. DMS 7th GRADE FIELD TRIP


A motion was made by Jacob Case and seconded by Trent Fox to approve the DMS 7th Grade field trip, as presented.  The motion was approved 5-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR


Doug Marshall, Principal at Delta Middle School, informed everyone they held a Veterans Day Program last Monday with around 30-40 Veterans attending and it was nice to honor them.  He informed everyone they were able to use the gymnasium with the new floor covering that was approved a few meetings ago. He stated with the growing numbers in band and choir, it was nice to be in a bigger space.  He stated Student Council planned it and they did a nice job. He introduced Ms. Rastetter who will be hired for the FACS position at the middle school.  



  1. SPECIAL PRESENTATION- Chris Conley~ Graduation Pathways




  1. NEW BUSINESS


  1. Certified Staff


  1. A motion was made by Adam Williams and seconded by Lance Engle to approve the retirement of Karen Kirtley, Teacher at Delta Middle School, effective November 29, 2019.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the recommendation to employ Ashtyn Rastetter as a Teacher at Delta Middle School effective January 6, 2020, pending successful completion of all pre-employment testing.  The motion was approved 5-0 vote.


  1. Classified Staff

A motion was made by Trent Fox and seconded by Lance Engle to approve the following (item 1):

  1. Resignation of Sandra Penrod, Food Service Cook at Delta High School, effective November 6, 2019.


The motion was approved 5-0 vote.


A motion was made by Jacob Case and seconded by Trent Fox to approve the following (items 2-3):


  1. Recommendation to employ Hannah Drown as an Instructional Assistant at Eaton Elementary School effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Benjamin Lang as a Non-route School Bus Driver effective November 19, 2019.


The motion was approved 5-0 vote.


  1. Extra-Curricular


A motion was made by Lance Engle and seconded by Trent Fox to approve the following (item 1):


  1. Resignation of Brytany Pope, Head Girls’ Track Coach at Delta Middle School, effective immediately.


The motion was approved 5-0 vote.


A motion was made by Lance Engle and seconded by Jacob Case to approve the following (items 2-7):


  1. Recommendation to employ Julie Whittington as a Head Girls’ Track Coach at Delta Middle School effective for the 2019-20 school year.


  1. Recommendation to employ Grace Belangee as a Coed Tennis Coach at Delta Middle School effective for the 2019-20 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Kim Hewitt as a Choir Assistant/Accompanist at Delta High School effective for the 2019-20 school year.


  1. Recommendation to employ Ashtyn Rastetter as an FCCLA Sponsor at Delta Middle School/Delta High School effective for the 2019-20 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Brytany Pope and Sarah Parker as CPI Instructors effective for the 2019-20 school year.


  1. Recommendation to employ Julia Sanchez and Douglas Fant as Robotics Coaches at Royerton Elementary School effective for the 2019-20 school year.


The motion was approved 5-0 vote.


  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items 1-8):


  1. Haley Cross, Darin Gullion, Beth Rees, and Karen Starks request permission to attend the Pendleton Heights High School Coffee Shop to be held on November 19, 2019 at Pendleton Heights High School in Pendleton, IN.


  1. Jeri Harman, Terri Shaw, Amanda Lewis, and Nakkia Jester        request permission to attend Educator Action Day to be held on November 19, 2019 at the State House in Indianapolis, IN.


  1. Elizabeth Lay requests permission to attend the IYI Kids Count Conference to be held from December 3, 2019 through December 4, 2019 at the Indiana Convention Center in Indianapolis, IN.


  1. Darin Gullion, Cheryl Dominick, and Adrienne Smith request permission to attend the IASBO Business Office 201 Seminar to be held on December 4, 2019 at the Primo Banquet and Conference Center in Indianapolis, IN.


  1. Elana Camp requests permission to attend the IMEA Professional Development Conference to be held from January 16, 2020 through January 17, 2020 at the Grand Wayne Convention Center in Fort Wayne, IN.


  1. Adrianne Wingler requests permission to attend the IMEA Professional Development Conference to be held from January 16, 2020 through January 18, 2020 at the Grand Wayne Convention Center in Fort Wayne, IN.


  1. Greg Kile and Suzy Fox request permission to attend Textbook Caravan to be held on January 30, 2020 at the Horizon Convention Center in Muncie, IN.


  1. Lindsey Thompson requests permission to attend PowerSchool Edge University to be held from March 30, 2020 through April 3, 2020 at Disney’s Coronado Springs Resort in Orlando, FL.


The motion was approved 5-0 vote.



  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Trent Fox and seconded by Jacob Case to approve the DMS Long Term Sub, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Lance Engle to approve the AES Long Term Sub, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve the requests for unpaid leaves of absence, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Jacob Case and seconded by Trent Fox to approve the PowerSchool Administrator/Data Manager Rubric, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Lance Engle and seconded by Jacob Case to approve the Teacher Evaluation Plan, as presented.  The motion was approved 5-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve Administrative Stipends, as presented.  The motion was approved 5-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Jodi Morgan, DHS Wrestling, requests permission to hold a Snap Raise fundraiser from November 11, 2019 through November 29, 2019, as presented.  Proceeds go towards wrestling gear.


    1. Patrick Samuels, DHS Swim Team, requests permission to hold a Snap Raise fundraiser from November 18, 2019 through December 16, 2019, as presented.  Proceeds go towards team supplies and equipment.


    1. Amanda Lewis and Emily Tressler, Best Buddies, request permission to hold a staff jeans week and student hat day from November 18, 2019 through November 26, 2019, as presented.  Proceeds go towards activities.

    2. Scott Blakely, EES/Eaton Police Department, requests permission to hold a visit from Santa on December 14, 2019 from 3:00 p.m. to 10:00 p.m., as presented.  Proceeds go towards Eaton Elementary and the Eaton Police Christmas Toy Drive.


    1. Jodi Morgan, DHS Wrestling, requests permission to hold a bowling fundraiser on January 25, 2020 at Munsee Lanes, as presented.  Proceeds go towards equipment for practice and additional expenses.


    1. Suzy Fox, DHS Class of 2022, requests permission to sell bids for the Sweetheart Dance from February 18, 2020 through February 28, 2020, as presented.  Proceeds go towards class expenses.


    1. Suzy Fox, DHS Class of 2021, requests permission to sell bids for Prom from March 2, 2020 through March 13, 2020, as presented.  Proceeds go towards class expenses.


  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Lance Engle and seconded by Trent Fox to approve the following (item 1):


    1. Paul Ashcraft, Albany Basketball League, requests permission  to use the Albany Elementary gymnasium from November 20, 2019 through April 1, 2020 from 6:00 p.m. to 9:00 p.m. to hold league games and practices, as presented.


The motion was approved 5-0 vote.


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items b-c):


  1. Request for the Eaton Elementary Food Service Department to accept a donation of $100.00 from Dennis Cox, as presented.


  1. Request for the Royerton Elementary Food Service Department to accept a donation of $100.00 from Jerry Brown, as presented.


The motion was approved 5-0 vote.

  1. A motion was made by Adam Williams and seconded by Jacob Case to approve the request to accept the donation of a building from First Merchants Bank, pending Environmental Audit.  The motion was approved 5-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Jacob Case – Mr. Case thanked everyone for coming and Mr. Conley for his presentation on Graduation Pathways.  He stated it sounds like that is difficult to track, especially with it changing year to year. He thanked all buildings for putting on a Veterans Day Program.  He stated he attended the one in Albany and it was nice. He thanked Mr. Adams and Mr. Engle for their service and First Merchants Bank for the building donation.   

Lance Engle – Mr. Engle thanked everyone for coming and Mr. Conley for his presentation.  He thanked Mr. Conley and his staff for being on top of it and making the best out of the situation.  He thanked Mr. Marshall for having a Veterans Day Program and stated he’s heard nothing but good things about all the programs.  He attended Albany’s program and stated they always do a great job. He commented it’s nice our corporation does this for Veterans and he appreciates it.  He thanked those who gave donations and informed everyone a few Veterans donated to the schools food service department on Veterans Day. Mr. Engle thanked First Merchants Bank for their building donation. 

Trent Fox – Mr. Fox thanked everyone for coming.  He stated donations are always extremely nice and informed everyone the donations to the food service department were to pay off student debt.  He thanked First Merchants Bank for the building and stated they’ve done that a few times with other places as well. He hopes it works out so the school can use it as a building for learning and to create something nice that will be helpful to the community as well.  He informed everyone their Fall Regional Meeting is coming up and stated it’s nice to get information on upcoming legal and budget information.  

Adam Williams – Mr. Williams concurred with his fellow board members.  He stated as Mr. Conley was presenting the complexities of Graduation Pathways, it reminded him that more is being done by staff behind the scenes they don’t realize with compliance, regulations, and general logistics of operating a school and doing it the right way.  He stated ten years ago, it wasn’t this level of complexity and twenty years ago, it wasn’t even thought of as a possibility. He stated what we are now being asked to do is dramatically different, but Mr. Conley isn’t complaining and he’s doing what’s best for the kids and Mr. Williams appreciates that.  He thanked Mr. Conley and his staff for all the hard work they do and for going above and beyond their titles. He stated until you sit in these meetings, you don’t understand what’s being asked of administrators, staff, and teachers. He stated it’s beyond the cores of what we want to teach children and too complex.  Mr. Williams appreciates everyone doing their best.  

John Adams – Mr. Adams thanked those who held Veterans Day Programs and stated as a Vet, he greatly appreciates the chance they give Veterans to be in front of kids and explain things they’ve done.  He wished Ms. Kirtley the best on her retirement and welcomed Ms. Rastetter. He stated it’s nice to see new teachers have an opportunity to start in a great school system like ours. He wished Ms. Rastetter the best in the job she’s getting ready to do.  Mr. Adams is glad they can give administrative stipends again this year. He stated he’s been on the Board a long time and there aren’t a lot of meetings where they don’t have donations from people in the community who step up and give back to our corporation and it’s greatly appreciated.  He gave a shout-out to First Merchants Bank for the building donation. He hopes we take the challenge and make the best of it. He gave a shout-out to Mr. Murphy for the hours he put in to help secure the building and thanked him for the time and effort to help us get that asset. Mr. Adams thanked First Merchants Bank and stated he greatly appreciates the opportunity and hopes we will put it to good use one way or another.   


  1. FUTURE MEETINGS


  1. An ISBA Fall Regional Meeting is scheduled for Wednesday,        November 20, 2019 from 6:00 p.m. to 9:00 p.m. at Willie and Red’s          in Hagerstown, IN.


  1. A Public Hearing on Additional Appropriations is scheduled for Monday, December 2, 2019 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Monday, December 2, 2019 immediately following the Public Hearing.

  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Adam Williams and Board President, John Adams, adjourned the meeting at 7:25 p.m.



November 18, 2019



JOHN ADAMS                                               __________________________


ADAM WILLIAMS                                           __________________________


TRENT FOX                                               ___________________________


LANCE ENGLE                                                ___________________________


JACOB CASE         ___________________________