September 6, 2018

DELAWARE COMMUNITY SCHOOL CORPORATION

SCHOOL BOARD MEETING

THURSDAY, SEPTEMBER 6, 2018

6:30 p.m.

ADMINISTRATION BUILDING



MINUTES


Present:  John Adams, President; Alice Gillis, Vice President; Adam Williams, Secretary; Trent Fox, Member; Darin Gullion, Assistant Superintendent; and Reece Mann, Superintendent


Absent:  Greg Prince, Member


  1. CALL TO ORDER


At 6:30 p.m. Board President, John Adams, called the meeting to order.



  1. PLEDGE OF ALLEGIANCE (Recess Meeting)


President Adams recessed the regular business meeting to hold a Public Hearing.  Dr. Gullion, Assistant Superintendent, explained the purpose of the hearing and asked for public comments on the following:


2019 Budgets

   2019-2021 Capital Projects plan

2019-2030 Bus Replacement plan


 No comments were received.  A motion was made by Adam Williams and seconded by Trent Fox and President Adams closed the hearing and resumed the regular business meeting.  The motion was approved 4-0 vote.



  1. AMEND AGENDA



  1. MINUTES


A motion was made by Trent Fox and seconded by Adam Williams to accept the minutes of the business meeting and executive session held on Tuesday, August 21, 2018.  The motion was approved 4-0 vote.



  1. FINANCE


  1. A motion was made by Trent Fox and seconded by Adam Williams to accept the list of vouchers, as presented.  The motion was approved 4-0 vote.


  1. Purchases over $7500:


  1. None.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the DHS TBR Intro to Business change, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Trent Fox and seconded by Alice Gillis to approve the following Adoption Resolutions:


Reduce Appropriations for 2018 Budgets

Modification of Rainy Day Fund

Transfer to Rainy Day Fund

Expenditure of Rainy Day Funds

Establish Education Fund and Operations Fund

Establish Initial Funding for the Education Fund

Establish Initial Funding for the Operations Fund


The motion was approved 4-0 vote.



  1. COMMUNICATIONS FROM THE FLOOR


Amy Lewman, Principal at Royerton Elementary School, stated if you’ve been by Royerton in the past 10-12 days, you will notice they have two new GaGa pits on the playground.  She thanked Mr. Parrott, the PTO, and parents who helped assemble them. She informed everyone they will be receiving a visit from Wright State University to walk through the buildings with the Reading Recovery teachers.  They will be in to see the elementary buildings and develop plans. She thanked everyone for allowing them to pursue the Reading Recover Program early so they can be prepared to handle what comes at them next year with the new laws from the State.


Doug Marshall, Principal at Delta Middle School, wanted to highlight the Peer Tutoring Program their 8th grade students are involved in.  He appreciates how much they work in the special needs classrooms and their efforts.  He stated teachers are going to work on data talks for NWEA testing. Language arts and math teachers will be working with students one on one and setting goals for the year.  He stated fall sports are in full swing. They have added soccer and it has been an exciting thing because they have more students involved in athletics.


Tyce Stebbins, Director of Buildings and Grounds/Project Manager, stated the principals and everyone in the buildings have been patient given the weather.  We have had 40 some days that have been over 90 degrees. He stated the humidity has been tough to keep the buildings cool and favorable for students and staff.  He thanked everyone for their hard work and patience. He updated everyone on the Delta High School project and stated after fall break, hopefully everything will be repaved.  He stated it should sharpen the place up and look neat when things are done. He hopes after fall break you’ll see a transformed campus. He stated they are working through potential changes and haven’t moved forward as quickly as they would like on the front entrance.  He hopes closer to the first or second meeting in October he will have more numbers coming in from the architects. He stated there are a number of things going on and different areas with different types of work and the neatness is starting to arrive with walls going up.  He stated they have had a few hiccups, but they have been handled well.



  1. NEW BUSINESS


  1. Certified Staff


  1. None.


  1. Classified Staff


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (item 1):


  1. Termination of Patrese Moreillon, School Bus Driver, effective  August 6, 2018.


The motion was approved 4-0 vote.

A motion was made by Adam Williams and seconded by Trent Fox to approve the following (items 2-6):


  1. Resignation of Robert Wyman, School Bus Driver, effective  September 7, 2018. To remain on the sub list.


  1. Resignation of Amanda Frontz, School bus Driver, effective September 12, 2018.


  1. Resignation of Brent Kuhns, School Bus Driver, effective  September 10, 2018.


  1. Resignation of Kyle Ivy, Custodian, effective immediately.


  1. Resignation of Nichole Ellis, Food Service Cook at Delta Middle School, effective August 31, 2018.


The motion was approved 4-0 vote.


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items 7-18):


  1. Recommendation to employ Melia Clawson as a Corporation Secretary at Central Office effective October 1, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Lora Lessley as a School Bus Driver effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Penny Watkins as a Bus Driver Trainee effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Casey Meyers as a Bus Driver Trainee effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Contessa Stilts as a Latchkey Assistant Supervisor at Albany Elementary School effective immediately, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Carlie Williams as a Latchkey Assistant effective September 5, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Alexandria Lyons-Lowe as a Latchkey Assistant effective September 5, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Chelsie Jones as a Latchkey Assistant effective September 5, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Hannah Spahr as a Latchkey Intern effective    September 5, 2018, pending successful completion of all pre-employment testing.


  1. Recommendation to transfer Hannah Fields from a Food Service Cook to a Food Service Manager at Eaton Elementary School effective September 4, 2018.


  1. Recommendation to transfer Rick Bechtold from a Bus Driver Trainee to a School Bus Driver effective immediately.


  1. Recommendation for Pam Roderick, Food Service Cook at Delta High School, to decrease hours from 5.75 to 3 hours per day effective    August 20, 2018.


The motion was approved 4-0 vote.


  1. Extra-Curricular

A motion was made by Adam Williams and seconded by Alice Gillis to approve the following (items 1-9):


  1. Recommendation to employ Dave Marshall as an Assistant Boys’ Basketball Coach at Delta High School effective for the 2018-19 school year.


  1. Recommendation to employ Caleb Morey as a Freshman Boys’ Basketball Coach at Delta High School effective for the 2018-19 school year.


  1. Recommendation to employ Marc Foreman as an Assistant Wrestling Coach at Delta High School effective for the 2018-19 school year.

  2. Recommendation to employ Erin McKinley as an Assistant Girls’ Basketball Coach at Delta High School effective for the 2018-19 school year, pending successful completion of all pre-employment testing.


  1. Recommendation to employ Jordan Baldwin as a 7th Grade Boys’ Basketball Coach at Delta Middle School effective for the 2018-19 school year.


  1. Recommendation to employ Jon Kern as an an 8th Grade Boys’ Basketball Coach at Delta Middle School effective for the 2018-19 school year.


  1. Recommendation to employ Debbie Helfst as a a Beyond the Bell Tutor at Delta Middle School effective for the 2018-19 school year.


  1. Recommendation to employ Emily Filler as a Beyond the Bell Tutor at Delta Middle School effective for the 2018-19 school year.


  1. Recommendation to employ Angela Decker as a Freshman Class Sponsor at Delta High School effective for the 2018-19 school year.


The motion was approved 4-0 vote.


A motion was made by Alice Gillis and seconded by Adam Williams to approve the following (item 10):


  1. Recommendation to employ Suzy Fox as a Freshman Class Sponsor at Delta High School effective for the 2018-19 school year.


The motion was approved three in favor with Trent Fox abstaining.


  1. Conference Requests/Field Trips


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items 1-20):


  1. Lisa Davis, Michelle Alley, Maggie Neckers, and Kelly Green request permission to attend PAR Testing to be held on September 5, 2018 at Royerton.


  1. Haley Cross requests permission to attend IDOE Administrative Review Training to be held on September 12, 2018 at Anderson Community Schools in Anderson, IN.


  1. Emily Filler, Debbie Helfst, and Holly Mosier request permission to attend Collaborative Transition Planning to be held on September 17, 2018 at Huntington University in Huntington, IN.


  1. Chris Conley, Joey Gossett, and Greg Kile request permission to attend the Early College Network Meeting to be held on September 19, 2018 at the Decatur Learning Center in Indianapolis, IN.


  1. Bryan Jackson requests permission to attend Robotics Training to be held on September 20, 2018 at Ivy Tech in Indianapolis, IN.


  1. Julie Brown, Aaron Gordon, and Darin Gullion request permission to attend UNITE Users Group Meetings to be held on September 21, 2018, December 7, 2018, and April 19, 2019 at the Brownsburg Administration Center in Brownsburg, IN.


  1. Cynthia Hall requests permission to attend the State CTE Conference to be held from September 21, 2018 through September 22, 2018 at the Marriott East in Indianapolis, IN.


  1. Lindsey Thompson, Greg Kile, Kurt Griffis, Doug Marshall, Lynde Bratton, and Ryan Parrott request permission to attend Flipping the Switch! Indiana’s 2nd Annual K-8 Computer Science Conference to be held from September 21, 2018 through September 22, 2018 at the University of Indianapolis in Indianapolis, IN.


  1. Darin Gullion requests permission to attend Training for Title I to be held on September 25, 2018 at Decatur Elementary in Indianapolis, IN.


  1. Cheryl Dominick and Darin Gullion request permission to attend Fund Accounting/Budget Cycle/Audits and Business Ethics and Fraud Prevention to be held on September 27, 2018 at the Primo Banquet and Convention Center in Indianapolis, IN.


  1. Greg Kile and Lindsey Thompson request permission to attend Learn How to Prepare Your Students for ILEARN ELA to be held on October 2, 2018 at CIESC in Indianapolis, IN.


  1. Joey Gossett requests permission to attend Digital Threat Assessment Training to be held on October 3, 2018 at Greater Clark County Schools in Jeffersonville, IN.


  1. Amy Larrabee requests permission to attend Classroom Toolkit for Working with Special Needs Learners to be held from October 4, 2018 through October 5, 2018 at Purdue University in Lafayette, IN.


  1. Greg Kile requests permission to attend Classroom Toolkit for Working with Special Needs Learners to be held on October 5, 2018 at Purdue University in Lafayette, IN.


  1. Meghan Frey requests permission to attend Artist to Educator: Sculpting a Face in Paper Clay to be held on October 6, 2018 at Arts Place in Portland, IN.


  1. Meghan Frey requests permission to attend the Special Exhibition of Edward Gorey to be held on October 16, 2018 at Ball State University in Muncie, IN.


  1. Darin Gullion, Cheryl Dominick, and Adrienne Smith request permission to attend the Komputrol User Meeting to be held on November 2, 2018 at Honeywell Center in Wabash, IN.


  1. Julie Whittington and David Reade request permission to attend INSHAPE INSPIRE to be held from November 5, 2018 through November 6, 2018 at Grand Park Sports Complex in Westfield, IN.


  1. Doug Marshall, Todd White, Elly Keesling, Shayla Shirk, Liz Thomas, and Heather Spoljaric request permission to attend Math Teaching Practices in Grades 6-8 to be held on November 8, 2018 at CIESC in Indianapolis, IN.


  1. Brandi Starrett requests permission to attend the Indiana State Board of Accounts ECA Workshop to be held on April 19, 2019 at IASP in Indianapolis, IN.


The motion was approved 4-0 vote.


  1. Information and Proposals


  1. Superintendent


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the request for an unpaid leave of absence, as presented.  The motion was approved 4-0 vote.


  1. A motion was made by Trent Fox and seconded by Adam Williams to approve posting the FCCLA Fall Rally Trip, as presented.  The motion was approved 4-0 vote.


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (item c):


  1. Central Office Reorganization


  1. Duties/Responsibilities/Pay adjustment

  2. Job Descriptions


The motion was approve 4-0 vote.


  1. Mr. Mann informed the Board about the following fundraisers:


  1. Nancy Kunk, Delta FFA, requests permission to sell items from Perfect Pastries Fundraising from September 18, 2018 through October 25, 2018, as presented.  Proceeds go towards FFA activities and contests.


  1. Suzy Fox, Class of 2019, requests permission to sell Bids for Senior Ball from October 22, 2018 through November 2, 2018, as presented.  Proceeds go towards Senior Ball expenses.


  1. Assistant Superintendent


  1. Use of Facilities:


A motion was made by Trent Fox and seconded by Adam Williams to approve the following (items 1-2):


  1. Paton Robinson, Girl Scouts Central Indiana, requests permission to use the Eaton Elementary cafeteria on  August 30, 2018 from 6:00 p.m. to 7:30 p.m. to hold a recruitment event, as presented.


  1. Mark Detweiler, DHS Boys’ Basketball, requests permission to use the Delta High School gymnasiums from November 2018 through January 2019 to hold a youth basketball league, as presented.


The motion was approved 4-0 vote.


  1. A motion was made by Adam Williams and seconded by Trent Fox to approve the request for Eaton Elementary School to accept an anonymous donation in the amount of $100.00, as presented.  The motion was approved 4-0 vote.

  1. A motion was made by Trent Fox and seconded by Alice Gillis to approve the following surplus items:


Albany Elementary School

Food Service Department


The motion was approved 4-0 vote.



  1. LETTERS/NOTES



  1. BOARD MEMBER COMMENTS

Trent Fox – Mr. Fox thanked everyone for coming.  He thanked Ms. Kirtley for taking the time to run with FCCLA activities and allowing the kids to be involved.  He stated they get a lot out of that and can tell when they come to meetings and present. He likes hearing from them and seeing what they are doing.  He stated the high school is going through a lot. He hopes it will continue to progress, move along, and get them where they want to be and what they are looking forward to seeing.  He stated the GaGa pits at Royerton are exciting and a lot of fun for the kids. He appreciates the donation and is sure Eaton with put the money to good use and find something they can benefit the kids with.  He wished luck to all sports teams as they keep progressing. He stated football has a big one this weekend against Yorktown. He’s looking forward to the Mancino’s dinner and hopes everyone enjoys the festivities.

Adam Williams – Mr. Williams stated it’s always good to mention fall sports and all the activities going on.  He stated adding soccer at the middle school shouldn’t be brushed over because it highlights more kids getting involved and that’s great.  They’ve seen how extra-curricular activities add value to kid’s growth and education and that’s wonderful. He stated he’s seen a lot of social media comments about how wonderful, exciting, and phenomenal the band playing at the football game last weekend was.  Everyone had a great time and it was fun seeing everyone’s reaction. He appreciates the effort in making that happen. Mr. Williams thanked Dr. Gullion for working on the budget. He stated there’s a lot of extra work going on right now and it’s appreciated. He thanked the bus drivers and stated it’s a very special position.  We put trust in them to transport our kids and he appreciates what they do.

Alice Gillis – Ms. Gillis wished luck to the Reading Recovery Program.  She stated adding soccer at the middle school is exciting and is glad to see it being added.  She congratulated everyone on the Monsanto Grant and stated the DelCom Foundation matching is very nice.  She wished luck to FCCLA at the Fall Rally.

John Adams – Mr. Adams concurred with his fellow board members.  He stated he had a few comments from patrons who were surprised by the band at the football game last weekend.  He’s heard a lot of good comments and people were excited to see kids out on the field again. He commented to Mr. Stebbins these hiccups won’t be the first or last ones he’ll run into. Mr. Adams appreciates the hard work and all it’s taken to make the project a success.  He thanked Mr. Stebbins and his team for making sure the project is going well and headed in the right direction. He stated if you don’t like change, don’t come to DelCom because from what you can see on the outside, there’s a lot more going on in the inside. He stated from his seat, knowing all the extra things going on, people can’t say we are sitting around waiting because we’re not.  Everyone is involved, getting things done, and educating kids. He stated to have more kids involved in athletics is not a bad thing, it’s a great thing. Having kids come in and be a part of the band on Friday night is not a bad thing, it’s a good thing. We have some growing pains and a lot going on, but it’s all good things. Mr. Adams thinks as more things get done over fall break, there will be a lot more conversations going on about what all is taking place.  He thanked everyone involved who are getting the job done. All the meetings they are in to make things happen is definitely appreciated. He stated there’s a lot that goes into the budget and the hours, time, and effort Dr. Gullion puts in is appreciated. This is a big year with what’s going to transpire on December 31st and it doesn’t go unnoticed. He thanked Dr. Gullion for all he’s done on the budget and getting everything ready.  Mr. Adams knows the corporation is in good hands and there’s no doubt Dr. Gullion will get it done the way it’s supposed to be done.



  1. FUTURE MEETINGS


  1. The 2018 ISBA/IAPSS Fall Conference will be held from September 9, 2018 through September 11, 2018 at the Indiana Convention Center in   Indianapolis, IN.


  1. A Budget Adoption Hearing is scheduled for Tuesday, September 18, 2018 at 6:30 p.m. at the Administration Building.


  1. A regular meeting for the Board of School Trustees is scheduled for Tuesday, September 18, 2018 immediately following the Budget Adoption Hearing.



  1. ADJOURNMENT

A motion was made by Trent Fox and seconded by Alice Gillis and Board President, John Adams, adjourned the meeting at 7:07 p.m.


September 6, 2018



JOHN ADAMS                                               __________________________


ALICE GILLIS                                                   __________________________


ADAM WILLIAMS                                          ___________________________


TRENT FOX                                                      ___________________________


GREG PRINCE        ___________________________